Administrative Assistant

2 weeks ago

Montreal, Quebec, Canada TRIMONT Full time

POSITION:
Administrative Assistant & Social Media Coordinator

EMPLOYMENT TYPE:
Full-time, in-office

LOCATION:
Montreal, QC

POSITION OVERVIEW
TRIMONT is a leading boutique commercial real estate firm in the Greater Montréal Area.

Founded in 2022, TRIMONT has already become a leader in market share in the GMA's industrial market, with over $215 Million in transaction volume already completed in the first half of 2023.


If you are a dynamic, entrepreneurial, and ambitious real estate professional looking to excel in the competitive world of commercial real estate, our firm is seeking a motivated individual to fulfill the role of Associate, Commercial Real Estate Broker to join our esteemed team at our Montreal office.

As one of the leading commercial real estate brokerages in the Greater Montreal Area, TRIMONT offers an exceptional platform for driven individuals to flourish and achieve exceptional results.


RESPONSIBILITIES

Administrative Role:

  • Work closely with a team of brokers to ensure that all marketing and administrative needs are met
  • Respond to basic client and general inquiries and escalate complex queries to the appropriate parties
  • Answering Inbound Calls/Leads & Dispatching: Act as the first point of contact for incoming calls and leads, efficiently managing inquiries and dispatching relevant information to the appropriate departments or personnel.
  • Interfacing with Suppliers: Serve as a liaison between the company and suppliers such as Videotron, facilitating communication, negotiating contracts, and resolving any supplierrelated issues or concerns.
  • Placing Orders: Coordinate the procurement process by placing orders for supplies, ensuring accuracy, timely delivery, and adherence to budgetary constraints.
  • Interfacing with CoStar: Utilize the CoStar platform for property management tasks, including updating property listings, managing leases, and handling tenant inquiries.
  • Interfacing with Google for

Support Issues:

Collaborate with Google support services to address and resolve technical issues or concerns related to the company's digital infrastructure.


  • Interfacing with

Signage Supplier:

Verify proofs and finalize orders with signage supplier, ensuring accuracy and quality standards are met before production and installation.


  • Data Management: Maintain an uptodate property Masterlist, including relevant details such as property specifications, lease agreements, and occupancy status.
  • Coordinate, prepare, edit, proof read all documentation including correspondence, presentations, surveys and reports.
  • Any other reasonable duties and responsibilities assigned

Social Media Responsibilities:

  • Create Social Media Posts: Design and schedule various social media posts to bolster our online presence.
  • Managing the maintenance of marketing distribution tools (Adding and filtering contacts periodically)
  • Maintenance of marketing presentations and marketing collateral materials using the established branding guidelines
  • Manage the distribution of eblasts and direct mail
  • Coordinate direct marketing and other advertising sources, such as: print and online
  • Engage with marketing vendors as required
  • Build Flyers: Design and create marketing flyers for various properties and company events.
  • Build Presentations: Create professional presentations, including pitch decks, market surveys, and leavebehind pitches.
  • Continuous Website Updates: Maintain and update the company website with new properties, and recent transactions.
  • Update Listings: Add new properties on various listing sites (e.g., Spacie, CoStar, Loopnet) and manage updates.
  • Assist the Marketing Manager on daily tasks as required.

QUALIFICATIONS

  • Bilingual (French and English)
  • Postsecondary education
  • Must have strong organizational and time management skills
  • Must be able to adapt and prioritize, meeting deadlines, in a fastpaced environment
  • Must operate with a sense of urgency, quickly responding to stakeholders
  • Must have excellent verbal and written communication skills in both French and English
  • Must have excellent interpersonal and customer service skills
  • Must have a professional yet personable demeanor
  • Must be able to work well independently with an ability to work collaboratively with others
  • Must be detail oriented with strong analytical skills
  • Must be proactive and take initiative
  • Must be able to maintain confidentiality, utilize judgment, and work with mínimal supervision
  • Proficiency with all applicable software packages including but not limited to MS Windows; MS Office (Word, Excel, PowerPoint).
  • Experience managing a client database system is a definite asset
  • Experience with social media
  • Must be able to maintain confidentiality, utilize judgment, and work with mínimal supervision

TO APPLY
-
POSTE : Adjoint administratif et coordonnateur des médias sociaux

**

  • Administrative Assistant

    2 weeks ago

    Montreal, Quebec, Canada EightSix Network Inc Full time

    M Rentals Montreal is a young and dynamic company that is passionate about the real estate market. Our team specializes in both residential and commercial rentals in Montreal and surrounding regions. With hundreds of listings, we work hard to provide the best service to all our clients. In today's competitive rental market, we are here to help you rent or...

  • Administrative Assistant

    4 weeks ago

    Montreal, Quebec, Canada Randstad Canada Full time

    Administrative management holds no secrets for you? Are you bilingual? Do you have administrative or executive assistant experience? Are you quick-witted, professional and autonomous? We have an administrative assistant position for you in Montreal's St-Michel district.This company's mission is first and foremost social: to create an environment conducive to...

  • Administrative Assistant

    2 weeks ago

    Montreal, Quebec, Canada Burgundy Lion Group Full time

    Job Title: Administrative Assistant**Job Overview**:We are seeking a dynamic and versatile bilingual Administrative Assistant to join our team. As a Receptionist/Administrative Assistant, you will be the first point of contact for our clients, visitors, and suppliers. You will be responsible for providing excellent customer service, ensuring smooth office...

  • Administrative Assistant

    2 weeks ago

    Montreal, Quebec, Canada McGill University Full time

    Please refer to thejob aid for instructions on how to apply. Additional Job Description Position Summary:Provide efficient and effective administrative support to the Academic Programs and Government Reporting unit of Enrolment Services (ES). Responsible for upholding the unit's mission and goals, in line with ES's strategic objectives. Support the unit in...

  • Administrative Assistant

    2 weeks ago

    Montreal, Quebec, Canada PREMIUM OUTLETS MONTREAL Full time

    PRIMARY PURPOSE:TThis position serves as the support to the mall management staff by providing office needs as determined and assigned by the General ManagerPRINCIPAL RESPONSIBILITIES: Support the property's financial cycle as relates to Accounts Payable and Accounts Receivable, purchasing, procurement card, petty cash, property budget, CTI, contract...

  • Administrative Assistant

    2 weeks ago

    Montreal, Quebec, Canada Concordia University Full time

    Position Number: / P2813ADepartment:MBA ProgramGrade:GR09Campus:Sir George Williams (Downtown)Salary:$ $37.43 per hourUnion/Association/HR Policy:CUSSUPosting deadline:March 27, 2024Recognized as Canada's top university under the age of 50, and one of Montreal's top Employers, Concordia University is the place to be if you are looking to grow, contribute and...

  • Administrative Assistant

    4 weeks ago

    Montreal, Quebec, Canada Randstad Canada Full time

    Are you bilingual in French and English and comfortable with writing tasks?Would you like to join a renowned Montreal company in the real estate sector?Then here is an Administrative Assistant position in Montreal that will meet your expectations.A real estate manager in Montreal, established for over 65 years, is looking for an Administrative Assistant to...

  • Administrative Assistant

    2 weeks ago

    Montreal, Quebec, Canada Mad Science Group Full time

    Who we are:With franchise locations all around the globe, 2inspire is a house of brands, Mad Science and Imagine Arts Academy. Mad Science is the world's leading science enrichment provider for children ages three through twelve. We deliver unique, hands-on science experiences and toys for children that are as entertaining as they are educational. Every...

  • Administrative Assistant

    2 weeks ago

    Montreal, Quebec, Canada Groupe Forget, Audioprothésistes Full time

    Groupe Forget, Audioprothésistes is the largest hearing correction network in Quebec, now with more than 90 clinics across the province.We are currently looking for a Clinical Administrative Assistant to be part of the team supporting regular clinical staff located in Montreal (Queen Mary), QC.Responsibilities of the Clinical Administrative Assistant:Greet...

  • Administrative Assistant

    2 weeks ago

    Montreal, Quebec, Canada Royal Leasing Full time

    Overview:I am seeking an organized Administrative Assistant to perform general administrative duties 3 days per week.Responsibilities: Preparation of letters, new leases and running monthly preauthorized payments. Handles sensitive information in a confidential manner.Qualifications: Proven experience as an administrative assistant or in a related role...

  • Administrative Assistant

    2 weeks ago

    Montreal, Quebec, Canada Impark Full time

    Description:The Administrative Assistant performs a variety of clerical tasks to support various departments at the corporate office. Depending on the needs of the assigned department, the Administrative Assistant is responsible for greeting and assisting visitors, completing assigned projects, filing and record keeping, and general office correspondence....

  • Administrative Assistant

    2 weeks ago

    Montreal, Quebec, Canada Portage Full time

    Head OfficePortage is seeking to hire an Administrative Assistant to directly support the Vice-President of Operations and Administration. The Administrative Assistant will provide administrative assistance to the Vice-President, will interact with internal and external stakeholders in the advancement of organizational priorities, and will assist as need-be...

  • Administrative Assistant

    4 weeks ago

    Montreal, Quebec, Canada Randstad Canada Full time

    Do you have experience as an Administrative Assistant? Does the fast-paced and dynamic investment environment appeal to you?We are looking to fill a senior administrative assistant position in hybrid mode for our Square Victoria office.This is a replacement for a period of approximately 6 months.Reporting to the Director of Administration and Investment...

  • Administrative Assistant

    2 weeks ago

    Montreal, Quebec, Canada Groupe Forget, Audioprothésistes Full time

    Groupe Forget, Audioprothésistes is the largest hearing correction network in Quebec, now with more than 90 clinics across the province.We are currently looking for a Clinical Administrative Agent to be part of the team supporting regular clinical staff located in Montreal (Saint-Leonard), QC.Responsibilities of the Clinical Administrative Assistant:Greet...

  • Administrative Assistant

    2 weeks ago

    Montreal, Quebec, Canada CIF Properties Full time

    _C.I.F. Properties_ owns and manages over 500 apartments in the Greater Montreal area.We are currently looking for an Administrative Assistant to join our dynamic team The role of the administrative assistant is to provide support to all the departments within our office. The assistant would be handling administrative tasks related to internal management in...

  • Administrative Assistant

    2 weeks ago

    Montreal, Quebec, Canada Randstad Full time

    Have you always considered yourself the type of employee who pays attention to detail, has exemplary focus, and is comfortable communicating orally and in writing? Do you have or would like to work in the field of commercial and industrial real estate management? If so, you MUST apply for this position We are currently looking for an Administrative...

  • Administrative Assistant

    2 weeks ago

    Montreal, Quebec, Canada Randstad Canada Full time

    Have you always considered yourself the type of employee who pays attention to detail, has exemplary focus, and is comfortable communicating orally and in writing?Do you have or would like to work in the field of commercial and industrial real estate management?If so, you MUST apply for this positionWe are currently looking for an Administrative Assistant in...

  • Administrative Assistant

    2 weeks ago

    Montreal, Quebec, Canada Tidan Inc. (Tidan Hospitality & Real Estate Group) Full time

    Workplace:111 Chabanel Street West, Montreal, Quebec H2N 1C8Status:Full-timeRemote work: NoSalary:Starting at 45 000$ per yearReporting to the property manager, the Administrative Assistant - Real Estate is responsible for providing efficient and accurate administrative support in the building's administrative operations. You will work closely with the...

  • Administrative assistant

    4 weeks ago

    Montreal, Quebec, Canada Drake International Inc Full time

    ADMINISTRATIVE ASSISTANT - ADMINISTRATION - ADMINISTRATIVE SUPPORT - DATA ENTRY - INSURANCE COMPANY - DORVALAre you known for your original ideas and your positive energy? Is managing multiple tasks simultaneously while prioritizing them one of your greatest strengths? This post is for you We are looking for an administrative assistant for our client, a...

  • Administrative assistant

    2 weeks ago

    Montreal, Quebec, Canada McGill University Health Centre Full time

    RESEARCH INSTITUTE OF THE MUHCThe Research Institute of the McGill University Health Centre (RI-MUHC) is a world-renowned biomedical and hospital research centre. Located in Montreal, Quebec, the Institute is the research arm of the McGill University Health Centre (MUHC) affiliated with the Faculty of Medicine at McGill University. The RI-MUHC is supported...