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Executive Assistant
1 week ago
Apply By: Wednesday, June 5, :59 pm EDT
Physician and Provider Services Division
City:
Kingston, Toronto
Language of Position(s):
Job Term:
1 Temporary - up to 6 months (with possible extension)
Are you a highly skilled and organized professional with outstanding political acuity and expertise in building stakeholder relationships? Are you adept at coordinating information flow and utilizing your innovative problem-solving skills to facilitate issues and communication management within an executive office setting? If so, then this opportunity with the Primary Health Care Branch, to provide financial, administrative, and executive support to the Director and branch managers may be the position for you.
NOTE:• The position may be located at any of the locations listed in this job ad. The work location will be determined based on the location of the successful candidate. OPS Commitment to Diversity, Inclusion, Accessibility, and Anti-Racism: We are committed to build a workforce that reflects the communities we serve and to promote a diverse, anti-racist, inclusive, accessible, merit-based, respectful and equitable workplace. We invite all interested individuals to apply and encourage applications from people with disabilities, Indigenous, Black, and racialized individuals, as well as people from a diversity of ethnic and cultural origins, sexual orientations, gender identities and expressions. Visit theOPS Anti-Racism Policy and theOPS Diversity and Inclusion Blueprint pages to learn more about the OPS commitment to advance racial equity, accessibility, diversity, and inclusion in the public service. We offer employment accommodation across the recruitment process and all aspects of employment consistent with the requirements of Ontario'sHuman Rights Code . Refer to the "How to apply" section if you require a disability-related accommodation. What can I expect to do in this role? As an Executive Assistant, you will:
• manage the flow of information and documents in the office of the Director
• coordinate responses and actions required on behalf of the Director through ongoing liaison with senior managers and staff
• coordinate meetings and conferences, and manage the Director's calendar of appointments
• coordinate and/or prepare briefings, correspondence, Cabinet submissions, and project reports
• manage the issues management and resolution tracking system How do I qualify? Administrative Knowledge and Skills You have:
• demonstrated experience in providing senior level executive support and services
• the ability to acquire knowledge of strategic and operational planning, resource allocation and program development processes and practices
• demonstrated experience in managing budgets, forecasting and monthly reporting, and in reviewing, monitoring and tracking of expenditures
• demonstrated skills in effective issues resolution and in providing strategic advice, expertise and interpretation of policies to senior executives
• the ability to interpret human resources policies/guidelines and legislation such as the Freedom of Information and Protection of Privacy Act Communication and Interpersonal Skills You demonstrate:
• interpersonal and oral communication skills to maintain effective relationships at various levels
• written communication skills to develop reports, submissions and plans Planning and Organizational Skills
• you have planning and organizational skills to coordinate and prioritize work to meet deadlines Computer Skills
• you have proficiency in the use of standard desktop computer tools, applications and software, including database systems and the Internet Additional Information:
Address:
- 1 English Temporary, duration up to 6 months, 56 Wellesley St, Toronto, Toronto Region or 49 Place D'Armes, Kingston, East Region
Association of Management, Administrative and Professional Crown Employees of Ontario
- Customize your cover letter and resume to the qualifications listed on the job ad.Using concrete examples, you must show how you demonstrated the requirements forthis job. We rely on the information you provide to us.
- OPS employees are required to quote their WIN EMPLOYEE ID number when applying.
- If you require a disability related accommodation in order to participate in therecruitment process, please ContactUs to provide your contact information. Recruitment services team willcontact you within 48 hours.
Remember: The deadline to apply is Wednesday, June 5, :59 pm EDT . Late applications will not be accepted.
We thank you for your interest. Only those selected for further screening or an interview will be contacted.All Ontario Public Service external job advertisements are posted in English and French. To confirm the language requirements of a job, check the "language of position" information at the top of each job ad. For all positions, candidates will be assessed in English, the business language of the Ontario Public Service. For English/French designated bilingual positions, candidates will also be assessed through French-language proficiency testing.
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