Administrative Assistant I

1 week ago

Toronto, Ontario, Canada University Health Network Full time
JOB POSTING #921910

Position:
Administrative Assistant I

Site:
Toronto General Hospital

Department:
Ambulatory Clinics of the Multi Organ Transplant Program

Reports to:
Manager

Hours: 35 Hours/Week - Day Shifts

Salary/Rate:
$ per hour

Status:
Temporary Full-time (approx 12 months)

Posted Date:
June 29, 2023

Closing Date:
July 13, 2023


The University Health Network, where "above all else the needs of patients come first", encompasses Toronto General Hospital, Toronto Western Hospital, Princess Margaret Cancer Centre, Toronto Rehabilitation Institute and the Michener Institute of Education.

The breadth of research, the complexity of the cases treated, and the magnitude of its educational enterprise has made UHN a national and international resource for patient care, research and education.

With a long tradition of ground breaking firsts and a purpose of "Transforming lives and communities through excellence in care, discovery and learning", the University Health Network (UHN), Canada's largest research teaching hospital, brings together over 16,000 employees, more than 1,200 physicians, 8,000+ students, and many volunteers.

UHN is a caring, creative place where amazing people are amazing the world.

Our internationally renowned Multi Organ Transplant Program serves Toronto, as well as Ontario, Canada and the international community. A talented team of physicians, surgeons, nurses and other allied health professionals makes UHN a leader in transplant worldwide. With specialists in clinical care, diagnosis, research and support services, our high standard of care rivals any other.


The Ambulatory Clinics of the Multi-Organ Transplant Program are designed to meet the follow-up health needs of organ transplant recipients.

All patients transplanted at UHN have a designated Transplant Coordinator within the Ambulatory program who assists in managing their care along with the multidisciplinary health team.

Each organ group has a specific time and weekday for clinic, with appointments scheduled through their coordinator.


As a member of the Ambulatory Transplant Clinic team, the Administrative Assistant I will exercise some judgment or decision-making to provide secretarial and clerical services, in support of administrative and/or professional personnel, including: performing word processing/typing services for assigned personnel; providing support with small and/or informal meetings/events; maintaining written and/or electronic calendar/schedules; maintaining and modifying electronic and paper information filing/retrieval systems methods, and/or formats; performing routine budgetary support functions.


Qualifications:

  • Completion of Grade XII or recognized equivalent
  • Completion of a recognized post secondary secretarial arts program at the certificate level or equivalent
  • Two (2) years related secretarial experience
  • Previous onthejob computer/wordprocessing, database and spreadsheet software experience required; experience in a Microsoft Office environment
  • Experience working in a health care environment an asset
  • Good verbal and written communication skills
  • Good organizational and time management skills
  • Good interpersonal and customer service skills
  • Ability to produce high quality work in accordance with Hospital standards
  • Ability to work well under pressure
  • Ability to use good judgment in assessing difficult situations
  • Knowledge of general office practices, procedures and standards
  • Knowledge of medical terminology an asset
  • Vaccines (COVID19 and others) are a requirement of the job unless you have an exemption on a medical ground pursuant to the Ontario Human Rights Code.

Why join UHN?


In addition to working alongside some of the most talented and inspiring healthcare professionals in the world, UHN offers a wide range of benefits, programs and perks.

It is the comprehensiveness of these offerings that makes it a differentiating factor, allowing you to find value where it matters most to you, now and throughout your career at UHN.


  • Competitive offer packages
  • Close access to Transit and UHN shuttle service
  • A flexible work environment
  • Opportunities for development and promotions within a large organization
  • Additional perks (multiple corporate discounts including: travel, restaurants, parking, phone plans, auto insurance discounts, onsite gyms, etc.)


Current UHN employees must have successfully completed their probationary period, have a good employee record along with satisfactory attendance in accordance with UHN's attendance management program, to be eligible for consideration.


Vaccines (COVID and others) are a requirement of the job unless you have an exemption on a medical ground pursuant to the Ontario Human Rights Code.

UHN is a respectful, caring, and inclusive workplace. We are committed to championing accessibility, diversity and equal opportunity. Requests for accommodation can be made at any stage of the recruitment process.

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