Administrative Assistant

1 week ago

Toronto, Ontario, Canada Hydro One Networks Inc Full time

47635 -
Toronto -
Regular -**Hydro One is proud to be the largest electricity transmission and distribution provider in Ontario, serving nearly 1.4 million customers. We have a long history in the industry with our roots dating back over 110 years to 1906. Since then, we have worked to grow and evolve to meet the changing needs of our customers and communities across Ontario. Today, we're focused on providing exceptional customer service and ensuring we are building safe communities where we live, work and play.

It's an exciting time to join the team at Hydro One

Job Function:

  • This role will provide administrative and support services to the Director, Indigenous Relations and their delegates as required.

Specific Accountabilities:

  • Manage and responsible for the provision of administrative services relative to communications, project coordination and records management. Prepare correspondence and submissions, including reports, forms, and memorandums.
  • Arrange meetings with internal staff, senior management, external groups and service providers as required.
  • Conduct research and data gathering activities to obtain required information from internal and external sources, preparing and assembling materials.
  • Inform senior management of topics, and issues to be discussed as required.
  • Perform a liaison function between a supervisor and other senior management, including the executive office, to coordinate various activities and projects such as business planning, budget preparation, performance measurement and reporting, etc.
  • Coordinate and be responsible for all domestic and overseas travel, transportation and accommodation arrangements, including personal itinerary, provision of foreign currency, etc.
  • Coordinate and participate with supervisor in setting priorities, scheduling work projects, advising on the status of work, target dates, scheduling meetings and the scheduling impact of new or pending assignments.
  • Arrange and handle requests for meetings, speaking engagements, media interviews, conferences, etc., recognizing sensitivity and confidentiality in relation to primary contacts, importance attention availability, etc.
  • Maintain calendar, coordinating requests for supervisors times with that of internal staff, senior management, external groups and service providers.
  • Manage the administrative responsibilities associated with supervisor's membership on external boards, committees and agencies, including coordinating supervisor's schedule with those of external groups and individuals.
  • Control all incoming and outgoing mail, telephone calls, and interface with contacts.
  • Determine the issue and priority of response.
  • Reroute direct enquiries or communications as necessary to appropriate staff within the company.
  • Within the general context of job responsibilities, make suggestions regarding improved administrative efficiency and develop and recommend various administrative procedures.
  • Coordinate and be responsible for all submission to the Management Committee, The Board of Directors and various board committees, for the Business Unit.
  • Maintain tracking systems to ensure deadlines are met.
  • Coordinate Business Units initiatives submission.
  • Coordinate appointment schedule and travel requirements.

Selection Criteria:

  • This position requires someone with 57+ years of experience supporting senior level leaders.
  • Related postsecondary education.
  • Exceptional written and verbal communication skills, a critical thinker with the ability to exercise sound judgment, confidentiality, discretion and integrity at all times.
  • Ability to present with exceptional professionalism and diplomacy.
  • Excellent time management skills to assist with productive management of schedules Flexibility and ability to recognize and identify constantly shifting priorities and deadlines.
  • Experience working on special projects and demonstrated flexibility with regard to types of tasks assigned and with initiative to develop new projects.
  • Ability to work under pressure and deal with conflicting priorities and deadlines is critical to the role.
  • Experience working with clients, staff, vendors and organizations serving diverse groups is an asset.
  • Detail oriented, analytical with ability to problemsolve.
  • Highly motivated selfstarter who is proactive at taking initiatives and making recommendations as solutions to problems.
At Hydro One we understand that the success and strength of our business rests with our people. When we develop their skills, we are investing in both their success and ours.

To secure the best talent, we seek to create a workforce that reflects the diverse populations of the communities where we live and work and to create a culture based on safety, innovation and inclusiveness.


We are honoured to be recognized by Forbes in its list of Canada's Best Employers for 2023.

Deadline:
August 14th, 2023

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