Administrator, Office Services

2 weeks ago

Calgary, Alberta, Canada Plains All American Pipeline Full time

Plains Midstream Canada (PMC) is an industry-leading transportation and midstream provider specializing in transportation, storage, processing and marketing solutions for crude oil and natural gas liquids (NGLs).

PMC also operates strategically-located facilities for crude oil and NGL storage, separates NGL from natural gas and fractionates NGL into pure liquid petroleum gas (LPG) products, including propane and butane.


Fueled by our strong leadership team and a dedicated employee base, combined with our expertise in marketing, logistics and our asset base, PMC is well-positioned to provide our customers with flexible, value-added services now and in the future.


We are looking for highly-motivated individuals who enjoy working as part of a team in a dynamic and entrepreneurial work environment.


Responsibilities:

  • Ensuring a professional and courteous approach when dealing with internal and external contacts
  • Answering, screening, and directing incoming calls
  • Managing the distribution, cancellation, and auditing of building security cards
  • Take and process employee photos
  • Placing flower orders for bereavement and congratulatory requests
  • Managing business card orders
  • Primary contact person for office maintenance; and developing corrective actions as needed
  • Use Office Space Software for desk assignments and moves
  • Tracking and arranging ergonomic assessments
  • Working with Communications department to post building related information
  • Assisting with ordering for pickups and deliveries of offsite file storage
  • Assisting with organization of corporate events
  • Monitoring and maintaining supplies for employee lounges and kitchens
  • Mail and courier preparation and distribution
  • Clean and prepare desks for onboarding/offboarding and moves
  • Maintain supplies and cleanliness of meeting rooms and shared spaces
  • Providing administrative support to executive assistants as required
  • Cross training on backend services

Qualifications:

  • Completion of a Business Administration program or 3+ years in an office environment
  • Exceptional organizational skills with strong focus on being a team player
  • Strong customer service skills
  • Exceptional attention to detail
  • Ability to prioritize and multitask
  • Maintain confidentiality and exercise discretion
  • Demonstrated excellence in written and oral communication
  • Satisfactory background clearance (criminal), and reference checks
Our employees drive our success.

At Plains, hard work is rewarded with competitive compensation and a top-tier benefits program designed to keep you safe, healthy and happy.

We work hard to deliver exceptional results to our stakeholders while also respecting our employees' need for personal and family time, which is reflected in our great

benefits program

  • As part of our goal to be an employer of choice, Plains is also committed to doing business in a sustainable and responsible manner. To learn more about our Sustainability and ESG (environmental, social and governance) initiatives, read our 2021
Plains Sustainability Report


All applicants not chosen for an interview shall have all personal information permanently deleted or disposed of with the exception of their resume, which will be kept on file in the event that another suitable position becomes available.

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