Executive Assistant

1 week ago

Toronto, Ontario, Canada TripArc Full time

Founded in 2017, TripArc is a $750 million privately held company powers the top Travel Agencies and Tour Operators in North America.

Our expansive and growing network empowers seamless access to a comprehensive range of travel options and services globally with over $750 million transactions annually - all at the industry's best rates.


As an industry leader in technology, purchasing, finance, HR and marketing, we know how to deliver solutions to travel professionals in the most effective way possible.

With deep experience in partnering with two leading brands in the luxury travel space - Kensington Tours and Travel Edge - TripArc has real insight into the needs of tour operators and travel agencies today.


TripArc's goals are simple. To make our network of over 1400 travel entities more profitable, efficient and help them create truly unique travel for their clients.

Are you a bright, eager and organized individual, with administrative experience? Are you looking for an opportunity to support a dynamic and growing organization?

Key responsibilities include travel planning plus yacht/jet scheduling, 3-4 company international events with attendees.

Successful applicant will have positive outgoing personality, problem solving, multi-tasking, and unflappable calm. Genuine helper and eager to pitch in. Positive and informal working environment. Interaction with group company presidents and senior executives. Supportive and diverse team.

Key Accountabilities

  • Provide direct administrative and office management support to the President and other senior executives.
  • Project management adhoc special assignment as well as recurring events.
  • Maintain work schedules and calendars of executive.
  • Weekly Management Meeting; Coordinate attendance at weekly meetings, arrange catering.
  • Prepare travel schedules, book travel arrangements, and make reservations for senior management and executive staff.
  • Coordinate logistics of executive team programs including meetings, seminars, workshops, special projects, and events.
  • Review all documents, reports, and correspondence prepared for executive signatures for format, content, grammar, spelling and make edits as necessary.
  • Prepare draft reports, background documentation, and research.
  • Coordinate office activities.
  • Troubleshoot and/or escalate office administration issues.
  • Receive incoming mail.
  • Review, evaluate, and distribute priority correspondence for executive team.
  • Facilitate communication from department managers, business unit leaders, and project managers.
  • Complete expense reports, pay invoices, and other related duties.
  • Prepare and review presentations.
  • Present a positive and professional image of the executive office to all visitors, suppliers, inquiries, and other persons.
  • Assist with monthly Town Hall; Oversee delivery of monthly 'town hall' meetings to all employees across all 5 companies, including assisting with agendas and presentation materials when appropriate, catered lunch at HQ, video feed to other offices.
  • Rewards planning (company team on jet, yacht, special trips).
  • Other duties shall be assigned as required.

Qualifications

  • Minimum 8 years of experience working as an Executive Assistant for a Clevel executive.
  • Minimum 2 years of experience in Project Management.
  • Experience with philanthropic initiatives.
  • Must be able to work in office fulltime.
  • Must be highly organized and able to prioritize tasks in a fastpaced environment.
  • Exceptional attention to detail.
  • MUST have advanced proficiency in Microsoft Office Suite, specifically Outlook, Excel and PowerPoint.
  • Ability to create professional, clean and succinct presentations.
  • Must possess the ability to learn quickly, think on their feet and participate in problem solving.
  • Must be reliable and a teamplayer willing to take on additional responsibilities as needed.
  • Demonstrated Project Management experience an asset.
  • Excellent verbal and written communication skills; ability to listen, simplify, and disseminate information across audiences.
  • Ability to interact, communicate and when necessary persuade, in a polished and professional manner with senior executive management, internal and external stakeholders.
  • Savvy with several social media platforms.
  • Ability to anticipate needs and work independently with mínimal supervision.
  • Strong initiative, work ethic and a positive attitude.
  • Resourceful and flexible.
  • Ability to be discreet and maintain confidentiality.
  • Exhibits professionalism and composure in stressful situations and in meeting short deadlines.
  • Ability to build relationships, inspire and educate.

  • Executive Assistant

    1 week ago

    Toronto, Ontario, Canada Options Consulting Solutions Full time

    EXECUTIVE ASSISTANTFULL-TIME/ 12-WEEK CONTRACTTORONTOHave you reached the ceiling in your current EA role?Do you have experience with Microsoft Office?Have you been lauded as a highly detail-oriented and dedicated Executive Assistant?The CompanyOur client is a leader in the insurance industry and is looking to add a new Executive Assistant to their team. Are...

  • Executive Assistant

    1 week ago

    Toronto, Ontario, Canada Options Consulting Solutions Full time

    EXECUTIVE ASSISTANTFULL-TIME/ 12-WEEK CONTRACTTORONTOHave you reached the ceiling in your current EA role?Do you have experience with Microsoft Office?Have you been lauded as a highly detail-oriented and dedicated Executive Assistant?The CompanyOur client is a leader in the insurance industry and is looking to add a new Executive Assistant to their team. Are...

  • Executive Assistant

    1 week ago

    Toronto, Ontario, Canada Softchoice Full time

    We are a software-focused IT solutions and services provider that equips organizations to be agile and innovative, and for their people to be engaged, connected, and creative at work. That means moving them to the cloud, helping them build the workplace of tomorrow, and enabling them to make smarter decisions about their technology. By doing these things we...

  • Executive Assistant

    1 week ago

    Toronto, Ontario, Canada CEI Fleet Collision and Safety Full time

    We are re-defining the fleet management industry to be people first, then business – delivering on our promise of a superior client experience. We are looking for a proven and experienced Executive Assistant (EA) with a passion for supporting a c-suite executive. This EA will serve as a strategic and tactical partner supporting an Executive Vice President...

  • Executive Assistant

    1 week ago

    Toronto, Ontario, Canada Mttalentgroup Full time

    Job Title: Executive Assistant Work Model: Hybrid (1-2 days in office, downtown Toronto) Client Overview: We are hiring on behalf of our esteemed client who is seeking a Rockstar Executive Assistant to partner with one of their top Executives. Job Description: As an Executive Assistant, you will play a crucial role in supporting executive functions...

  • Executive Assistant

    1 week ago

    Toronto, Ontario, Canada EightSix Network Inc Full time

    Have you reached the ceiling in your current EA role? Do you have experience with Microsoft Office? Have you been lauded as a highly detail-oriented and dedicated Executive Assistant? The Company Our client is a leader in the insurance industry and is looking to add a new Executive Assistant to their team. Are you a highly organized, dedicated and...

  • Executive Assistant

    1 week ago

    Toronto, Ontario, Canada York University Full time

    Purpose:York University's department of Athletics and Recreation is on a mission to transform the people we engage by leading the creation of a proud engaged campus. Dedicating ourselves to excellence. Investing in leaders and championing physical activity, sport and wellness. One Lion At A Time. Working within a fast paced, changing environment the...

  • Executive Assistant

    1 week ago

    Toronto, Ontario, Canada Equinix Full time

    Who are we?Equinix is the world's digital infrastructure company, operating over 250 data centers across the globe. Digital leaders harness Equinix's trusted platform to bring together and interconnect foundational infrastructure at software speed. Equinix enables organizations to access all the right places, partners and possibilities to scale with agility,...

  • Executive Assistant

    1 week ago

    Toronto, Ontario, Canada Equinix Full time

    Who are we? Equinix is the world's digital infrastructure company, operatingover 250 data centers across the globe.Digital leaders harness Equinix's trusted platform to bring together and interconnect foundational infrastructure at software speed. Equinix enables organizations to access all the right places, partners and possibilities to scale with...

  • Executive Assistant

    3 weeks ago

    Toronto, Ontario, Canada Equinix Full time

    Who are we?Equinix is the world's digital infrastructure company, operating over 250 data centers across the globe. Digital leaders harness Equinix's trusted platform to bring together and interconnect foundational infrastructure at software speed. Equinix enables organizations to access all the right places, partners and possibilities to scale with agility,...

  • Executive Assistant

    1 week ago

    Toronto, Ontario, Canada EightSix Network Inc Full time

    Contract Period: 05/21/2024 to 10/31/2024Hours: Monday- Friday (9AM to 5 PM) Responsible for providing administrative support to executive-level individuals. Responsibilities include assisting assigned executive in the management of schedules, handling calls from both internal and external sources, typing correspondence including letters, memos, forms,...

  • Executive Assistant

    1 week ago

    Toronto, Ontario, Canada CB Canada Full time

    Ref ID: Classification: Executive AssistantCompensation: $25.00 to $32.00 hourlyThis Executive Assistant position at a growing, dynamic firm in the Healthcare/NHS industry is for professional, highly-skilled candidates. You might be right for this Executive Assistant role, if you feel you can maintain various administrative duties for executive management....

  • Executive Assistant

    1 week ago

    Toronto, Ontario, Canada The Ontario Secondary School Teachers' Federation District 12 Toronto Full time

    ONTARIO SECONDARY SCHOOL TEACHERS' FEDERATION TORONTO1482 Bathurst Street, Suite 300, York, Ontario M5P 3H1Job Posting for the position of Executive AssistantOVERALL EXPECTATIONSThe OSSTF Toronto office is a professional environment serving members of three Bargaining Units - Occasional Teachers (supply teachers), Professional Support Staff Personnel and...

  • Executive Assistant

    1 week ago

    Toronto, Ontario, Canada Family Day Care Services Full time

    Executive AssistantWork with us at Family Day. Put your training, experience, and passion for quality Child Care and Early Learning to work at Family Day.Position Available: Executive Assistant, Permanent Full TimeLocation: 155 Gordon Baker Road, Suite 400, Toronto, Ontario, M2H 3N5Hybrid with a minimum of two days a week in officeStart Date:...

  • Executive Assistant

    1 week ago

    Toronto, Ontario, Canada Leon's Furniture Full time

    LFL Group is Currently Hiring an Executive Assistant This demanding role requires a dynamic, experienced, detail-oriented individual with a high energy level and a positive attitude. This is a fully in-office (non-remote) role based out of our Corporate Home Office at 401 & Black Creek Drive. Providing executive-level support while building and sustaining...

  • Executive Assistant

    1 week ago

    Toronto, Ontario, Canada Element Fleet Management Full time

    Get started on an exciting career at ElementElement employees make a difference in the lives of others every day. We are re-defining the fleet management industry to be people first, then business – delivering on our promise of a superior client experience. This takes hard work and innovation, and we need more like-minded people on our team.What We NeedWe...

  • Executive Assistant

    2 weeks ago

    Toronto, Ontario, Canada CEI Fleet Collision and Safety Full time

    Get started on an exciting career at Element Element employees make a difference in the lives of others every day. We are re-defining the fleet management industry to be people first, then business – delivering on our promise of a superior client experience. This takes hard work and innovation, and we need more like-minded people on our team. What We...

  • Executive Assistant

    1 week ago

    Toronto, Ontario, Canada Legislative Assembly Full time

    Do you thrive in a challenging role in a fast-paced environment? Do you wish to contribute to our compelling mission of advancing Ontarians' privacy and information rights?If so, consider this exceptional, full-time opportunity with the Information and Privacy Commissioner of Ontario (IPC).The Executive Assistant reports to the Assistant Commissioner,...

  • Executive Assistant

    1 week ago

    Toronto, Ontario, Canada Ontario Health Full time

    At Ontario Health, we are committed to developing a strong organizational culture that connects and inspires all team members across the province. Our vision is that together, we will be a leader in health and wellness for all. Our mission is to connect the health system to drive improved and equitable health outcomes, experiences and value.How we work...

  • Executive Assistant

    1 week ago

    Toronto, Ontario, Canada 123Dentist Full time

    123Dentist is Canada's oldest and largest dentist-owned network of dental practices with more than 425 locations nationwide and more than 5,000 employees and growing. We provide Canadian dentists anddental practices with an array of non-clinical support and resources, including accounting, HR, marketing, as well as supply & equipment procurement. By...