Executive Coordinator, Public Affairs and Marketing

1 week ago

Ottawa, Ontario, Canada National Gallery of Canada Full time
Job Summary

Reporting to the Vice-President, Public Affairs and Marketing, the Executive Coordinator (EC) oversees the operational and financial functions of the department.

As a central point of contact, the incumbent supports, and at times leads, the coordination of departmental priorities associated with activities related internal and external communications, marketing and sponsorship, web, publications, public affairs and partnerships.

The incumbent manages the department's budget, contracts and memorandum of understanding (MOU) and provides administration support to the VP which includes scheduling meetings, travel arrangements, routing inquiries, and drafting correspondence.


Requirements:

  • Minimum of 3 to 5 years' experience providing financial, administrative and communications support at the executive level.
  • Knowledge of office management procedures, policies and practices.
  • Analytical skills to review budgets and interpret variance reports.
  • Acute organizational skills to track activities and projects to meet budget and timelines.
  • The ability to research suitable suppliers for goods and services.
  • High level of professional demeanor and tact in representing the NGC.
  • Knowledge of the mandate/priorities and general functioning of the Gallery.
  • Knowledge of government structure related to Museum's activities.
  • Knowledge of the Conflict of Interest Act, including ethics compliance requirements.
  • Knowledge of computer software systems (MS Windows, Outlook, Excel, scanner, printers, label printer, photocopier, etc.)
  • Excellent proofreading skills.

Demonstrates the following behaviours:

  • Initiative: anticipates future issues, problems or opportunities, proposes and/or undertakes actions that will prevent potential problems
  • Attention to detail: ensures data and scheduling quality by checking own work for mistakes and inconsistencies.
  • Team orientation: considers the goals of the team, assumes personal responsibility by ensuring that own work is carried out effectively in relation to the common goal; supports team decisions.
  • Decision making: use of good judgement skills to choose an appropriate solution to typical problems.
  • Relationship building: identifies contacts and maintains these relationships on behalf of the department on an ongoing basis.
  • Selfconfidence: demonstrates self assurance, ability to draw upon one's knowledge, skills and abilities in a manner that corresponds to the need of the situation; accepts constructive feedback, learns from mistakes and successes.
  • Equity and inclusion: Committed to personally learning about racism, reconciliation, accessibility, equity and inclusion, and fostering a safe, positive environment where these conversations are encouraged throughout the NGC.
Condition of Employment

  • Must meet the bilingual requirement to be invited to the interview process.
  • Reliability Status this factor is not used at the preselection stage.
Additional Information

  • The Gallery is committed to developing inclusive, barrierfree selection processes and work environment. Alternative selection tool methods and/or reasonable accommodation are available upon request.

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