Administrative Assistant I, Health Services

2 weeks ago

Toronto, Ontario, Canada University Health Network Full time

ADMINISTRATIVE ASSISTANT I

Posting #: 917762

Union:
Non-Union

Site:
All UHN Sites

Reports to:
Manager

Salary Range:
$ $26.34 per hour. commensurate with experience and consistent with UHN compensation policy

Hours: 37.5 hours per week (non-traditional admin hours)

Shifts: 8-10 hour shifts (days/evenings/weekends)

Status:
Permanent Full Time

Posted Date:
August 24, 2023

Closing Date:
September 7, 2023


The University Health Network, where "above all else the needs of patients come first", encompasses Toronto General Hospital, Toronto Western Hospital, Princess Margaret Cancer Centre, Toronto Rehabilitation Institute and the Michener Institute of Education at UHN.

The breadth of research, the complexity of the cases treated, and the magnitude of its educational enterprise has made UHN a national and international resource for patient care, research and education.

With a long tradition of groundbreaking firsts and a purpose of "Transforming lives and communities through excellence in care, discovery and learning", the University Health Network (UHN), Canada's largest research teaching hospital, brings together over 16,000 employees, more than 1,200 physicians, 8,000+ students, and many volunteers.

UHN is a caring, creative place where amazing people are amazing the world.

Position Summary:


The Administrative Assistant exercises some judgment or decision-making to provide secretarial and clerical services in support of administrative and/or professional personnel.


Duties:

  • Performing word processing/typing services for assigned personnel;
  • Providing support with small and/or informal meetings/events;
  • Maintaining written and/or electronic schedules/ documentation. records;
  • Maintaining and modifying electronic and paper information filing/retrieval systems methods, and/or formats;
  • Performing routine budgetary support functions; ordering supplies;
  • Providing functional supervision to lower classified clerical position(s);
  • Ensuring the efficient operation of the office;
  • Performing other related clerical activities;
  • Performing crossfunctional responsibilities, as assigned;

Qualifications:

  • Completion of a recognized postsecondary secretarial arts program at the certificate level or equivalent
  • One (1) year related secretarial experience
  • Must be able to handle call centre and dispatch calls to the appropriate resource
  • Must be able to work in a fast paced environment which entails receiving phone requests, dispatching calls and inputting data into the
- computer maintenance management system and generating Excel reports

  • Knowledge of the facility operations and various trade workers classifications required
  • Knowledge of computer and type skills required (50 wpm);
  • Must have direct customer service experience (minimum 2 years;
  • Excellent written and verbal communications required
  • Previous onthejob computer/word processing, database and spreadsheet software experience
  • Good organizational and time management skills
  • Ability to produce high quality work in accordance with Hospital standards
  • Ability to work well under pressure
  • Ability to use good judgment in assessing difficult situations
  • Knowledge of general office practices, procedures and standards
  • Experience in Microsoft Office Environment required (i.e. Excel, Outlook, Word)
  • Experience working in a health care environment preferred

Why join UHN?


In addition to working alongside some of the most talented and inspiring healthcare professionals in the world, UHN offers a wide range of benefits, programs and perks.

It is the comprehensiveness of these offerings that makes it a differentiating factor, allowing you to find value where it matters most to you, now and throughout your career at UHN.


  • Competitive compensation & benefits (medical, dental, etc.)
  • HOOPP defined benefit pension plan
  • Wellness services & offerings
  • Close access to Transit and UHN shuttle service
  • Opportunities for development and promotions within a large organization
  • Additional perks (multiple corporate discounts including: travel, restaurants, parking, phone plans, auto insurance discounts, onsite gyms, etc.)


Current UHN employees must have successfully completed their probationary period, have a good employee record along with satisfactory attendance in accordance with UHN's attendance management program, to be eligible for consideration.


Vaccines (COVID-19 and others) are a requirement of the job unless you have an exemption on a medical ground pursuant to the Ontario Human Rights Code.

UHN is a respectful, caring, and inclusive workplace. We are committed to championing accessibility, diversity and equal opportunity. Requests for accommodation can be made at any stage of the recruitment process.

Applicants need to make their requirements known in advance.? Any information received related to an accommodation will be addressed confidentially.

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