E-billing Analyst

1 week ago

Toronto, Ontario, Canada McCarthy Tétrault LLP Full time

Job Description:

At McCarthy Tétrault, we offer challenging and rewarding career opportunities and are delighted to have been selected for the eleventh consecutive year in 2023 as one of
_Canada's Top 100 Employers_ and one of
_Canada's Best Diversity Employers_. Our culture is built on professional excellence, collaboration, innovation, thought leadership and entrepreneurialism.

We embrace inclusion in all its forms and we provide the tools and opportunities to help our people develop to their full potential.

This position is based out of

Toronto. McCarthy Tétrault employees benefit from a hybrid work environment.

As an E-billing Analyst, you will be:

  • Ensuring billing deadlines, accruals and status updates are met for e-billing clients, including appropriate communication to billing lawyers and billing analysts.
  • Supporting the setup of new electronic billing requirements for clients, including providing the matter and timekeeper information, creating and modifying various invoice formats and setup of new phase and task code sets, when necessary.
  • Assisting lawyers and billing assistants with submitting budgets and opening new matters in the ebilling vendor sites. Monitoring monthly and annual rate submission deadlines for ebilling clients, liaising with business analysis function to obtain new rates, and ensuring submission is completed prior to deadline.
  • Performing monthly reconciliation on portfolio of ebilling clients, ensuring all bills have been properly processed, list of approved timekeepers is up to date and all matters have been opened in each ebilling sites. Ensuring all rejections are logged into the ebilling issues document for appropriate monitoring.
  • Monitoring ebilling issues log to support lawyers, billing analysts and collectors for tracking of status on all unresolved issues; working closely with external clients to resolve such issues, including new maters, new timekeepers, budgets, etc.
  • Escalating unresolved issues to management where appropriate.
  • Maintaining personnel setups for billing analysts, collectors, lawyers and legal assistants within the various ebilling vendor sites and proactively providing training on such sites to billing analysts and collectors.
  • Preparing monthly statements for billing assistants, lawyers and/or external clients where applicable; coordinating such reporting requirements with billing analysts /Business Analysis team.
  • Meeting with Finance Managers monthly to discuss ebilling issues and escalation requirements.
  • Preparing and submitting annual rate increases to clients through ebilling vendor sites.
  • Performing project work, leading and coordinating or participating in projects as assigned.
  • Other duties as assigned.
  • Postsecondary education in Accounting or Finance is an asset (College Diploma or University Degree).
  • Minimum of 3 years of related experience, in a finance/accounting capacity for example: billing, collections and\or accounts receivable, preferably in a professional services firm.
  • Familiarity/Experience with Aderant Expert or a similar accounting system would be an asset but not required.
  • Ability to prioritize concurrent activities, follow through on open items and provide status updates, unprompted.
  • Ability to synthesize complex issues in simple terms and be a proactive communicator with key stakeholders: lawyers, management and staff.
  • Excellent analytical and problem solving skills, demonstrated accuracy, detail oriented and well organized.
  • Confident and professional manner when interacting with others.

As a member of the McCarthy team, you will have access to:

  • Competitive compensation including paid overtime.
  • A commitment to professional development and growth opportunities for our people at all levels, supported by a culture that fully embraces and encourages twoway feedback.
  • Strong community involvement and a commitment to equity, diversity and inclusion.
  • A collaborative, cohesive culture that connects lawyers and business teams through collective purpose.

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