Office Administrative Assistant

2 weeks ago


Winnipeg, Manitoba, Canada RJ Immigration Services Ltd. Full time

Education:
Secondary (high) school graduation certificate

  • Experience: 1 year to less than 2 years

Tasks:

  • Arrange and coordinate seminars, conferences, etc.
  • Supervise other workers
  • Record and prepare minutes of meetings, seminars and conferences
  • Determine and establish office procedures and routines
  • Schedule and confirm appointments
  • Answer telephone and relay telephone calls and messages
  • Answer electronic enquiries
  • Order office supplies and maintain inventory
  • Arrange travel, related itineraries and make reservations
  • Greet people and direct them to contacts or service areas
  • Open and distribute regular and electronic incoming mail and other material and coordinate the flow of information
  • Set up and maintain manual and computerized information filing systems
  • Type and proofread correspondence, forms and other documents
  • Plan, develop and implement recruitment strategies
  • Establish and implement policies and procedures
  • Assign, coordinate and review projects and programs
  • Perform data entry
  • Provide customer service
  • Plan, organize, direct, control and evaluate daily operations

Supervision:

  • 510 people

Computer and technology knowledge:

  • Google Docs
  • Desktop publishing software
  • MS Access
  • MS Excel
  • MS Office
  • MS Word
  • MS Windows
  • MS Outlook
  • Social Media

Transportation/travel information:

  • Public transportation is available

Personal suitability:

  • Ability to multitask
  • Accurate
  • Client focus
  • Excellent oral communication
  • Excellent written communication
  • Flexibility
  • Organized
  • Reliability
  • Team player
  • Time management
  • Work Term: Permanent
  • Work Language: English
  • Hours: 30 to 35 hours per week

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