Program Assistantinjury Repair and Recovery Program

2 weeks ago

Montreal, Quebec, Canada Centre universitaire de santé McGill Full time
Job Description

RESEARCH INSTITUTE OF THE MUHC
The Research Institute of the McGill University Health Centre (RI-MUHC) is a world-renowned biomedical and hospital research centre.

Located in Montreal, Quebec, the Institute is the research arm of the McGill University Health Centre (MUHC) affiliated with the Faculty of Medicine at McGill University.

The RI-MUHC is supported in part by the Fonds de recherche du Québec - Santé (FRQS).

Position summary

Under the general supervision of the Program Manager and in close collaboration with the Program Leader and researchers, the incumbent provides general research grant related administrative support to assigned academic staff.

General Duties

  • Provides administrative assistance to assigned academic and managerial staff of the Program,
  • Assists the Program Leader and Program Manager in their administrative duties,
  • Types from drafts, letters, correspondence, memos, forms, mass mailings,
  • Composes and translates letters and memos,
  • Answers, screens and relays telephone calls, takes messages and responds to general inquiries,
  • Processes incoming and outgoing mail and arranges for courier service,
  • Processes payment of invoices. Prepares and followsup on payment requests, purchase order requests, and invoices,
  • Organizes and maintains an efficient and effective filing system,
  • Ensures the ordering and/or maintenance of all office supplies and equipment,
  • Ensures followup on any repairs of equipment and/or physical space. Requests and liaises for services with housekeeping, security, IT, technical services and telecom, under the direction of the Coordinator and assigned academic staff,
  • Advises the Program Manager of any unusual situations or issues,
  • Performs any other general office duties such as photocopying, scanning, receiving and sending faxes, etc.
  • Assists with the preparation of research presentation materials,
  • Books meeting rooms,
  • Proof reads and formats general grant and account related correspondence,
  • Prepares travel expense forms,
  • Maintains uptodate academic CV?,
  • Online submission of manuscripts,
  • Reference formatting of manuscripts,
  • Modifies formatting for specific journals,
  • Submission of abstracts,
  • Helps with the organization and planning of special events and staff functions,
  • Arranges for physical organization of furniture, rearranges as necessary along with staff moves or changes,
  • Performs other office duties as per the immediate superior's request and/or delegate.
Website of the organization

Education / Experience

  • Secondary V Diploma (SSD) or Diploma of Vocational Studies
  • Secretarial (DVS 1,485 hours) or equivalent,
  • Two (2) years of related experience,
  • French and English spoken and written,
  • Capacity to learn other software such as Reference Manager,
  • Wordprocessing: minimum of 40 words per minute.
Additional information

Status:
Full-time

Pay Scale:
Commensurate with qualifications and experience

Work Shift: 35 hour work week

Work Site:
Montreal General Hospital

Total Rewards:

  • 4 weeks' vacation
  • Paid time off between Christmas and New Year's Day
  • 13 paid statutory holidays
  • 12 paid sick days, including 3 personal days
  • Group insurance plan (including Gender Affirmation benefit)
  • RREGOP government pension plan (defined benefit)
  • Professional development courses
  • Flex work options and much more
THIS IS NOT A HOSPITAL POSITION.
Equal Opportunity Employment Program

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