Field Administration Coordinator

6 days ago

Red Deer, Alberta, Canada FortisAlberta Inc Full time

ABOUT US
At FortisAlberta we invest in our greatest resource - our people. As Alberta's largest electricity distribution provider, we are positioned for growth. Each day, FortisAlberta employees strive to exceed customer expectations while maintaining a focus on our commitment to safety.



APPLICATION DEADLINE:
June 19, 2024

TITLE:
Field Administration Coordinator (U24-181)

DEPARTMENT:
Operations

WORK LOCATION/OFFICE:
Red Deer - Petrolia Park

STATUS: 01 Full Time - Salaried

NUMBER OF HIRES:1

DESCRIPTION:

Under the general direction of the Supervisor Operations Business Services, this position is responsible for the management and coordination of a diverse variety of duties, accountabilities and requests for area staff/offices.

The Field Administration Coordinator will work closely with various departments to ensure issues are resolved efficiently, appropriately and in a manner that is in keeping with FortisAlberta's values and regulatory requirements.


RESPONSIBILITIES INCLUDE (but not limited to)**:

  • Coordinate, manage and reconcile various material inventory counts on a weekly, quarterly and annual basis.
  • Monitor and replenish material for multiple storage locations within the service area.
  • Respond to concerns from internal auditors pertaining to compliance within SOX regarding inventory counts, accounting practices, material management and other pertinent processes.
  • Access and interpret information to accurately calculate and invoice external customers on capital/noncapital labour, vehicles, material and other related costs.
  • Accurately maintain, run and correct reports on storage location material failures.
  • Upload Third Party Accident reports from FLIPS into SAP and monitor to ensure costs are billed through the various Miscellaneous Accounts Receivable (MARs) processes.
  • Upload Safety Incident reports from FLIPS into SAP within 48 hours of incident.
  • Review and analyze the effectiveness and efficiency of existing policies, procedures and practices; recommend and implement approved improvements beneficial to Field Operations and other areas of the organization.
  • Provide support to the local Director and Manager Field Operations on a variety of business matters including the new hire process, financial processes, ad hoc reports/spreadsheets, etc. while maintaining a high degree of confidentiality.
  • Order, track and monitor tools and safety equipment for the service area.
  • Assist in facilitating meetings and organizing functions for the service area.
  • Build and maintain relationships with a variety of internal departments and external stakeholders.
  • Special projects and other duties as assigned.

KNOWLEDGE, SKILLS & ABILITIES:

  • Intermediate computer skills including proficiency in MS Office and an extensive working knowledge in multiple modules of SAP.
  • Proven ability to develop and maintain effective relationships with internal and external stakeholders; this includes good communication, interpersonal and problem solving skills.
  • Customer service focus supported by solid organizational and time management skills in order to prioritize numerous projects and competing demands.
  • Demonstrated initiative in recognizing opportunities for improvement and efficiency in processes and practices.
  • Proven ability to work independently and as a member of a team.
  • Working knowledge of FortisAlberta's Policies and Procedures.

REQUIRED QUALIFICATIONS

  • A High School Diploma plus a minimum of 4 years' experience in an administrative role is required;
  • An equivalent combination of education and experience may be considered.

PREFERRED QUALIFICATIONS

  • A Business Administration Certificate or Diploma would be considered a definite asset.

Special Condition:

  • Some travel may be required to neighboring service areas.

TO APPLY TO THIS POSITION:
Please submit your resume via the button below: "Apply"

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