Office Management Assistant

2 weeks ago

Montreal, Quebec, Canada US Embassy and Consulates in Canada Full time

Hiring Path:

  • Open to the public

Who May Apply/Clarification From the Agency:
For USEFM, actual FP salary determined by Washington D.C.

  • U.S. Citizen Eligible Family Members (USEFMs)
  • All Agencies.

Security Clearance Required:
Secret/Confidential Clearance

Appointment Type

Temporary

Appointment Type Details:

  • Definite not to Exceed (5 years)

Marketing Statement:
We encourage you to read and understand the Eight (8) Qualities of Overseas Employees before you apply.

Summary:

The work schedule for this position is:

  • Full Time (40 hours per week)

Supervisory Position:
No

Relocation Expenses Reimbursed:
No

Duties:


The incumbent performs clerical and administrative duties as the Office Management Assistant (OMA) for the Regional Security Office (RSO) pertaining to a multitude of RSO administrative items, both classified and unclassified.

The incumbent will need to work independently and possess strong communication skills as the incumbent will be in contact with many diverse individuals on a daily basis.

Incumbent will require unescorted access to the Control Access Area (CAA) and a Secret security clearance for most posts, although a Top Secret clearance may be required in certain instances where Post requires it.


Qualifications and Evaluations:

  • Requirements:

EXPERIENCE:

Two years of administrative experience which would include some of the following types of administrative duties: filing, scanning, scheduling appointments/meetings, maintaining calendars, ordering office supplies, making travel arrangements and receiving telephone calls.


  • Education Requirements:
Completion of high school is required.

  • Evaluations:

LANGUAGE:
Fluent Level in English (Reading/Writing/Speaking) is required.
"This may be tested"

EQUAL EMPLOYMENT OPPORTUNITY (EEO): The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.

  • Qualifications:
All applicants under consideration will be required to pass medical and security certifications.

Benefits and Other Info:

  • Benefits:
  • Agency Benefits:
Locally Employed Staff, including Members of Household (MOHs), and Third-Country Nationals (TCNs), working at the U.S. Mission in Canada may receive a compensation package that may include health, separation, and other benefits. The US Missions offer competitive salary, robust benefits, professional development and celebration of American and Canadian holidays.

For EFMs, benefits should be discussed with the Human Resources Office.

The pay plan is assigned at the time of the conditional offer letter by the HR Office.

  • Other Information:

HIRING PREFERENCE ORDER:

  • AEFM / USEFM who is a preference-eligible U.S. Veteran*AEFM / USEFM
  • FS on LWOP and CS with reemployment rights**-IMPORTANT: Applicants who claim status as a preference-eligible U.S. Veteran must submit a copy of their most recent DD-214 ("Certificate of Release or Discharge from Active Duty"), Letter from Veterans' Affairs which indicates the present existence of a service-connected disability dated within the past six months, equivalent documentation, or certification. A "certification" is any written document from the armed forces that certifies the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions within 120 days after the certification is submitted by the applicant. The certification letter should be on letterhead of the appropriate military branch of the service and contain (1) the military service dates including the expected discharge or release date; and (2) the character of service. Acceptable documentation must be submitted in order for the preference to be given.
**This level of preference applies to all Foreign Service employees on LWOP and CS with re-employment rights back to their agency or bureau.

How to Apply:

  • How to Apply:
  • Required Documents:


In order to qualify based on education, you MUST submit the requested diploma and / or transcripts as verification of educational requirement by the closing date of this announcement.

If you fail to provide requested information, or the information you submit is insufficient to verify your eligibility, you will not be considered for this position.


All applicants

  • Residency and/or Work Permit (i.e. proof of eligibility to legally reside and/or work in Canada
  • Educational certificate as required by the specific education requirement, such as high school diploma.

Eligible Family Member Applicants:

  • Copy of Sponsor's Orders/Assignment Notification (or equivalent)
  • DD21
  • Member Copy 4, Letter from Veterans' Affairs, or other supporting documentation (if applicable)
  • SF50 (if applicable)
  • Next Steps:
For further information - the complete position description listing all o

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