Administrative Assistant

2 weeks ago

Montreal, Quebec, Canada Borden Ladner Gervais LLP Full time
We are BLG: Canada's Law Firm. Our culture is one of vigilance and curiosity, Firm-wide collaboration, unfailing mutual respect and dedication. We pride ourselves on having standout talent and delivering an exceptional client experience.

We are a future-minded Firm delivering high-value advice and known for our unwavering commitment to innovation, diversity and inclusion, community involvement and talent development. Learn more about us at

Description du poste

L'adjoint administratif* devra exécuter des tâches administratives et liées à la gestion des dossiers selon les besoins, comme la copie et le classement de documents (papier et électroniques), l'archivage et la numérisation.

Principales attributions
- Recevoir et traiter les demandes liées à la gestion des dossiers (ouverture de nouveaux dossiers, gestion des dossiers fermés, procédures administratives, etc.).
- Préparer les demandes de chèque et les colis à envoyer par messagerie.
- Préparer les lettres-mandats et les documents courants.
- Appuyer le processus de facturation.
- Soumettre les dépenses.
- Participer aux procédures de connaissance du client et de vérification des conflits.
- Communiquer avec les avocats, les commis juridiques et les adjoints à la pratique relativement à la gestion des dossiers.
- Numériser et sauvegarder des éléments dans iManage, le système de gestion documentaire du cabinet.
- Coordonner les travaux de photocopie ou de numérisation à gros volume.
- Fournir du soutien administratif à ses collègues en cas de besoin.

Principales exigences
- Diplôme d'études collégiales; formation d'adjoint juridique ou de parajuriste, un atout
- Excellentes aptitudes en communication orale et écrite de même qu'en relations interpersonnelles
- Bilingue
- Capacité à faire preuve d'initiative, à travailler sous pression et à respecter des échéanciers serrés
- Solide sens de l'organisation et souci du détail
- Capacité à bien travailler en équipe, à gérer plusieurs priorités et à effectuer de multiples tâches à la fois dans un milieu de travail dynamique
- De 2 à 3 années d'expérience de travail dans le milieu des services professionnels ou dans un cabinet juridique, un atout
- Maîtrise des logiciels de la suite Office (notamment Word, Excel et PowerPoint); connaissance de iManage, un atout

Pourquoi choisir BLG

L'expérience BLG, c'est plus que de côtoyer des professionnels de premier plan qui vous aideront à vous épanouir dans votre champ d'expertise. Le cabinet ayant à cœur le bien-être de ses employés, il leur offre notamment ce qui suit:

- Journées personnelles
- Vacances et congés de maladie
- Heures supplémentaires payées
- Programme d'avantages sociaux souples (soins médicaux et dentaires)
- Programme de remboursement des droits de scolarité
- Prime de recommandation de 5 000 $
- Programme de remboursement de frais liés au mieux-être
- Programme d'assurance-invalidité de courte et longue durée
- Accès illimité à la plateforme de télémédecine Dialogue
- Accès illimité à la clinique de physiothérapie virtuelle Phzio
- REER collectif (avec contributions de BLG)

Purpose of the Role

The Administrative Assistant will be expected to perform administrative and file management tasks. This includes copying, filing - both paper and electronic, archive management, scanning and completing general administrative duties as required.

Key Responsibilities
- Receive and process file management requests (Open new file folders, handle closed files, housekeeping procedures)
- Prepare cheque requests and courier packages
- Prepare engagement letters and routine documents
- Assist in billing process
- Submit expenses
- Assist with Know Your Client and conflict checking procedures
- Communicate and liaise with Lawyers, Law Clerks and Practice Assistants on file management issues
- Scan and save work to the document management system (iManage)
- Coordinate large print, scan or copy jobs
- Provide overflow support for administrative tasks

Key Competencies
- College education; Legal Assistant Program or Paralegal certification preferred
- Strong written and verbal communication skills with excellent interpersonal skills
- Self-starter with ability to take initiative, work under pressure and meet strict deadlines
- Highly organized and detail oriented
- Ability to work well within a team, manage multiple priorities and multi-task in a fast paced environment
- 2 to 3 years office experience in a professional services or law firm environment considered an asset
- Strong knowledge of Microsoft Office suite software (e.g. Word, Excel, PowerPoint), iManage experience an asset

Why work for BLG

The BLG experience is more than just working for top professionals who will help you excel in your field of expertise. We care about the well-being of our employees and that is why we offer:

- Personal days
- Paid vacation and sick days
- Paid overtime
- Fl

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