Administrative Assistant

1 week ago


Oakville, Ontario, Canada PULLMAN Full time

Description:

Objective of this role:
- answering questions responding to requests with vendors, field crew and the office team

  • Maintain AP workflow, analyzing and coordinate with internal and external resources to expedite workflow
  • Coordinate travel arrangementsinternational and national
  • Oversee and achieve organizational goals while upholding best practices

Responsibilities:

  • Provide front desk coverage by greeting guests as they visit, managing incoming/outgoing mail and shipments.
  • Organize and maintain a clean office environment.
  • Provide administrative support to the team, assist with new hire paperwork, payments, and timely submission of AP
  • Assist/ follow up with payroll submission.
  • Maintain database
- vendor list. Order and oversee office supplies and update inventory list.

  • Plan, organize, and schedule lunch in meetings in the office, offsite. Share ideas, organize, and assist with office events.
  • 5+ years of previous administrative experience
  • Strong attention to detail
  • Aptitude for learning new software and systems related to the construction industry
  • Strong proficiency in Microsoft Office Suite and transcribing abilities
  • Excellent written and verbal communication skills, as well as strong interpersonal skills
  • Strong organizational and time management skills
  • Flexible, skilled at multitasking, detail oriented and organized
PULLMAN is proud of a company culture that promotes 24/7 safety and quality.

We offer competitive compensation and benefits including medical and dental insurance, Retirement Savings Plan, paid holidays & vacation, tuition reimbursement, career development and growth opportunities, and a caring work environment.

EOE/M/F/D/V

  • Oakville, Ontario, Canada St. Mildred's-Lightbourn School Full time

    Administrative AssistantFull-Time Permanent PositionWho We AreLocated on 10 beautiful acres in the heart of Olde Oakville, St. Mildred's-Lightbourn School (SMLS) is a premier independent school for girls from JK through to Grade 12. Our mission is to engage each girl in a personalized, real-world learning experience where she explores her unique pathways...


  • Oakville, Ontario, Canada Scan Global Holdings Ltd. Full time

    Company DescriptionScan Global Holdings Ltd. (Previously known as Scan Consulting Group Inc.) is a dynamic network of firms offering specialized advisory services spanning diverse industries, including accounting, consulting, real estate, banking, financial advisory, and a wide range of tailored business solutions. We are committed to delivering exceptional...


  • Oakville, Ontario, Canada Scan Global Holdings Ltd. Full time

    Company DescriptionScan Global Holdings Ltd. (Previously known as Scan Consulting Group Inc.) is a dynamic network of firms offering specialized advisory services spanning diverse industries, including accounting, consulting, real estate, banking, financial advisory, and a wide range of tailored business solutions. We are committed to delivering exceptional...


  • Oakville, Ontario, Canada ServiceMaster of Oakville Full time

    We are a growing organization looking for an Administrative Assistant to join our team.Who We AreWe provide emergency response, restoration and reconstruction to the insurance industry, residential and commercial customers. We offer a wide range of services that remediate conditions caused by fire, flood, wind, mould and other hazards.Position SummaryAs an...


  • Oakville, Ontario, Canada St. Mildred's-Lightbourn School Full time

    Full-Time Permanent Position Who We AreLocated on 10 beautiful acres in the heart of Olde Oakville, St. Mildred's-Lightbourn School (SMLS) is a premier independent school for girls from JK through to Grade 12. Our mission is to engage each girl in a personalized, real-world learning experience where she explores her unique pathways within a nurturing...


  • Oakville, Ontario, Canada Golf Canada Full time

    OPPORTUNITY:Title: Office Administrator/ReceptionistReports to: Manager, Human ResourcesLocation: Golf Canada Head OfficeStatus: Full Time (In Office)Ideal Start Date: July/August 2023OVERVIEW:The Office Administrator/Receptionist will report directly to the Manager, Human Resources. This role is responsible for providing a professional first impression of...


  • Oakville, Ontario, Canada Canadian Mental Health Association Full time

    Job Title: Administrative Assistant - Information DeskJob Type: 1 Year Contract Full Time Hours: Full Time Hours Per weekThe Canadian Mental Health Association (HRB) is a leading provider of adult and youth mental health services in the Region of Halton. We are driven by our cause to provide "- _mental health for all'_ through services targeted for people...


  • Oakville, Ontario, Canada EQ Physio Full time

    Administrative Assistant/ReceptionistEQ Physio is a rehabilitation clinic in North Oakville dedicated to providing its clients with an exceptional level of service. We are currently seeking a new team member to help us with our administrative/receptionist needs.Key Responsibilities Help maintain a high rating of satisfaction with our clients create that...


  • Oakville, Ontario, Canada EQ Physio Full time

    Administrative Assistant/ReceptionistEQ Physio is a rehabilitation clinic in North Oakville dedicated to providing its clients with an exceptional level of service. We are currently seeking a new team member to help us with our administrative/receptionist needs.Key Responsibilities Help maintain a high rating of satisfaction with our clients create that...


  • Oakville, Ontario, Canada AppleOne Full time

    Administrative Assistant Oakville $60,000 Benefits and perks Full-time opportunity with flex hours Room for growth and advancement Competitive pay ratePay increases based on personal and company performanceCentral OakvilleCasual working environment Responsibilities General office administration including basic AR/APSales support – lead generation,...


  • Oakville, Ontario, Canada Thermon Full time

    Who We AreThermon Canada Inc. is a World leader in Process heating systems. We are currently experiencing rapid growth due to global expansion.Thermon has an established record of innovation and excellence. We recognize this is only possible with the hard work and dedication of our employees. We strive to maintain a dynamic and diverse workforce.Through our...


  • Oakville, Ontario, Canada Insight Global Full time

    Insight Global is looking for an Administrative Assistant to join an Insurance & Financial Services company in Oakville, Ontario. The successful individual for this role will have previous experience in the Life Insurance industry. They will have a welcoming and warm personality with strong communication skills to support clients via phone, email, and...


  • Oakville, Ontario, Canada Insight Global Full time

    Insight Global is looking for an Administrative Assistant to join an Insurance & Financial Services company in Oakville, Ontario. The successful individual for this role will have previous experience in the Life Insurance industry. They will have a welcoming and warm personality with strong communic


  • Oakville, Ontario, Canada PCL Construction Full time

    The future you want is within reach.At PCL, we build the places where life happens and find camaraderie in the process. We're a community of builders committed to building better communities. That's why we're always looking ahead, and not just to the next project or what's next in our industry.We're also looking at what's next for you and how we can help you...


  • Oakville, Ontario, Canada KMT The Learning Group Full time

    KMT The Learning Group, a growing private practice clinic in Oakville, specializing in mental health and psychological services is seeking a highly qualified office administrative assistant (part-time). To be successful in this position, the incumbent must have strong administrative and organizational skills, with fast typing and client oriented skills.Job...


  • Oakville, Ontario, Canada Appleby College Full time

    Appleby College currently has a challenging opportunity for an:Administrative & Attendance AssistantFull-timeWELCOME TO APPLEBYOur mission is to educate and enable our students to become leaders of character, major contributors to, and valued representatives of their local, national, and international communities.At Appleby, we inspire our 770 students in...


  • Oakville, Ontario, Canada PCL Construction Full time

    The future you want is within reach.At PCL, we build the places where life happens and find camaraderie in the process. We're a community of builders committed to building better communities. That's why we're always looking ahead, and not just to the next project or what's next in our industry.We're also looking at what's next for you and how we can help you...


  • Oakville, Ontario, Canada Rodan Energy Solutions Full time

    Position: Finance Assistant Company: CPUS Engineering Candidate may choose to work on-site or Hybrid (must reside in or close to Oakville, ON in order to commute to the office) In office 1 day per week is required. A background check is a condition of employment. Job Description: The Finance Assistant/Admin Clerk shall be responsible for...


  • Oakville, Ontario, Canada Randstad Canada Full time

    Do you have strong attention to detail and enjoy data entry? Are you ready to get back to working on-site and enjoy a fast-paced environment?We are currently hiring a Administrative assistant for an exciting permanent position. Schedule - Monday - Friday 8 am - 5 pm MST Advantages Permanent Fulltime opportunity Onsite 8:30 am to 5:00 pm Salary: $37,000...


  • Oakville, Ontario, Canada Btrust International Trading Inc. Full time

    The role:Reporting to the Human Resources Manager, the Receptionist/ Administration Assistant is responsible for providing excellent and friendly customer service support to ensure all internal and external customers receive timely and quality customer care. And provide department administration support.Major Responsibilities: Perform a variety of...