Executive Assistant

1 week ago

Toronto, Ontario, Canada Loblaw Digital Full time
At Loblaw Digital, we know that our customers expect the best from us. Whether that means building the best, most innovative online shopping experiences, or designing an app that will impact the lives of people across the country, we're up for the challenge. Loblaw Digital is the team responsible for building and operating the online businesses of Canada's largest and most successful retailer. Based in downtown Toronto, we are an entrepreneurial, fast-paced, and collaborative team working towards transforming the way Canadians shop by creating leading eCommerce experiences in the online grocery shopping, beauty, pharmacy, loyalty, and apparel spaces, and we're only just getting started To achieve these goals, we are looking for talented and passionate individuals who want to collaborate and solve challenging problems and make significant and lasting impact on Canadians. We are looking for a motivated, high energy Executive Assistant to support our growing team. The successful candidate will take on responsibility for professional support for the Senior Vice President, Loblaw Digital, Vice President of Technology and Vice President of Product Management. You will thrive in a fast paced, environment while taking charge of all scheduling, communication and administration. Your job description starts here, but it ends where you're willing to take it:**Please note, this role is Hybrid - 3 days in office and 2 days remote**

What You'll Do

Provide full administrative support to the senior executives as required Manage daily calendar including scheduling of meetings, appointments and booking all travel arrangements (local, National and international when applicable) Tracks/follows through requests / paperwork (eg. preparation and submission of expense reports), and correspondence/emails Tracks, follows through requests, manages paperwork (for example: preparation and submission of expense reports), and handles correspondence/emails Organize, plan and coordinate various meetings, seminars and conferences to ensure all required materials and catering requirements are provided Follow up and act as a liaison with various individuals both internally and externally, at all levels of the organization Use professional judgment to screen, prioritize and determine actions for incoming calls and inquiries Liaise with senior executives and executive assistants throughout the Company in a professional and confidential manner Support the team by being the lead contact for inquiries and assuming responsibility for various projects, team initiatives and serving on committees as required Supports in organizing team events, meetings, trainings

Does This Sound Like You?

3+ years' experience in an administrative role Previous experience working in a large corporate environment preferred Proficient in MS Applications (Word, Excel, PowerPoint, Outlook) Excellent interpersonal and communication skills (written and verbal) Self-motivated, able to work under minimal supervision Possesses strong judgement and problem-solving skills High level of professionalism and ability to deal effectively with all levels within the organization as well as external contacts Demonstrated ability to work in a fast-paced environment and manage multiple priorities How you'll succeed At Loblaw Digital, we seek great people to continually strengthen our culture. We believe great people model our values, are authentic, build trust and make connections. We're able to keep innovating because our colleagues are passionate about their work and excited about the future of eCommerce. You will get to work with some of the best digital minds and will have the support of world class technologies to craft products our customers will loveIf you are unsure whether your experience matches every requirement above, we encourage you to apply anyway. We are looking for varied perspectives which include diverse experiences that we can add to our team.We have a long-standing focus on diversity, equity and inclusion because we know it will make our company a better place to work and shop. We are committed to creating accessible environments for our colleagues, candidates and customers. Requests for accommodation due to a disability (which may be visible or invisible, temporary or permanent) can be made at any stage of application and employment. We encourage candidates to make their accommodation needs known so that we can provide equitable opportunities.

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