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Facilities Administrator

3 months ago

Halifax, Nova Scotia, Canada Irving Shipbuilding Full time

Located at 3099 Barrington Street in Halifax, Nova Scotia, Canada, B3K 5M7, and 35 Micmac Boulevard, Dartmouth, Nova Scotia, Canada, B3A 4Y8, Irving Shipbuilding is proud to be Canada's National Shipbuilder. Over the next 30 years, our shipbuilders will construct 20+ modern patrol ships and surface combatants for the Royal Canadian Navy as part of the largest defence procurement project in Canadian history.

We have built more than 80% of Canada's current combatant fleet and continue to perform maintenance and modernization work on these vessels. We are committed to building the best ships, with the best workforce in the best facilities. By joining our team of more than 2,300 shipbuilders, you can enjoy a dynamic, diverse, and family-friendly career with a company dedicated to your success, learning, health, wellness, and safety.

At Irving Shipbuilding, we're making history - why not make it with us? Learn more about careers at Irving Shipbuilding:



.
Irving Shipbuilding Inc. is seeking a

Facilities Administrator.

The Coordinator, Facilities will work directly with Manager, Facilities Engineering in supporting department operations.

Qualifications:

  • Education: Diploma in Business Administration or related field
  • Experience: Entry level position
  • New graduates welcome to apply.
  • All successful applicants must meet requirements for Canadian Controlled Goods Program (CGP), Canadian Government Security clearance, and U.S. International Traffic in Arms Regulations (ITAR)._

Key Responsibilities:

  • Document Management:


o Maintain employee information library for new and existing staff to gain access to relevant department and organization information, tools, processes, etc.

o Organize and maintain Facilities & Maintenance department administration file directory.

o Populate our Facilities Information Center directory with all relevant record documentation.

o Optimize user experience for finding documentation by developing improvement initiatives to existing filing systems.

  • Department Communications:
o Maintain Facilities & Maintenance SharePoint page content.

o Optimize department communication strategy to promote the services Facilities & Maintenance provides to Irving Shipbuilding Inc.

o Coordinate Facilities & Maintenance department All Hands Communication meetings.

o Coordinate department reporting presentations.

  • Administrative Duties:
o Coordinate development of annual financial budget documentation and ensure accuracy of financial data reports.

o Perform the following functions for rental properties and blanket service contracts:
o Enter and update Requisitions for Purchase Orders

o Validate Invoices

o Other Administrative tasks to support Facilities Engineering.

  • Process Management:
o Coordinate new process development and updating of existing processes for Facilities Engineering team.

o Weekly reporting on department key performance indicators.

What We Offer:

Irving Shipbuilding is proud to offer a competitive salary and benefits package, including but not limited to:

  • A flexible medical, dental, and vision plan
  • Employee & Family Assistance Programs
  • RRSP matching program
  • Health & Wellness reimbursements
  • Opportunities to take part in job related training and development.
  • Growth and progression opportunities within Irving Shipbuilding and the larger network of the JD Irving group of companies
  • Relocation costs (if eligible)


Please be advised that some positions within our business have been designated as 'Safety Sensitive' where the employee holding the position has a heightened responsibility for his/her own safety or the safety of others due to the nature of the job.

If this is the case, you will be informed in the interview process.

  • Irving Shipbuilding Inc. is committed to the principle of equal opportunity in its employment practices and to providing an environment free from discrimination and harassment for all employees._

We do not accept unsolicited resumes from search firms or employment agencies, and we are not responsible for any fees related to unsolicited resumes.
Additional Information

  • Posting Date: Jan 24, 2024