Administrative Assistant/receptionist

2 weeks ago

Toronto, Ontario, Canada Alan Klinkhoff Gallery Full time

Administrative Assistant/Receptionist

Company description


Alan Klinkhoff Gallery is a leading fine art business specializing in the purchases, sales and appraisals of artwork of the highest quality.

With galleries in Toronto and Montreal, and market-leading website at , we offer collectors the expertise, efficiency and trust earned by the Klinkhoff family over more than 75 years in the art business.


Job description
The person who will be most effective in this position is someone who:

Is organized:

  • Maintains strong attention to detail
  • Can simultaneously, independently and proactively manage his/her own ongoing responsibilities

Possesses excellent interpersonal skills:

  • Has the ability to work well with others
  • Can communicate comfortably with guests and colleagues
  • Demonstrates effective written communications skills in English

Possesses technical abilities:

  • Is proficient with technology, including computer software

Responsibilities include:

  • Providing support on a wide range of administrative tasks
  • Greeting and entertaining guests who visit our premises
  • Independently coordinating basic business functions such as mailing, shipping, customs, and transportation of artwork to/from suppliers, clients or locations; supporting our accountant with efficient and accurate data entry
  • Updating administrative/management software; cataloging and tracking inventory, in addition to generating invoices, receipts, evaluations, shipping documents etc.
  • Answering telephone calls, taking messages and providing basic customer service to prospective clients
  • Filing expenses and coordinating information exchange between galleries
  • Creating and formatting business documents
  • Assist with keeping premises clean and tidy
  • Opening and closing

Qualifications & Skills:

  • Education: DEC or Bachelor's Degree
  • Prior experience as an administrative assistant and customer service.
  • Proficient in english written and oral.
  • Can work with Google Apps (Chrome, Drive, Sheets, Docs, Gmail, Calendar), Mac OS X, MS Office (Word & Excel)
  • Basic knowledge of Adobe Creative Suite; InDesign, Lightroom, Photoshop...

Assets:
Prior experience working in an art business, French language skills.

Benefits of working with us

  • Competitive salary
  • Typically, paid time off between Christmas and New Years in addition to normal vacation.
  • The opportunity to work with leading experts in the field of fine art in Canada.
  • As a member of our small team, your contributions are easily recognized.
  • Pleasant, familyoriented working environment.
  • Be part of a traditional business with a new generation that continues to evolve and meet the challenges of the future.
  • In our small business, you will learn much about the operation of a business.
N.B.

(1) Resumes need be in pdf format. No Microsoft Word, Pages, hand deliveries or mail.

(2) Toronto area residents only.

Industry:
Retail

Job Type:
Permanent

Experience:
administrative assistant: 2 years (preferred)

Location:
Toronto, ON (required)

Job Types:
Full-time, Permanent

Pay:
From $24.00 per hour

Benefits:

  • Casual dress
  • Dental care
  • Disability insurance
  • Extended health care
  • Life insurance
  • Paid time off
  • RRSP match

Flexible Language Requirement:

  • English not required
  • French not required

Schedule:

  • 8 hour shift
  • Day shift
  • Monday to Friday
  • Overtime

Supplemental pay types:

  • Overtime
pay

Experience:

Administrative Assistan: 1 year (preferred)

Work Location:
In person

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