Leasing Agent/administrative Assistant

1 week ago

Kingston, Ontario, Canada Torbill Holdings LTD Full time

Responsibilities

  • Achieve a variety of administrative and clerical activities relating to lease portfolio management filing, organizing and updating
  • Completing lease documentation/renewal to ensure completion to company standards
  • Work alongside Property Managers and Superintendents to ensure apartments are ready to rent and scheduling showings for approved applicants
  • Audit lease files and review leasing paperwork
  • Submit daily, weekly and monthly leasing/marketing reports as required
  • Providing professional communication with residents, applicants and management team.
  • Prepare and maintain complete resident and office files
  • Monitor monthtomonth leases, and ensure compliance. Maintain Renter's insurance compliance
  • Use a variety of methods to advertise rental properties and utilizing social media management reviewed and updated daily
  • Maintain working knowledge of property market
  • Answer phone calls, direct calls to appropriate staff members or take messages/notes, greet visitors
  • Create and update/maintain internal database ensuring accuracy and legitimacy of information
  • Manage and coordinate calendars
  • Contribute new ideas and approaches to improve work processes and development
  • Review, adjust and prepare general templates, letters, reports, word documents, Excel workbooks and other correspondence
  • Ensuring compliance with established policies
  • Developing and maintaining trusting relationships with other staff, suppliers and clients
  • Collecting important monthly reports and filing
  • Other duties as assigned

Skills, Experience and Education:

  • High School diploma, or greater
  • Marketing experience an asset
  • Proficiency in Microsoft Excel and Microsoft Word
  • Yardi System Experience an Asset
  • Ability to thrive in a team oriented environment
  • Organizational skills and time management/prioritization
  • Readiness to learn new skills
  • Attention to Detail
  • Must possess excellent oral and written communication skills
  • Must be able to take direction from supervisors
  • WHMIS & Fall Protection training Certificates (preferred)

Required:

  • Experience in similar role : 12 years (preferred)
  • Leasing experience: 12 years (preferred)
  • Administrative experience: 23 years (preferred)
  • A satisfactory reference check and criminal records clearance are required for this position

Start date:
as soon as possible.

Note:
This job description is not intended to be all-inclusive. Employee may perform other related duties as negotiated to meet the ongoing needs of the organization.

Salary:
$22.00-$24.00 per hour

Expected hours: 40 per week

Benefits:

  • Dental care
  • Extended health care
  • Life insurance
  • Paid time off
  • Vision care

Schedule:

  • 8 hour shift
  • Monday to Friday
  • No weekends

Experience:

  • Administrative: 1 year (preferred)
  • Property management: 1 year (preferred)

Ability to Commute:

  • Kingston, ON (required)

Ability to Relocate:

  • Kingston, ON: Relocate before starting work (required)

Work Location:
In person

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