Human Resources Associate

2 weeks ago

Toronto, Ontario, Canada ICES Central Full time

_Data. Discovery. Better Health._

_ ICES is a world-leading health research and analytics institute. With a wealth of data and analytic expertise, we create trusted evidence that has changed health policy and practice and helps ensure better health for all._

_ Ready to discover more with us? Join our outstanding, collaborative team where your skills, knowledge and curiosity are valued and can change the future of health care._
At ICES, we recognize what matters most to our employees.

Some of the great benefits of working at ICES include:

  • Competitive Compensation
  • Comprehensive Benefits Program
  • HOOPP Pension Plan (Defined Pension)
  • Employee Assistance Program and Dialogue Well Being Program
  • Generous vacation, float and caregiver days for all employees
  • Education Fund and Dedicated Education Days
  • Holiday Closure
  • Perkopolis Employee Discount Program

Introduction:

ICES is seeking a Human Resources Associate to join the HR department at ICES Central. Reporting to the Director, Human Resources, the Human Resources Associate is responsible for providing guidance, direction and support to colleagues in human resource operational activities, which supports the organization

Responsibilities of the position include, but may not be limited to:

  • Manage full cycle recruitment of all employees including:
  • Ensures that the authorization to recruit process is followed and that all recruitment documentation is completed;
  • Supports Hiring Managers with hands on involvement in hiring process;
  • Partners with recruitment agencies as required;
  • Creates and maintains accurate and comprehensive employee records;
  • Creates and maintains recruitment resources including recruitment database, forms, and interview question templates;
  • Tracks and reports on recruitment activities for all
  • Manage onboarding/employee orientation process including:
  • Initiation and maintenance of on-boarding e-forms and process
  • Conducts new employee orientation—creates new hire packages, campus tour, security and parking registration, human resources orientation: review of policies and procedures, presents benefits plan and HOOPP coverage, completion of new hire documentation;
  • Conducts training for managers;
  • Facilities ICES orientation for new hires;
  • Tracks legislative trainings (AODA, workplace violence, sexual harassment, );
  • Provides advice, support and guidance to employees and management on various HR related matters;
  • Maintains various HR spreadsheets and database systems;
  • Prepares employment related letters for staff (e.g., contract extensions, promotions, role changes, );
  • Works with management to review salary placement of employees to ensure equity and consistency within bands and departments;
  • Participates in employee initiatives, projects and/or committees;
  • Provides administrative support to the Director of Human Resources and the team with various projects and responsibilities as required;
  • Manages documentation to ensure that records are filed and maintained in a proper manner;
  • Participates in the continuous improvement and development of the HR function and recommends improvements to the organizations HR policies and procedures;
  • Performs other duties as assigned within the scope of the

Knowledge, skills and abilities required:

  • Postsecondary certificate or diploma in Human Resources or related field;
  • A minimum of 3 years of related Human Resources experience;
  • Thorough understanding of HR administrative procedures with a solid foundation in benefits, compensation and job performance management administration;
  • Familiar with current Canadian legislation related to employment;
  • Excellent communication skills and a focus on positive, productive internal and external relationships;
  • Demonstrated ability to be discrete and tactful in handling confidential matters;
  • Strong organizational and analytical skills, sound business judgement and a proactive approach to problem solving;
  • Demonstrated skills in database management and record keeping;
This is full time permanent position located at ICES Central.


ICES is committed to providing accessible employment practices, in compliance with the Accessibility for Ontarians with Disabilities Act, 2005 (AODA).

Applicants are asked to make accommodation requests to ICES, and we will make every effort to ensure that accommodation requests are met throughout the recruitment process.

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