Administrative Support Officer

7 days ago


Mississauga, Ontario, Canada DR. ANA MARISSA LAGMAN-BARTOLOME MEDICINE PROFESSIONAL CORPORATION Full time

Work Term:
Permanent

  • Work Language: English
  • Hours: 35 hours per week
  • Education: College/CEGEP
  • Experience: 3 years to less than 5 years
- or equivalent experience

Tasks:

  • Review and evaluate new administrative procedures
  • Establish work priorities and ensure procedures are followed and deadlines are met
  • Carry out administrative activities of establishment
  • Administer policies and procedures related to the release of records in processing requests under government access to information and privacy legislation
  • Coordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services
  • Assist in the preparation of operating budget and maintain inventory and budgetary controls
  • Assemble data and prepare periodic and special reports, manuals and correspondence
  • Perform data entry
  • Oversee and coordinate office administrative procedures
  • Plan and control budget and expenditures
  • Reconcile accounts
  • Prepare trial balance of books
  • Post journal entries
  • Perform clerical duties, such as maintain filing and record systems
  • Develop and maintain computer databases
  • Carry out administrative and clerical activities (record keeping, scheduling etc.)
  • Maintain general ledgers and financial statements
  • Prepare other statistical, financial and accounting reports
  • Verify accuracy and completeness of data
  • Perform backup procedures to ensure data preservation
  • Receive and register documents for data entry
  • Create digital records using a scanner
  • Participate in instructing and assisting users
  • Keep financial records and establish, maintain and balance various accounts using manual and computerized bookkeeping systems

Supervision:

  • No supervision responsibility

Computer and technology knowledge:

  • Electronic mail
  • Mac OS
  • Social Media
  • Accounting software
  • MS Excel
  • MS PowerPoint
  • MS Windows
  • MS Word
  • Database software
  • Google Drive
  • MySQL
  • MS Access
  • Data manipulation and analysis

Area of specialization:

  • Project management
  • Accounting

Work conditions and physical capabilities:

  • Ability to work independently
  • Fastpaced environment
  • Work under pressure
  • Tight deadlines
  • Attention to detail

Personal suitability:

  • Efficient interpersonal skills
  • Excellent oral communication
  • Excellent written communication
  • Flexibility
  • Organized
  • Reliability
  • Ability to multitask
  • Time management
  • Adaptability
  • Integrity
  • Team player


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