Executive Assistant

1 week ago

Newmarket, Ontario, Canada GINCOR Werx Full time

Gincor Werx is an industry leader manufacturing high-quality vocational vehicles including dump vehicles, snow plows, trailers, van bodies, decks, and other service equipment.

Gincor has been ranked as "One of Canada's Fastest Growing Companies" for seven consecutive years with GROWTH 500.


We are certified as a "Great Place to Work" through GPTW Canada for three consecutive years and recognized as one of Canada's best manufacturing companies to work for.


With ten (10) locations across Ontario, following four decades of success in Central Canada, we offer incredible opportunities for professional advancement and growth.


Job Function Overview


As part of a growing, dynamic manufacturing company we are looking for a professional, experienced, reliable, and task oriented Executive Assistant to support the CEO & President along with other members of the senior management team.

We require someone who is capable of managing work load and prioritizing tasks in a fast-paced corporate environment.

Executive Assistant
Reporting to the President of Gincor, you will provide administrative support and project coordination.

You should be a self-starter, have great problem solving skills, be proactive, are able to meet deadlines, and communicate effectively.

You can work alone in an office space with little supervision, have a positive attitude and get along well with others.


Ultimately, you will support the senior management team as required with the goal of ensuring projects and tasks are managed efficiently so that the teams goals are met.


Responsibilities:

  • Uphold a strict level of confidentiality.
  • Work well in a team environment and can work in groups or autonomously.
  • Respond promptly to managers' queries
  • Maintain an organized filing system of paper and electronic documents
  • Facilitate internal communication (Eg., distribute information and schedule presentations)
  • Prepare internal and external corporate documents
  • Create regular reports and update internal databases
  • Schedule and coordinate meetings and appointments
  • Coordinate daily calendars of senior managers
  • Arrange corporate events as required
  • Other various administrative duties as may be required

Required Qualifications and Skills:

  • Minimum of 510 years of previous experience as an Executive Assistant reporting directly to senior management
  • Is able to maintain discretion and confidentiality and understands the importance of being professional.
  • Strong organizational, project management and with impeccable multitasking abilities
  • Friendly, compassionate, and professional demeanor
  • Great problemsolving skills
  • Excellent organizational skills with an ability to think proactively and prioritize work
  • Work well in a team environment and also alone.
  • Self starter and can complete tasks at hand with little supervision.
  • Solid experience of full MS Office suite, cloud systems with technological savvy to adapt to changing systems
  • Able to converse in English and French, preferred

Key Performance Indicators:

  • Demonstration and support of core values and confidentiality requirements
  • Timeliness and accuracy of work
  • Quality of correspondence, presentations and communications
  • Efficiency and Responsiveness
  • Ability to track and coordinate assigned projects and flag delays
  • Use of technology to improve efficiency

Benefits:

  • Positive, supportive working environment
  • Ability to learn and grow
  • Empowered to make some decisions.
  • Comprehensive Benefits Package including vision care, health care and dental care
  • Flexible schedule
  • Onsite parking
  • Profit sharing
  • RRSP match
If you are looking for a rewarding, challenging and fun career, are results driven, motivated and anxious to become part of a dynamic team then Gincor Group is looking for you

Gincor offers a positive, fast-pace, challenging, innovative, environment with competitive overall compensation and benefits package.

We thank all applicants. Those selected for further consideration will be contacted.

Benefits:

  • Company events
  • Dental care
  • Employee assistance program
  • Extended health care
  • Life insurance
  • Onsite parking
  • Paid time off
  • Profit sharing
  • RRSP match
  • Vision care
  • Wellness program

Schedule:

  • Day shift

Work Location:
In person

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