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Administrative Assistant
2 weeks ago
Business Function:
Human Resources
Primary City:
Ottawa
Other Location(s):
Province:
Ontario
Employment Type:
Full-Time
Employment Status:
Permanent
Language Requirement:
Bilingual Imperative (BBCC)
Employee Class and Level:
CPXMA01
Number of Vacancies 1
Job Closing Date (MM/DD/YYYY): 04/20/2023
The Administrative Assistant take leadership of all vital office functions, including the coordination of priority actions, correspondence control, inter-departmental liaison and the provision of advice, communication, intelligence, analysis and interpretations.
Responsibilities:
Below are the main job requirements and responsibilities for the Administrative Assistant.
- Coordinates all priority actions; on timesensitive information, situations or conditions which could cause embarrassment or exposure to the Corporation if not dealt with promptly, discretely and tactfully and ensures prompt, effective followups.
- Coordinates the receipt of Board of Directors submissions and responses to decisions of Management Committees and requests for additional information in Head Office and Divisions as required.
- Composes documents and presentations including briefing material for Management Committees.
- Safeguards all confidential, sensitive and personal information.
- Controls the flow of correspondence in and out of the office by promoting prompt responses with minimum resource utilization.
Job Responsibilities (continued):
- Acts as the representative, as delegated, to committees and other forums both in Head Office and the field.
- Gathers and provides intelligence to the community in Head Office and the field based on a careful analysis and evolution of possible ramifications and impacts.
- Undertakes special projects as requested by utilizing Head Office/Field resources. Provides analysis and recommendations, as appropriate.
- Indirectly supervises other secretaries in the function by providing guidance, standards, ensuring consistency in procedures.
- Performs other duties such as arranging for travel and accommodation, requisitioning cheques, prepares travel claims, prepares budgets, includes monthly and year end variances analysis, LAVIS reports, requisitioning materials, supplies and equipment, requests repairs and services for office equipment.
Qualifications:
Education
- Completion of secondary school according to provincial standards or equivalent (GED) is required.
- Completion of postsecondary (College/University) courses may be required.
- One to three years of experience in a secretarial/administrative assistant role experience in this role at the executive level will be considered a strong asset.
- Proficient computer skills and competent with Microsoft Office programs.
- Strong organizational, prioritization and timemanagement skills.
- Good interpersonal skills.
- Strong oral and written communication skills.
Other Information:
Safety Sensitive Positions
This position may be considered a Safety Sensitive position.
Employment Equity
Disability is defined as a persistent or episodic physical, sensory, or mental health condition and/or functional limitation.
Disability includes both visible and hidden conditions and/or limitations that may impact vision, hearing, mobility, flexibility, dexterity, pain, learning, developmental, mental/psychological, and memory.
Conflict of Interest
The Conflict of Interest Policy prohibits employees from hiring, supervising or reporting to, directly or indirectly via the reporting hierarchy, their immediate family or close personal relations.
Should you feel that you may be in an actual or potential Conflict of Interest in regard to this job opportunity, you must communicate with the designated Human Resources representative.
Accommodation
Canada Post is committed to providing an inclusive and barrier-free work environment, starting with the hiring process.
If you are contacted by Canada Post regarding a job opportunity, please advise if you have any restrictions that need to be accommodated.
All information received in relation to accommodation will be kept confidential.Important Message
Our Leadership Behaviours
Decision Making - A champion of the organization who takes calculated risks and makes prudent, common sense decisions about current issues, future opportunities and resource requirements in a timely, well thought out manner that aligns with the corporation's best interests.
Accountability - An individual who strives for performance excellence and who holds themselves and direct reports accountable for decisions and actions and for learning from mistakes when intended results are not achieved.
Business Orientation - A proactive individual who understands the competitive nature of the business, and is committed to sustaining the business through excellent customer service and new business opportunities.
Execution - A focused and self-motivated individua
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