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Leasing Assistant

4 months ago

Kingston, Ontario, Canada Homestead Land Holdings Limited. Full time

About Homestead Land Holdings Limited

Founded in Kingston in 1954, Homestead Land Holdings Limited has grown to become one of Canada's largest and most respected owners of multi-residential apartment buildings. The founding principles of the company are still in place today, which are to provide residents with affordable, secure housing with a standard of care in which we would treat our own family members.

Responsibilities:

The Leasing Assistant will provide administrative support to our Central Rentals Agents and aid in the efficient processing of rental applications. Operating out of our corporate office, our rental team provides support to our branches across Ontario. This is a full-time permanent position that will include weekend shifts.

  • Interact with prospective tenants through phone or email with a high level of professionalism
  • Process assigned online rental applications including completing Screening, Landlord references and verification of provided documents.
  • Ensure lease and lease packages are finalized and distributed in a timely manner. Follow-up on lease outstanding signatures through regular monitoring of applicable reporting and following up with staff and/or applicants
  • When required, approve or decline Rental Applications based on all information available through reference checks and Consumer Reports. Confer with the management team when screening results dictate.
  • Maintain open communications with on-site Rental Offices at all times and respond to questions/concerns promptly
  • Complete assigned duties required for notices to vacate, addition of leaseholders, generation of lease addendums, etc.
  • Forward tenant inquiries to Leasing Manager, Property Manager, AVP or Accounting (depending on nature of inquiry)
  • Assist in coverage for other portfolios when required due to vacation, etc.
  • Upload of rental related documents where applicable.
  • Other duties as assigned

Skills, Abilities and Requirements:

  • Proficiency in Yardi Voyager and Rent Cafe is an asset
  • Must be proficient in Word & Excel and the ability to learn new programs
  • Bachelor Degree/Diploma from a recognized college or university is an asset
  • Excellent verbal and written communication
  • Excellent interpersonal skills
  • Excellent computer and related technology skills
  • Must be able to meet deadlines
  • Must be proficient on the telephone
  • Must be able to bring an enthusiastic attitude to a team environment

Additional Information

A satisfactory reference check, criminal records clearance, and proof of full vaccination against COVID-19 are required for the position, though the Company will provide any accommodation required by law.

We offer an excellent salary and benefits package and opportunity for advancement. Homestead Land Holdings Limited is an Equal Opportunity Employer. Accessibility accommodations are available for all parts of the recruitment and selection process. Please make needs known in advance. We appreciate all responses; however only those candidates selected for an interview will be contacted.