Payroll & Disbursements Analyst

2 weeks ago

Toronto, Ontario, Canada Toronto Hydro Full time

Reporting to the Manager of Payroll and Disbursements, the incumbent will be responsible for the processing of timely and accurate payments to employees and vendors and performing a variety of complex and analytical duties using highly sensitive and confidential information within Toronto Hydro.

This includes the preparation, processing, and maintenance of payroll, pension administration, and other financial disbursements for the company.


The incumbent is expected to behave ethically and follow the established code of business conduct, policies, and internal control procedures, laws, and regulations governing Toronto Hydro.

Toronto Hydro has implemented a mandatory vaccination requirement for all its employees. Proof of full vaccination will be required upon receiving a conditional offer of employment.

Toronto Hydro will provide reasonable accommodation to individuals who cannot be vaccinated due to disability or any other ground protected by the Ontario Human Rights Code.


KEY RESPONSIBILITIES:

  • Manages the resolution of complex, confidential, and sensitive accounts payable transactions.
  • Answers queries about supplier account status and special transactions and payments.
  • Has the authority to authorize nonstandard transactions (paying a supplier early, taking a discount past the due date, and similar).
  • Provides guidance and feedback to suppliers and internal departments regarding Toronto Hydro's disbursement procedures.
  • Acts as the organization's representative to suppliers, negotiating procedural matters to optimize the billing and payment process for both the supplier and the organization.
  • Responsible for the "procure to pay" process in Vendor Invoice Management (VIM), processing invoices and verifying accurate and ontime payments to vendors.
  • Designs standard operating procedures for new and complex situations arising from organizational changes related to the payroll and general disbursement system.
  • Applies judgment to these situations in determining the critical processes and data elements, while identifying and mitigating risk factors.
  • Works with internal (i.e. information technology) and/or external vendors, supports system enhancements, testing, and troubleshooting.
  • Monitors and verifies the quality and integrity of source data.
  • Provides timely and accurate monthend and yearend support related to regular financial cycles.
  • This includes the preparation of journal entries, account reconciliations, and variance/ gap analysis.
  • Gathers, organizes, and analyzes data to support departmental/divisional and/or finance management systems and objectives.
  • Executes reporting to support daily/weekly/monthly management system requirements (cyclical) and adhoc requests.
  • Reports on departmental Key Performance Indicators (KPIs).
  • Conducts data gathering and gap analysis and creates dashboards for better data visualization.
  • Liaises with stakeholders to collect required data for reporting and provides data to stakeholders as requested

REQUIREMENTS:

  • Bachelor's/ Undergraduate Degree in Business Administration, Finance, Commerce, Social Sciences, or related field.
  • 35 years of experience in a 'procure to pay' environment.
  • Ability to independently resolve Accounts Payable issues.
  • Good knowledge of ERP system functionality the incumbent is expected to become an expert in this area.
  • Cyclical periods of high stress working under pressure for critical projects and hard deadlines.
  • Familiarity with regular financial reporting cycles.
  • Problemsolving and decisionmaking skills.
  • Strong verbal and written communication skills.
  • Strong Excel and report writing skills.
  • Has a clear sense of corporate direction and expectations, holds self and others accountable to achieve objectives.
  • Models customerfocused approach in all decisions and actions.
  • Invests in innovation, continuous improvement, and productivity as essential drivers of longterm sustainability.
Toronto Hydro has introduced a Hybrid Work Arrangement. This position allows for remote work up to three days per week, based on business needs.

Employees will be required to come onsite on those days when they are involved in activities that they or their leader feel are better conducted in person.

You are expected to live in Ontario and within reasonable commuting distance of the office.

Job Segment:
Payroll, Accounts Payable, ERP, Finance, Technology

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