Administrative Assistant I

2 weeks ago

Toronto, Ontario, Canada University Health Network Full time

JOB TITLE:
Administrative Assistant I**
Job Posting #: 928519

Union:
Non-Union

Site:
Toronto General Hospital

Department:
Medicine

Reports to:
Physician

Hours:
hours per week

Wage range:
$21.81 to $27.26 per hour (Commensurate with experience and consistent with UHN Compensation Policy)

Status:
Temporary Part-Time

Shifts:
Days

Re-Posted Date:
January 31, 2024

Expiry date:
February 14, 2024


The University Health Network, where "above all else the needs of patients come first", encompasses Toronto General Hospital, Toronto Western Hospital, Princess Margaret Cancer Centre, Toronto Rehabilitation Institute and the Michener Institute of Education.

The breadth of research, the complexity of the cases treated, and the magnitude of its educational enterprise has made UHN a national and international resource for patient care, research and education.

With a long tradition of ground breaking firsts and a purpose of "Transforming lives and communities through excellence in care, discovery and learning", the University Health Network (UHN), Canada's largest research teaching hospital, brings together over 16,000 employees, more than 1,200 physicians, 8,000+ students, and many volunteers.

UHN is a caring, creative place where amazing people are amazing the world.

University Health Network (UHN) is looking for an experienced professional to fill the key role of
Administrative Assistant I in our Medicine Department.

  • Ensuring the efficient operation and organization of the program and patient activities
  • Maintaining patients' records (electronic) via EPIC
  • Import of patient information in MEDBASE billing program
  • Using Microsoft word to facilitate the production of documents
  • Managing the flow of documentation through the program
  • Handling queries and questions from patients, internal and external clients in a professional and timely manner
  • Receive and send mail and faxes
  • Performing other duties consistent with the job classification, as assigned
  • Arrange Microsoft Teams care visits with patients or meetings with care teams

Qualifications:

  • Community College Diploma in General or Medical Office or equivalent Administration
  • At least one (1) to two (2) years of related experience
  • Extensive onthejob computer/word processing, database and spreadsheet software? experience required; advanced experience in a Microsoft Office environment required
  • Excellent written and verbal communication skills, strong organization and prioritization skills with the ability to perform multiple concurrent tasks with a high degree of attention to detail
  • Previous experience in coordinating room bookings and scheduling, strong knowledge of Microsoft Outlook
  • Previous experience using EPIC
  • Ability to learn quickly and work independently
  • Excellent interpersonal skills
  • Be a good team player
  • Ability to maintain confidentiality as per UHN and departmental policies
  • Ability to perform duties in a professional and courteous manner and produce high? quality work while meeting deadlines in accordance to UHN standards
  • Knowledge of applicable legislative, UHN and/or departmental policies
  • Client service oriented, with the ability to effectively work with diversity and appreciate that people with different opinions, backgrounds and characteristics bring richness to the challenge or situation at hand
  • Satisfactory attendance

Why join UHN?


In addition to working alongside some of the most talented and inspiring healthcare professionals in the world, UHN offers a wide range of benefits, programs and perks.

It is the comprehensiveness of these offerings that makes it a differentiating factor, allowing you to find value where it matters most to you, now and throughout your career at UHN.


  • Competitive offer packages
  • Close access to Transit and UHN shuttle service
  • A flexible work environment
  • Opportunities for development and promotions within a large organization
  • Additional perks (multiple corporate discounts including: travel, restaurants, parking, phone plans, auto insurance discounts, onsite gyms, etc.)


Current UHN employees must have successfully completed their probationary period, have a good employee record along with satisfactory attendance in accordance with UHN's attendance management program, to be eligible for consideration.


Vaccines (COVID and others) are a requirement of the job unless you have an exemption on a medical ground pursuant to the Ontario Human Rights Code.

UHN is a respectful, caring, and inclusive workplace. We are committed to championing accessibility, diversity and equal opportunity. Requests for accommodation can be made at any stage of the recruitment process. Applicants need to make their requirements known in advance. Any information received related to an accommodation will be addressed confidentially.

University Health Network thanks all applicants, however, only those selected for an inter

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