Office Manager
7 days ago
Job Description
OFFICE MANAGER
AllSpace is a growing US West Coast Company that specializes in consulting, design and production of booth for trade shows, events, and retail environments. AllSpace is looking for an Office Manager to join our team at our offices in Montréal. As the Office Manager (working onsite), you will play a crucial role in ensuring smooth operations of our Montreal Office. You will be responsible for overseeing administrative tasks, supporting staff and maintaining an efficient and productive work environment and the role will develop as the company expands. The ideal candidate will be proactive, detail-oriented and possess excellent communication and organizational skills. Previous experience from the role and/or the industry as well as proven project management skills is an advantage.
KEY RESPONSIBILITIES
Depending on the qualifications of the candidate, key responsibilities may include:
Office Management
Manage day-to-day office operations including supply management, facility maintenance and vendor relationships
Coordination of logistical activities (meetings, appointments, travel arrangements etc.)
Implementation of office policies and procedures to enhance productivity, organization and cost-effectiveness
Organization and execution of company events and activities as well as internal communications
Team Management and HR
Supervision and training of the internal project manager teams and project management support if needed
Development and implementation of project management tools and processes
Employee monitoring (administrative management, payroll and benefits, disciplinary procedures etc.)
Support and development of HR functions including recruiting, training and maintaining employee records
Onboarding and supporting new employees
Project Management of Internal and External Projects
Development and execution of project plans in cooperation with management and employees
Coordination and communication between all internal and external project stakeholders
Resolution of problems and conflicts that arise during project execution
Evaluation of project results, preparation of evaluation reports, and monitoring of client feedback
Participation and or support in project management
QUALIFICATIONS
Bachelor's degree in Business Administration, Management, or a related field preferred
Proven experience as an Office Manager or in a similar administrative role
Strong organizational and time-management skills with the ability to multitask effectively
Excellent written and verbal communication skills (English is prerequisite and French is an advantage)
Ability to work independently and as part of a team
Detail-oriented with a high level of accuracy in work
Strong problem-solving skills and the ability to handle confidential information with discretion
Valid passport to travel to USA a few times per year
Residence in Montreal/Greater Montreal Area
BENEFITS
Competitive salary and benefits package including medical insurance
Opportunities for professional growth and development in a supportive and collaborative work environment
Paid time off and holidays
HOW TO APPLY
If you are a dedicated and organized professional looking to make a positive impact in a thriving company, we encourage you to apply. Please submit your resume and a cover letter outlining your qualifications and experience to by June 28, . Interviews are conducted on an ongoing basis. Start date July 22
AllSpace is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employeesRequirements:
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