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Billing Analyst

3 months ago

Toronto, Ontario, Canada Arup Full time

Dedicated to sustainable development, Arup is a collective of designers, advisors and experts working globally. Founded to be humane and excellent, we collaborate with our clients and partners using imagination, technology, and rigor to shape a better world.
We are currently seeking a Billing Analyst to work in our Toronto office. Our Billing Analysts' staff are integral members of our finance teams.

It is business imperative that we continue to hire and develop highly engaged skilled professionals that will provide consistent billing and financial support for our business and our project managers/directors.


Responsibilities:

  • Effectively communicate with Project Managers and Project Directors to determine proper costs to invoice for the month
  • Prepare client invoices in accordance with company procedures, client requirements and terms and conditions of the contract.
  • Review contracts for each new project and setup all templates and procedures to administer invoicing for all new projects
  • Record invoices into accounting system
  • Reconcile and include, as part of project invoices, subconsultant billings for fees and reimbursable expenses
  • Daily monitoring of cash receipts against subcontractor billing tracker to release subconsultant payments under paywhenpaid policy
  • Ensure all monthly activity is complete and accurate in the areas of customer billings, accounts payable and related postings to the accounting system
  • Assist project team with followup and collection of aging invoices
  • Demonstrate strong problemsolving skills and the ability to identify and correct quality control issues such as duplicate billing, data entry errors, set up/system errors, etc.
  • Ability to monitor key financial metrics on projects, such as aging debts, aging WIP and cash flow
  • Assist with monthly forecasting of billings and cash collections
  • Special and ad hoc projects as assigned

Desired Skills and Experience:

  • 3+ years of relevant experience in billing. Experience in a professional services firm is preferred.
  • Experience with billing large scale major government agency projects and/or understanding FAR is preferred.
  • Bachelor's Degree is preferred in Business or related fields.
  • Must have a solid knowledge of standard contract terms, including hourly, lump sum, nottoexceed and how they are applied in the billing process
  • Advanced Excel skills are required (Pivot Tables, VLookups, sumif, etc.). Must have familiarity with general accounting software packages
  • Strong written and verbal communication skills and the ability to multitask
  • Must be detail oriented with ability to work under pressure and within a team

Benefits that Work - At Arup, we have a comprehensive and valuable benefits program that works for our employees and their families. These are 100% paid for by Arup expect for optional life insurance. These benefits provide health and welfare security for you as well as paid time off for rest and renewal. Our Global Profit Share Plan (paid bi-annually) provides an opportunity for you to share in the success of the Firm. As a valued employee of Arup, you can also choose to participate in our GRRSP 5% company match to help you save for your future.

Flexible Working:

  • We believe that flexible arrangements create a more inclusive way of working that supports our diversity and the wellbeing of our people. Options for alternative schedules and the ability to work outside of the office for a portion of your workweek are available.
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