Program Administrator

2 weeks ago

Montreal, Quebec, Canada McGill University Full time
Please refer to the

job aid for instructions on how to apply.

Position Summary:


Reporting to the Postgraduate Program Manager, and in close collaboration with the Program Directors, the incumbent has responsibility for administration activities related to program promotion, admissions process, and support for residents, clinical sites, and enhanced skills programs.

Additionally, this role has a focus on resident assessment and the One45 system.

Primary Responsibilities:

  • Collaborate with the Program Director, Program Manager and Communications Officer to establish promotional goals for the Family Medicine Post graduate program.
  • With the Communications Officer, develop a communications plan including events, promotional videos and other promotional products.
  • Plans promotional activities and engage other team members to help run these activities.
  • Collect feedback from program users and/or participants. Review results and make recommendations for future years' promotional activities.
  • Keep thorough records to facilitate organizing similar events in the future.
  • Represent McGill and the Department of Family Medicine at recruiting events provincially and nationally.
  • Administer the Family Medicine residency admissions process from end to end.
  • Participate throughout the 4 days of interviews, provide program information, answer questions and problem solve as issues arising.
  • Support the Assistant Program Director responsible for residentassessment to develop initiatives to ensure assessment processes are aligned across the teaching sites and meet accreditation standards

Implement assessment initiatives by:

  • Liaising with pertinent resources in the Faculty.
  • Pulling reports on assessment related data and highlight anomalies or areas of concern for the PD.
  • Ensuring assessment tools are updated as needed.
  • Preparing reports as needed.
  • Oversee the continuous assessment activities of inprogram residents.
  • Provide assessmentrelated advice and respond to inquiries from team members, residents, site administrators, and PGME Site Directors.
  • Assist academic team leads in managing FLEX plans and resident appeals.

This includes helping residents and clinical supervisors to prepare for the appeal hearings, gathering sensitive/confidential information, providing guidance on policy, etc.


  • As the primary contact for the One45 system within the Family Medicine residency program,
  • Provide training and support materials as needed to users including external administrative users and doctors.
  • Identify ongoing Family Medicine specific One45 systems training needs for Site Administrators and advocate for solutions.
  • Communicate with the PGME One45 team to resolve any issues that may arise.
  • Generate reports for Program Directors to review and provide initial analysis.
  • Supervise the Administrative and Student Affairs Coordinators responsible for providing guidance, training, and support to and nonMcGill Ensure they have uptodate information, understand their roles and tools and are able to support their site's residents and Program Site Directors. Contribute to their recruitment, training, mentoring. Address any raised concerns at the first level and escalate them as required.
  • Resolve resident and site director inquiries escalated by the Administrative and Student Affairs Coordinators. Perform research into policies and other program materials and liaise as needed to ensure responses are timely, accurate and complete.
  • Maintain resident database systems and dossiers: Participate in establishing and communicating norms for residencyrelated information and document retention for Academic and Admin users in the Department of Family Medicine to ensure reliability of access and ease of use as per accreditation requirements.
  • Maintain resident training dates: program start and end dates and promotion dates, approved leaves and flex plans according to policy. Provide quality assurance to ensure dates are accurate, documentation supporting leaves is in order and complies with policy.
Report to PGME office for external reporting required for credentialling and licensing.

  • Plan and actively participate in meetings and initiatives of the Education Committee and the Competency Committee. Responsible for scheduling, prepare agendas, minutes, provide substantive updates, information on policies, budget updates, etc., and follow up on action items.
  • Plan and oversee events for residents, such as Tannenbaum Research Day, Graduation, and Orientation.
  • Act as part of the departmental team and assist other Family Medicine programs to meet set deadlines as needed.
Other Qualifying Skills and/or Abilities

  • Proven ability to manage multiple priorities simultaneously, to effectively plan and delegate tasks and work in a group setting.
  • Excellent interpersonal skills.
  • Connaissance du français et de l'anglais. L'Université McGill est une université de langue anglaise où les tâches quotidiennes peuve

  • Program Administrator

    2 weeks ago

    Montreal, Quebec, Canada McGill University Full time

    Please refer to thejob aid for instructions on how to apply.Position Summary:Reporting to the Administrative Officer, administer academic (including but not limited to teacher education) programs and department-based graduate student progression and follow-up (admission to graduation) in consultation with Student Advisors and Program Directors. Perform and...

  • Program Administrator

    2 weeks ago

    Montreal, Quebec, Canada McGill University Full time

    Please refer to thejob aid for instructions on how to apply.Position Summary:Under the direction of the Associate Director for the Dobson Centre For Entrepreneurship (DCE), the Program Administrator provides overall administrative support to a network encompassing entrepreneurship teams across several Canadian and international institutions, graduate...

  • Program Administrator

    2 weeks ago

    Montreal, Quebec, Canada McGill University Full time

    Please refer to thejob aid for instructions on how to apply.Position Summary: Under the direct supervision of the Executive Director of the Clinical Research Unit, the Program Administrator will administer all program related activities for the ALS Center of Excellence at the Montreal Neurological Institute & Hospital. The incumbent will perform and/or...

  • Program Administrator

    2 weeks ago

    Montreal, Quebec, Canada McGill University Full time

    Please refer to thejob aid for instructions on how to apply.Position Summary:The Program Administrator of the Executive MBA McGill-HEC Montreal (EMBA) is key to the delivery of the program and has a primary role in delivering a superior experience and learning environment to participants, to ensure that they can focus on learning and getting the most...

  • Academic Program Administrator

    2 weeks ago

    Montreal, Quebec, Canada McGill University Full time

    Please refer to thejob aid for instructions on how to apply.Position Summary:KEY ROLES:Administer, analyse, supervise, manage or direct the activities related to the University's administrative procedures, policies and processes to support the administration of a faculty/department/unit. Perform and organize activities to support operations of the University...

  • Program Manager

    2 weeks ago

    Montreal, Quebec, Canada McGill University Full time

    Please refer to thejob aid for instructions on how to apply.Position Summary:Administer and oversee activities related to the IHP Program. Initiate and organize activities aligned with the mandate of the IHP Program, such as community engagement, supporting Indigenous health education, administration, financial management, team building, communications,...

  • Assistant, Program

    2 weeks ago

    Montreal, Quebec, Canada Concordia University Full time

    Position Number: / P2412BDepartment:Computer Science and Software EngineeringGrade:PE236-8Campus:Sir George Williams (Downtown)Salary:$ $36.70 per hourUnion/Association/HR Policy:CUSSUPosting deadline:March 15, 2024Recognized as Canada's top university under the age of 50, and one of Montreal's top Employers, Concordia University is the place to be if you...

  • Assistant, Program

    2 weeks ago

    Montreal, Quebec, Canada Concordia University Full time

    Position Number: / P5939Department: Computer Science and Software EngineeringGrade: PE236-8Campus: Sir George Williams (Downtown)Salary: $ $36.70 per hourUnion/Association/HR Policy:CUSSUPosting deadline:May 12, 2023Recognized as Canada's top university under the age of 50, and one of Montreal's top Employers, Concordia University is the place to be if you...

  • Program Assistantinjury Repair and Recovery Program

    2 weeks ago

    Montreal, Quebec, Canada Centre universitaire de santé McGill Full time

    Job DescriptionRESEARCH INSTITUTE OF THE MUHCThe Research Institute of the McGill University Health Centre (RI-MUHC) is a world-renowned biomedical and hospital research centre. Located in Montreal, Quebec, the Institute is the research arm of the McGill University Health Centre (MUHC) affiliated with the Faculty of Medicine at McGill University. The RI-MUHC...

  • Program Coordinator

    2 weeks ago

    Montreal, Quebec, Canada Endo Networks Full time

    Are you passionate about creating unforgettable experiences through marketing initiatives? Endo Networks, an experiential marketing company, is seeking a talented and highly organized Program Coordinator to join our team. If you thrive in a fast-paced environment, have excellent communication skills in both French and English, and possess a strong attention...

  • Program Coordinator

    2 weeks ago

    Montreal, Quebec, Canada 360 Full time

    Are you looking to evolve in a growing tech company? 360.Agency is a group of companies specialized in creating the best web and marketing solutions for its car dealership clients across Canada. Our mission? To revolutionize the way consumers have been buying cars over the last 100 years.The Program Coordinator is responsible for assisting the Program...

  • Program Coordinator

    2 weeks ago

    Montreal, Quebec, Canada Endo Networks Full time

    Are you passionate about creating unforgettable experiences through marketing initiatives? Endo Networks, an experiential marketing company, is seeking a talented and highly organized Program Coordinator to join our team. If you thrive in a fast-paced environment, have excellent communication skills in both French and English, and possess a strong attention...

  • Program Manager Intern

    2 weeks ago

    Montreal, Quebec, Canada IFG International Financial Group Ltd Full time

    Duration: ASAP – with strong potential to extend Our client's goal is to empower individuals to build connections and community across their organizations. Our client is looking for a driven Program Manager Non-Tech Non to join their team , our client's team is a world leading organization in information technologies specifically supporting the Research...

  • Program Manager

    2 weeks ago

    Montreal, Quebec, Canada Laurentian Bank Full time

    Explore New Opportunities with Laurentian Bank!Join us at Laurentian Bank, where we are on a mission to revolutionize the banking industry. Established in Montreal in 1846, Laurentian Bank is dedicated to empowering families, businesses, and communities to thrive. With a team of over 2,800 employees united as One Team, we offer a wide range of financial...

  • Administrative

    4 weeks ago

    Montreal, Quebec, Canada Allied Universal Full time

    To apply to a job in Canada, please click on the following link: Canada Jobs --> We are North America's leading security and facility services provider with approximately 300,000 service personnel. At Allied Universal(R), we pride ourselves on fostering a promote from within culture. There are countless examples of individuals who began their career as...

  • Administrative

    1 month ago

    Montreal, Quebec, Canada Allied Universal Full time

    To apply to a job in Canada, please click on the following link: Canada Jobs --> We are North America's leading security and facility services provider with approximately 300,000 service personnel. At Allied Universal(R), we pride ourselves on fostering a promote from within culture. There are countless examples of individuals who began their career as...

  • Administrative Assistant

    2 weeks ago

    Montreal, Quebec, Canada Concordia University Full time

    Position Number: / P2813ADepartment:MBA ProgramGrade:GR09Campus:Sir George Williams (Downtown)Salary:$ $37.43 per hourUnion/Association/HR Policy:CUSSUPosting deadline:March 27, 2024Recognized as Canada's top university under the age of 50, and one of Montreal's top Employers, Concordia University is the place to be if you are looking to grow, contribute and...

  • Curriculum Administrator

    2 weeks ago

    Montreal, Quebec, Canada McGill University Full time

    Please refer to thejob aid for instructions on how to apply.Position Summary: Reporting to the Program Manager, Undergraduate Medicine Family Medicine, this position is responsible for the delivery of the curriculum within the Undergraduate Medical Education (UGME) program in Family Medicine. They administer, analyze or direct activities for students and...

  • Program Manager

    2 weeks ago

    Montreal, Quebec, Canada CAE Inc Full time

    Program Manager - Senior Manager, Program Management – APAC page is loaded Program Manager - Senior Manager, Program Management – APAC Apply locations Montreal (St. Laurent) time type Full time posted on Posted 2 Days Ago job requisition id Role and Responsibilities Job Description Reporting to the Director, Product Delivery and Customer Services -...

  • Adjointe administrative

    2 weeks ago

    Montreal, Quebec, Canada Stantec Consulting International Ltd. Full time

    Join Our Team as an Administrative Assistant in Marketing and Service Offerings at Stantec in Montreal, QCStantec is a renowned engineering firm with employees worldwide, recognized as one of the best employers globally. In Quebec alone, Stantec comprises a team of 1,600 individuals working across 15 offices, backed by strong local leadership.What You'll...