Office Administrator

7 days ago

Calgary, Alberta, Canada Westcan Power Services Full time

Overview


We are looking for an Office Administrator who is energetic, entrepreneurial, has a high attention to detail, and who takes pride in their work.

This individual will have a lot of independence but will also need to fit in with the friendly dynamic of the current employees.

Given the nature of our growing business, the Office Administrator will have to wear multiple hats.

They will be experienced in handling a wide range of administrative duties and executive support-related tasks and able to work independently with little or no supervision.

They bring a learning mindset, great organizational skills, a flexible nature, and enjoy the administrative challenges of supporting an office of diverse people/tasks.


The Office Administrator will organize and coordinate office administration and procedures, in order to ensure organizational effectiveness, efficiency, and safety.

The Office Administrator is responsible for office organization, office maintenance and security, file and records management, purchasing, client invoicing, streamlining administrative procedures, scheduling, basic accounting, Accounts Receivable follow up, and workplace safety compliance initiatives to achieve maximum efficiency, expense control, and productivity.

Level of responsibility is projected to expand with organizational growth and may ultimately include supervising other administrative staff. Westcan Power Services believes in nurturing talent and providing growth opportunities. If you possess the right type of experience and see yourself making a contribution in this role, we encourage you to apply

Essential Job Functions

  • Organize the daily operations of our office and work sites, ensuring seamless coordination between the two.
  • Continuously seek opportunities for process improvements and implement best practices.
  • Maintain accurate documentation, including permits, contracts, work orders, and budgets through T-JACS system.
  • Responsible for overseeing the accounting function within the company. This includes accounts payable/receivable, bank reconciliation and invoicing through QUICKBOOKS as well as payroll through CERIDIAN.
  • Invoicing: the type of invoicing performed is considered more intensive. It includes "building" the invoice. Due to the nature of the business, the Office Administrator will be required to input electrical material, subcontractor services, labour, permits, etc. to create invoices. There will be thorough training on this area of the job.
  • Implementing, monitoring and improving our company safety program, this may include: conducting site inspections, completing required documentation, attending safety meetings, etc.
  • Managing safety documents and training courses for the company.
  • Coordinating appointments and meetings, managing staff calendars and schedules.
  • Completing procurements as needed.
  • Assists business development staff with database management, presentation materials, and and planning special events.
  • Purchasing of office supplies, equipment, and furniture. Also oversees maintenance of office facilities and equipment.
  • Other duties as assigned.

Required Education and Certifications

  • Minimum high school diploma and/or college program, certification as an administrative professional desired.
  • Minimum of 5 years' experience in an administrative and/or supervisory capacity.
  • Experience in electrical, construction, oil & gas industries a plus.
  • Valid Class 5 driver's license.
  • Workplace First Aid (training can be provided).


 SECOR Certificate
  • Small Employer Certificate of Recognition to improve health & safety performance (training can be provided).

Skills and Abilities

  • Exceptional Communication skills, writing skills, people skills, & technical skills.
  • Strong organizational skills with the ability to multitask and prioritize effectively.
  • Selfdirected and motivated to maintain & improve our program.
  • Proficient in Microsoft Office (Word, Excel, Outlook).
  • Working knowledge of QuickBooks.
  • Knowledge of the construction industry, specifically the electrical trade and electrical safety, would be an asset.
  • Strong attention to detail and accuracy in completing tasks.
  • Ability to work independently and as part of a team.
  • Ability to analyze complex problems, think critically, and implement effective solutions.
  • Passion for maintaining high safety standards and creating a positive work environment.

Physical Demands
Work is performed primarily in an office setting. Employee is frequently required to stand, walk, sit, climb stairs, bend, balance, stoop, kneel, crouch. Employee may lift and/or move up to 25 pounds.

Commitment
, Permanent

Reports to:
Owners

Regular working hours are 8:00 a.m. to 4:30 p.m. Monday through Friday with a half hour for lunch.

There may be periods where overtime will be required, which the employee will need to comply with in order to meet the demands of the position.


Salary and Benefits
We offe

  • office manager

    1 week ago

    Calgary, Alberta, Canada Best Office Inc. Full time

    Education: College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 yearsExperience: 1 year to less than 2 years or equivalent experienceTasksReview and evaluate new administrative procedures Establish work priorities and ensure procedures are followed and deadlines are metCarry out administrative activities of...

  • office manager

    1 week ago

    Calgary, Alberta, Canada Best Office Inc. Full time

    Education: Expérience: EducationCollege, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years or equivalent experienceTasksReview and evaluate new administrative procedures Establish work priorities and ensure procedures are followed and deadlines are metCarry out administrative activities of establishmentAssist in the...

  • office administrator

    1 month ago

    Calgary, Alberta, Canada Haris Farooq Regulated Canadian Immigration Consul Full time

    ResponsibilitiesTasksReview, evaluate and implement new administrative proceduresDelegate work to office support staffEstablish work priorities and ensure procedures are followed and deadlines are metCarry out administrative activities of establishmentCo-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms,...

  • office administrator

    7 days ago

    Calgary, Alberta, Canada Mu-Tech Full time

    Education: Secondary (high) school graduation certificateExperience: 2 years to less than 3 years or equivalent experienceTasksReview and evaluate new administrative procedures Delegate work to office support staffEstablish work priorities and ensure procedures are followed and deadlines are metCarry out administrative activities of establishmentAdminister...

  • Office Administrator

    1 week ago

    Calgary, Alberta, Canada Saskatchewan Professional Marketing Association Full time

    As an essential part of our team, this position involves various tasks such as organizing the office, managing information, handling accounting and billing, reporting internally, welcoming guests, overseeing administrative duties, and assisting in project coordination. The primary focus of this role is to offer extensive support to the entire organization,...

  • office administrator

    1 week ago

    Calgary, Alberta, Canada Vikas Garg Personal Real Estate Corporation Full time

    Education: Expérience: EducationSecondary (high) school graduation certificateTasksImplement new administrative procedures Review and evaluate new administrative procedures Delegate work to office support staffEstablish work priorities and ensure procedures are followed and deadlines are metCarry out administrative activities of establishmentCo-ordinate and...

  • office administrator

    1 week ago

    Calgary, Alberta, Canada Janvi Alberta Ltd. Full time

    Education: Secondary (high) school graduation certificateExperience: 1 year to less than 2 yearsTasksReview and evaluate new administrative procedures Delegate work to office support staffEstablish work priorities and ensure procedures are followed and deadlines are metCarry out administrative activities of establishmentCo-ordinate and plan for office...

  • office administrator

    1 week ago

    Calgary, Alberta, Canada Spartan Training Institute Inc Full time

    Education: Bachelor's degreeExperience: 2 years to less than 3 yearsTasksReview and evaluate new administrative procedures Delegate work to office support staffEstablish work priorities and ensure procedures are followed and deadlines are metCarry out administrative activities of establishmentAssist in the preparation of operating budget and maintain...

  • office administrator

    1 week ago

    Calgary, Alberta, Canada D. Floyd Construction Ltd Full time

    EducationNo specific educational requirementsWork EnvironmentConstruction industryResponsibilitiesImplementing new administrative proceduresDelegating tasks to office support staffSetting work priorities, ensuring procedures compliance, and meeting deadlinesPerforming administrative dutiesCoordinating office services such as accommodation, equipment,...

  • office administrator

    1 week ago

    Calgary, Alberta, Canada Savvy Immigration Services Inc Full time

    Education: Secondary (high) school graduation certificateExperience: 7 months to less than 1 yearWork settingPrivate sectorTasksReview and evaluate new administrative procedures Delegate work to office support staffEstablish work priorities and ensure procedures are followed and deadlines are metCarry out administrative activities of establishmentAdminister...

  • administrative officer

    1 week ago

    Calgary, Alberta, Canada Bal Immigration Services Inc. Full time

    Education: Secondary (high) school graduation certificateExperience: 2 years to less than 3 yearsTasksReview and evaluate new administrative procedures Delegate work to office support staffEstablish work priorities and ensure procedures are followed and deadlines are metCarry out administrative activities of establishmentAssemble data and prepare periodic...

  • Administrative Officer

    7 days ago

    Calgary, Alberta, Canada FINETOOTH TRADE LTD. Full time

    Education: College/CEGEP Experience: 1 year to less than 2 yearsTasks: Review, evaluate and implement new administrative procedures Delegate work to office support staff Establish work priorities and ensure procedures are followed and deadlines are met Carry out administrative activities of establishment Coordinate and plan for office services such as...

  • office administrator

    1 week ago

    Calgary, Alberta, Canada 2448556 Alberta Ltd. Full time

    Education: Secondary (high) school graduation certificateExperience: 1 year to less than 2 yearsTasksImplement new administrative procedures Delegate work to office support staffEstablish work priorities and ensure procedures are followed and deadlines are metCarry out administrative activities of establishmentOversee and co-ordinate office administrative...

  • office administrator

    1 week ago

    Calgary, Alberta, Canada Everon Immigration Consultancy Inc. Full time

    Education: Secondary (high) school graduation certificateExperience: 2 years to less than 3 yearsTasksReview and evaluate new administrative procedures Delegate work to office support staffEstablish work priorities and ensure procedures are followed and deadlines are metCarry out administrative activities of establishmentAdminister policies and procedures...

  • administrative officer

    1 week ago

    Calgary, Alberta, Canada Tonio & Jhen Services Ltd. Full time

    Education: Expérience: EducationSecondary (high) school graduation certificateTasksReview and evaluate new administrative procedures Delegate work to office support staffEstablish work priorities and ensure procedures are followed and deadlines are metCarry out administrative activities of establishmentCo-ordinate and plan for office services such as...

  • administrative officer

    1 week ago

    Calgary, Alberta, Canada Star Lifemark Physiotherapy Limited Full time

    Education: Secondary (high) school graduation certificateExperience: 1 year to less than 2 yearsTasksReview and evaluate new administrative procedures Establish work priorities and ensure procedures are followed and deadlines are metCarry out administrative activities of establishmentCo-ordinate and plan for office services such as accommodation, relocation,...

  • office administrator

    1 week ago

    Calgary, Alberta, Canada ZOOM RENT A CAR Full time

    Education: Secondary (high) school graduation certificateExperience: 1 year to less than 2 yearsTasksReview and assess new administrative proceduresAssign tasks to office support staffSet work priorities, ensure procedures adherence, and meet deadlinesExecute establishment's administrative activitiesCoordinate and strategize office services including...

  • Office Administrator

    4 weeks ago

    Calgary, Alberta, Canada Eavor Technologies Full time

    Salary: Department: Human ResourcesLocation: Calgary, Alberta, Canada Reports to: Director, Global People Operations About the Role Eavor Technologies Inc. is seeking a highly motivated individual to join our multidisciplinary team in the role of Office Administrator based in the head office in Calgary, Alberta. Working with highly motivated international...

  • Office Administrator

    3 weeks ago

    Calgary, Alberta, Canada Eavor Technologies Full time

    Salary: Department: Human ResourcesLocation: Calgary, Alberta, Canada Reports to: Director, Global People Operations About the Role Eavor Technologies Inc. is seeking a highly motivated individual to join our multidisciplinary team in the role of Office Administrator based in the head office in Calgary, Alberta. Working with highly motivated international...

  • Office Administrator

    7 days ago

    Calgary, Alberta, Canada Terra Water Systems Inc. Full time

    The Office Administrator position is a multi-faceted role to be responsible for administration duties as well as support our Office Services and Shop team.Responsibilities include: Follow office workflow procedures to ensure maximum efficiency Perform basic bookkeeping activities Data entry into Terra computer systems and assisting Project Managers with...