Property Clerk Internship

1 week ago

Richmond Hill, Ontario, Canada Villa Charities Full time

ORGANIZATION BACKGROUND:


Additionally, Villa Charities is Great Place to Work Certified, an official recognition for employers who create an outstanding employee experience and an amazing workplace culture.

Every day, our team works hard to deliver our mission of enriching lives through experiences and services that honour Italian culture and heritage.

***The Administrative Assistant reports to the Property Manager and is responsible for providing reliable, timely, and efficient support for properties in the assigned portfolio, including interfacing with various external service providers and tenants as directed. Additionally, this role facilitates continuous improvement in office systems and procedures to ensure an efficient and productive operating environment.

Duties & Responsibilities

  • Deliver Excellent Service to Tenants
  • Independently respond to basic tenant and general inquiries and escalate complex queries to the appropriate parties
  • Implement special activities and programs to add value to the tenant's experiences at the property when requested by their supervisor
  • Ensure Accuracy and Reliability of Financial Information for Properties, Working with Accounting
  • Maintain Purchase Order list and tenant chargeback invoice register
  • Carry out accounts receivable functions including rent collection, bank deposits, account arrears collection, generation of miscellaneous chargeback invoices and collection of payments
  • Reconcile and code all supplier invoices on a timely basis, obtain management approval, send to accounting for processing and payment; investigate and respond to accounts payable requests from vendors
  • Assist with updating the monthly Accounts Receivables report and submit to Property Manager for review
  • Ensure efficient and effective building operations.
  • Answer the main telephone line and respond to general inquires
  • Manage and coordinate building/portfolio meeting room schedules and bookings including conference calls and any related materials as required
  • Manage the receipt and distribution of incoming and outgoing mail and couriers
  • Maintain all electronic and hard copy filing including invoices and tenant correspondence in accordance with Crown's established guidelines
  • Organize, coordinate, prepare, edit, proofread, and prioritize all documents including correspondence, presentations, and reports
  • Maintain and update databases of tenants, tenant contacts, emergency contacts, suppliers and contractors
  • Organize and prepare expense reports as required
  • Assist in coordinating tenant moving in/out (access cards, parking, signage, etc.)
  • Prepare monthly janitorial vacancy reports and credits
  • Prepare tenant correspondence regarding changes in rent
  • Maintain parking roster, issue cards, invoice and collect and deposit cheques as required
  • Prepare tenant correspondence regarding changes in rent
  • Maintain, track and audit all building access cards and invoice tenants where applicable
  • Prepare various information for brokers as requested by their supervisor or Leasing
  • Assist with marketing and coordination of tenant events
  • Provide administrative support to Manager, Team Members, Operations staff, General Manager and Director, Property Management as required
  • Obtain assistance from Accounting as required to address complex tenant or supplier inquiries
  • Respond to inquiries from Accounting related to supplier or tenant issues
  • Promote Environmental Sustainability in Building Operations
  • Provide feedback to the team on possible opportunities to reduce energy consumption
  • Perform other related responsibilities as requested from time to time

Qualifications:

  • 2+ years of relevant office experience or a combination of education and experience
  • Previous experience in Property Management and/or Real Estate is an asset
  • Intermediate/Advanced Microsoft Office (Word, Excel, PowerPoint and Outlook) is required
  • Supports teamwork environment with positive and professional attitude
  • Open to learning, developing new skills/knowledge
  • Focuses on results: anticipates problems, identifies solutions, takes action
  • Understands all aspects of job impact on business goals

Qualifications Required - MANDATORY

  • Must be good with children. Demonstrated ability to plan, organize and coordinate children.
  • Current Police Reference Check (Vulnerable Sector) required upon acceptance of employment
  • Must hold a valid First Aid/CPR certificate or complete upon acceptance of employment
  • Previous experience teaching children ages 4 years and up
A selected number of the Summer Camp Counsellor positions are funded by Canada Summer Jobs Grant in order to be considered for employment for Columbus Centre Summer Camp:
**. International students include anyone who is temporarily in Canada for studies and who is not a Canadian citizen, permanent resident, or person who has been granted refugee status in Canada. Youth awaiting a refugee status ruling, as well as tho

  • Office Assistant

    1 week ago

    Richmond Hill, Ontario, Canada Alloway Property Group Ltd. Full time

    General Duties/Responsibilities: Manage office activities and operations to ensure efficiency and compliance with company policies. Create SOPs as necessary to ensure the efficient operation of our office. Communicate effectively with necessary individuals to manage timeline & ensure compliance with project deadlines. Extensively project manage both...

  • Human Resources Officer

    1 week ago

    Richmond Hill, Ontario, Canada AURUM Property care Full time

    Identify current and prospective staffing requirements Collect and screen applicants Contact potential applicants to arrange interviews Notify applicants of results of selection process and prepare job offers Advise managers and employees on staffing policies and procedures Organize and administer staff consultation and grievance procedures Negotiate...

  • Airbnb Specialist

    1 week ago

    Richmond Hill, Ontario, Canada Nova Vacation Homes Full time

    Responsibilities: Perform market research and ensure optimal booking rates and price points. Create and optimize listings on Airbnb and other OTA platforms Use our property management software tools to effectively manage properties Produce reports and track rental performance Delighting potential guests with knowledge of our vacation homes in the Florida...

  • Internship - North York

    1 week ago

    Richmond Hill, Ontario, Canada CBRE Full time

    Posted- 08-Feb-2024- Service line- Advisory Segment- Role type- Full-time- Areas of Interest- Interns/Graduate/Apprentice- Location(s)- North York - Ontario - Canada, Toronto - Ontario - Canada- About CBREWould you like to work at the world's largest commercial real estate services firm, and a Fortune 500 company? Do you want to expand your knowledge while...

  • Property Records Clerk

    2 weeks ago

    Richmond, Canada City of Richmond BC Full time

    **Property Records Clerk**: The City of Richmond is committed to be the most appealing, livable, well-managed community in Canada, a goal that is only made possible by developing our most valuable asset - _our people_. This is a great opportunity to join our team and shape our community. The City of Richmond offers competitive pay programs, comprehensive...

  • Law Clerk

    4 weeks ago

    Richmond Hill, Canada Linds & Associates Full time

    Law Clerk - Family LawPermanentToronto, OntarioJOB-1534 Prepare Financial and Net Family Property (NFP) Statements Draft documents as needed Write effective correspondence and communicate with clients and opposing counsel Manage schedules and act as liaison to third parties Open / close client files and prepare Statement of Accounts in PCLaw ...

  • Assessment Advocacy Assistant

    4 weeks ago

    Richmond Hill, Canada Municipal Property Assessment Corporation Full time

    Date: May 8, 2024- Location: Richmond Hill, ON, CA- Type of Position: Permanent ( Standard Req Only)- Type of Position: - Number of Positions: 1- Salary Min: $55,212.00- Salary Max: - Description: - Do you want to be part of a team helping to strengthen every community across Ontario? Are you interested in seeing the importance of your work...

  • Accounts Payable Clerk

    3 weeks ago

    Richmond, Canada CENTURY 21 Full time

    **Term -> **Temporary for 3 - 6 months (there is a chance to be absorbed depending on performance) CENTURY 21 Prudential Estates (RMD) Ltd. has an opening for a full time Accounts Payable Clerk, Monday to Friday, 9:00AM to 5:00PM. **Responsibilities** - Processing accounts payable invoices. - Performing monthly bank reconciliations of bank accounts. -...

  • Immigration Clerk

    3 weeks ago

    Richmond Hill, Canada Canadapass Immigration Services Full time

    CanadaPass is a Canadian immigration law consultancy firm with a few offices, currently hiring for Richmond hill location. Our team of experienced immigration professionals, dedicated to offering the highest immigration services to our clients. We assist clients through various programs, including those under IMP, LMIA-based work permits, provincial...

  • Real Estate Assistant

    3 weeks ago

    Richmond Hill, Canada PENTACORE DEVELOPMENT LTD. Full time

    We are seeking a highly organized and detail-oriented Real Estate Assistant to join our team as a volunteer (non-paid job) to be trained and learn about the basics of being a real estate assistant. **Benefits**: - We are offering training and experience in the real estate assistant role. Responsibilities (will be trained to do): - Assist with the...

  • Office Clerk

    1 week ago

    Richmond, Canada Securiguard Full time

    Securiguard is currently seeking Full Time and Part Time Office Clerk. If you are ready to make a meaningful impact on the security and well-being of travelers, and be a part of our exceptional team, we encourage you to apply. **What you bring**: - At least 1 year of previous experience in an administrative role. - Excellent attention to detail and...

  • Office Clerk

    1 month ago

    Richmond, Canada Securiguard Full time

    Securiguard is currently seeking Full Time and Part Time Office Clerk. If you are ready to make a meaningful impact on the security and well-being of travelers, and be a part of our exceptional team, we encourage you to apply.As an Office Clerk you will play a vital role in maintaining the security of Vancouver International Airport by overseeing the...

  • Office Clerk

    4 weeks ago

    Richmond, Canada Securiguard Full time

    Securiguard is currently seeking Full Time and Part Time Office Clerk. If you are ready to make a meaningful impact on the security and well-being of travelers, and be a part of our exceptional team, we encourage you to apply.As an Office Clerk you will play a vital role in maintaining the security of Vancouver International Airport by overseeing the...

  • Office Clerk

    1 month ago

    Richmond, Canada Securiguard Part time

    Securiguard is currently seeking Full Time and Part Time Office Clerk. If you are ready to make a meaningful impact on the security and well-being of travelers, and be a part of our exceptional team, we encourage you to apply. As an Office Clerk you will play a vital role in maintaining the security of Vancouver International Airport by overseeing the...

  • Office Clerk

    4 weeks ago

    Richmond, Canada Securiguard Part time

    Securiguard is currently seeking Full Time and Part Time Office Clerk. If you are ready to make a meaningful impact on the security and well-being of travelers, and be a part of our exceptional team, we encourage you to apply. As an Office Clerk you will play a vital role in maintaining the security of Vancouver International Airport by overseeing the...

  • Office Clerk

    1 month ago

    Richmond, Canada Securiguard Full time

    Securiguard is currently seeking Full Time and Part Time Office Clerk. If you are ready to make a meaningful impact on the security and well-being of travelers, and be a part of our exceptional team, we encourage you to apply.As an Office Clerk you will play a vital role in maintaining the security of Vancouver International Airport by overseeing the...

  • Office Clerk

    3 weeks ago

    Richmond, Canada Securiguard Full time

    Securiguard is currently seeking Full Time and Part Time Office Clerk. If you are ready to make a meaningful impact on the security and well-being of travelers, and be a part of our exceptional team, we encourage you to apply.As an Office Clerk you will play a vital role in maintaining the security of Vancouver International Airport by overseeing the...

  • Investor Services Associate

    2 weeks ago

    Richmond Hill, Canada Venterra Realty Full time

    **ROLE**:Investor Services Associate - Private Equity **REPORTS TO**:Vice President of Finance **LOCATION**:Remote / Corporate Office in Richmond Hill (Hybrid) **COMPANY OVERVIEW** Venterra Realty is a well-capitalized, privately held investment and technology company with ~ $5.0+ billion in managed assets and $375+ million in revenues. It owns and...

  • Accounting Clerk

    2 weeks ago

    Richmond, Canada FAIRMONT Full time

    **Company Description** What's in it for you?** - An inclusive, empowering, and positive workplace, where we place people at the heart of everything we do - The only luxury hospitality group to be awarded Great Place to Work® Canada - The opportunity to have fun at work alongside passionate hoteliers - The opportunity to live, work and play across the world...

  • Insurance and Risk Administrator

    4 weeks ago

    Richmond Hill, Canada City of Richmond Hill Full time

    Posting Id- 2514- Department- Office of the City Manager- Division- Legal Services- Rate of Pay- $67,942.00 -$77,206.00 Annual- Job Type- Permanent Full Time- Replacement/New Position- Replacement- Posting Type- Internal and External- Posting Date- 03/13/2024- Application Deadline- 03/27/2024**Position Summary**: Supports the activities of the Risk...

  • Social Media Marketing Intern

    2 days ago

    Richmond Hill, Canada TREALT Full time

    Company Description:TREALT is a dynamic Real Estate team operating under the Realty One Group Flagship Brokerage. Our team is known for its vibrant culture and hard-working ethos, specializing in luxury listings, and investment opportunities. This includes; rental properties for both tenants and landlords, and preconstruction projects. We are passionate...

  • Social Media Marketing Intern

    1 day ago

    Richmond Hill, Canada TREALT Full time

    Company Description: TREALT is a dynamic Real Estate team operating under the Realty One Group Flagship Brokerage. Our team is known for its vibrant culture and hard-working ethos, specializing in luxury listings, and investment opportunities. This includes; rental properties for both tenants and landlords, and preconstruction projects. We are passionate...

  • Accounts Receivable Clerk

    2 weeks ago

    Richmond, Canada Dorset Realty Group Full time

    Dorset Realty Group We know the community because we've been part of it since 1975. We are always looking to evolve and improve while making sure community betterment drives everything we do. Backed by experienced management and staff, Dorset has been handling every facet of Property Management and Real Estate for almost 5 decades. Nearly 7,000 owners...

  • Planning and Development Coordinator

    2 months ago

    Richmond Hill, ON, A0F, CA GALA Developments Full time

    The CompanyWe are a fast-paced, collaborative, and fun team working to transform the way we live. Whether it’s an Instagram post or a display in one of our Sales Presentation Centres, we strive to deliver genuine moments of connection with our audience while driving leads. From our office, we operate like a Startup with the resources of a much larger...