Office Assistant B

2 weeks ago

Montreal, Quebec, Canada McGill University Full time
Please refer to the

job aid for instructions on how to apply.

Hiring Unit:

  • Department of Psychology_

Position Summary:

  • Positive attitude while greeting and answering general inquiries. This includes directing calls, provide policies and procedures as well as providing locational directions.
  • Maintains database of clients and volunteers.
  • Makes calls to potential clients and fills out intake forms.
  • Assigns client to mental health professional and interpreter when necessary.
  • Receives, sends and sorts mail, parcels and various forms.
  • Verifies qualifications of volunteers and sends them onboarding materials.
  • Schedules appointments and meetings when required. Books rooms through established system.
  • Verifies forms that may be submitted, including confidentiality forms and required forms for payments and reimbursements.
  • Organization and coordination with outside agencies to arrange group therapy sessions, support activities, and training workshops/sessions.
  • Participates in promotion of the initiative.
  • Assistance with fundraising events.
  • Tracking client files, number of sessions and other statistics. Drafts monthly report based on statistics.
  • Maintain immediate work area in a clean and orderly fashion.
  • Performs specific editing and reviewing of documents, audio, video and web content as required.
  • Monitors and posts social media content to various platforms such as Twitter and Facebook.
  • Processes data, financial transactions, reports and registration forms as required.
  • Provides technical support to volunteers for computer programs used by the initiative.
  • The above is representative and not a complete and detailed list of tasks.
Other Qualifying Skills and/or Abilities- Speak/Read/Write Ukrainian.- Knowledge of French and English. McGill University is an English-language university where day to day duties may require English
- communication both verbally and in writing.
  • Selfmotivated, well organized, and able to work individually or as part of a dynamic team.
  • Demonstrated experience providing support for various administrative activities and dealing with confidential information.
  • Organized with the ability to prioritize, multitask, and meet deadlines in a fastpaced environment.
  • Ability to receive and relay information with accuracy, work autonomously and as part of a team.

Minimum Education and Experience:

  • High School Diploma 1 Year Related Experience
  • Hourly Salary:
- (AMUSE B) $21.00

  • Estimated Number of Work Hours per Week:
  • 15 (Part time)
  • Position Start Date:
  • Position End Date:
  • Deadline to Apply:
- ._

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