Medical Office Administrator

2 weeks ago

Halifax, Nova Scotia, Canada PRAXES Full time

PRAXES Medical Group, headquartered in Halifax, Nova Scotia, is a global provider of 24/7 medical support to workers in some of the most challenging environments on the planet.

We have been an innovator in delivering primary and emergency care services to the marine, mining, oil and gas, and exploration industries for 25 years.

In partnership with NSHealth, PRAXES also operates the

Mentor Health Clinic:

a demonstration clinic for the "health home" model of primary care, which involves a well-supported multi-disciplinary team with the patient as the center point.

Relationships are a key element of the health home, and every role has a vital and valued part to play in the success of the team.

We believe that every activity that touches or supports a patient is important and should be a positive experience for both the patient and the provider.

Mentor Health Clinic is separate from but contracted to NSHealth. It is publicly funded - there are no patient fees. _Mentor_ means 'experienced trusted advisor.' The broad-based interprofessional and layperson clinic will 1. mentor one another 2. mentor patients 3. patients will mentor us.

The Medical Office Administrator provides the connection between the clinic and the patients. It is important that Mentor Clinic provides a warm, welcoming, empathetic and non-judgmental environment for all patients.

Expectations:

Task Management

  • Manage telephone answering and message functions, using RingCentral telephony system.
  • Answer all incoming phone calls to the clinic, ideally in real time. Answer phone messages within 30 minutes.
  • Greet and register all patients as they arrive at the clinic.
  • Assist patients with schedule appointments for external medical imaging and scheduled lab tests, as required.
  • Conduct patient traffic control and act as an information desk for patients.
  • Book followup appointments for patients as per provider instruction
  • Ensure that patients complete surveys and collate survey data.
  • Manage the daily courier of samples to the lab.
  • Generate monthly reports for Nova Scotia Health.
  • Assist with Billing and/or Shadow Billing as required.

Patient Files

  • Create and maintain confidential medical files and records in the EMR.
  • Verify all patient demographic information with the patient, including HCN.
  • Collect out of province information as required.
  • Assist with onboarding of New Patients.
  • Review mailed or faxed reports and add them into the patient chart in the EMR.
  • Monitor messaging through the EMR and through Teams.

Clinic Inventory Management

  • Assist with maintenance of current inventories of equipment, supplies and medications.
  • Arrange for equipment service or calibration as required.
  • Maintain clinic records such as fridge temperature, logs, etc.
  • Sterilization of medical instruments.

Skills and Qualifications:

Must have:

  • Medical Office Admin training course
  • Medical Office Admin experience with Telus Med-Access EMR
  • The ability to maintain employee confidentiality during interactions with staff.
  • Strong organization skills; very task oriented
  • Solid computer skills with working knowledge of Microsoft Office
-
_Action Oriented__ - _Takes on assigned tasks with enthusiasm and completes them in a timely manner. Proactively identifies tasks that need to be done and does them. Is able to act on tasks with mínimal supervision.
-
_Detailed and Organized_
  • Keeps track of tasks and other activities that need to be done, with timelines for completion. Knows how to get things done both through formal channels and the informal network.

-
_Team Player_
  • Works closely with other Medical Admins to divide up the work tasks, and makes sure the workload is balanced. Proactively asks other team members if they need help.
-
_Professional Work Presence_
  • Displays professionalism in all aspects of work, including appearance, interactions, and quality of output.

-
_Problem Solver_
  • Quickly finds common ground and solves problems for the good of all.
-
_Patient, Caring, & Kind_
  • Provides a welcoming, approachable, nonjudgmental environment for all patients. Possesses situational awareness and responds to needs of patients and colleagues as issues arise.

Our Values:

-
People - At PRAXES, People are our greatest asset. We value passion, drive, and commitment. In return we provide opportunities for personal and professional growth and development. We encourage self-care, balance, and making time for personal health and wellness, for both ourselves and the people we work alongside.
-
Agility - At PRAXES, we thrive on Agility; the confidence to adapt to change, as well as the safety to learn from trying, failing, pivoting, and trying again. Innovation requires expertise, risk, and safe supportive workplaces.
-
Caring - At PRAXES, we define Caring as empathy, compassion, and kindness, with each other and for the people we serve. Each of our clients is unique,

  • Office Administrator

    2 weeks ago

    Halifax, Nova Scotia, Canada Harding Medical Full time

    Position: Office AdministratorThe Harding commitment is to help one client at a time, delivering independence to our customers through providing innovative and custom healthcare solutions. We are just as committed to our team, with a learning culture and work environment that empowers you to continually grow and develop in your career. The meaningful work we...

  • Casual Medical Office Administrator

    2 weeks ago

    Halifax, Nova Scotia, Canada The Family Focus Medical Clinics (Walk-in & Family Practice) Full time

    Opportunity in the following Clinic:- CASUAL MOAs NEEDED for various Family Focus Walk-in/Family Practice Clinics in HRM (able to help between clinics preferred):Weekday Shifts: 8am-5pm or 4:30pm-9pmWeekend Shifts: 8am-1pm/10am-5pm Your hours will be based on your availability and your willingness to travel to various clinicsLooking for reliable and...

  • Medical Office Receptionists

    2 weeks ago

    Halifax, Nova Scotia, Canada Ravines Medical Group Full time

    Ravines Medical Group his looking for full-time and part-time Medical Office Receptionists at our Halifax area Medical Centre's who are inspired by contributing to health and wellness of each patient and the community. Shifts are Monday to Friday day shifts.Experience with Electronic Management Records - Telus Health/Med Access considered an asset.Please...

  • Medical Office Receptionists

    2 weeks ago

    Halifax, Nova Scotia, Canada Ravines Medical Group Full time

    Ravines Medical Group has an immediate openings for full-time and part-time Medical Office Receptionists at our Bedford, Elmsdale, Timberlea and Spryfield Medical Centres who are inspired by contributing to health and wellness of each patient and the community. Shifts are Monday to Friday day shifts.- answering phones- booking appointments (using manual and...

  • Casual Medical Office Admin

    2 weeks ago

    Halifax, Nova Scotia, Canada The Family Focus Medical Clinics (Walk-in & Family Practice) Full time

    Opportunity in the following Clinic:- CASUAL MOAs NEEDED for various Family Focus Walk-in/Family Practice Clinics in HRM (able to help between clinics preferred):Weekday Shifts: 8am-5pm or 4:30pm-9pmWeekend Shifts: 8am-1pm/10am-5pm Your hours will be based on your availability and your willingness to travel to various clinicsLooking for reliable and...

  • Office Administrator

    2 weeks ago

    Halifax, Nova Scotia, Canada Atlantic Custom Masters Full time

    Office AdministratorDuties: Manage and supervise a team of office staff, including training and development Answer and direct phone calls using multiline phone systems with professionalism and excellent phone etiquette Greet visitors and provide assistance at the front desk Maintain and organize files, records, and documents Manage calendars and schedule...

  • Office Administrator

    2 weeks ago

    Halifax, Nova Scotia, Canada IMP Group Full time

    Office Administrator:The Harding commitment is to help one client at a time, delivering independence to our customers through providing innovative and custom healthcare solutions. We are just as committed to our team, with a learning culture and work environment that empowers you to continually grow and develop in your career. The meaningful work we do is...

  • office administrative assistant

    2 weeks ago

    Halifax, Nova Scotia, Canada Office of the Worker Counsellor Full time

    Work Term: PermanentWork Language: EnglishHours: 35 hours per weekEducation: Other trades certificate or diplomaExperience: Experience an asset or equivalent experienceWork settingAssociations and non profit organizationsTasksArrange and co-ordinate seminars, conferences, etc.Coordinate the flow of information within the teamDirect and control daily...

  • office administrative assistant

    2 weeks ago

    Halifax, Nova Scotia, Canada Office of the Worker Counsellor Full time

    Durée de l'emploi: PermanentLangue de travail: AnglaisHeures de travail: 35 hours per weekEducation: Expérience: EducationOther trades certificate or diploma or equivalent experienceWork settingAssociations and non profit organizationsTasksArrange and co-ordinate seminars, conferences, etc.Coordinate the flow of information within the teamDirect and...

  • Medical Administrative Assistant

    2 weeks ago

    Halifax, Nova Scotia, Canada Dr. Arif Samad Full time

    2 years Medical Reception experience Invoicing, third party billing/transaction (debit/credit) Billing (MSI codes) Booking appointments in office, at hospital as well as, surgical bookings and additional testing Answering phones on daily basis Must be able to work as an individual and as part of a team Multitasking Reliable and responsible Accountable/...

  • Medical Office Assistant

    2 weeks ago

    Halifax, Nova Scotia, Canada CHL Full time

    Medical Office AssistantWe offer competitive salary, full benefits package, Paid Time Off, and opportunities for professional growth.CHL is a growing leader in Canadian Healthcare. We provide care across the nation touching the lives of more than 30,000 patients daily.As a Medical Office Assistant, you play a key role in managing the clinic and supporting...

  • Administrative Assistant to QEII Medical Site Lead

    2 weeks ago

    Halifax, Nova Scotia, Canada Nova Scotia Health Authority Full time

    About the Opportunity The Administrative Assistant to the QEII Medical Site Lead is responsible for providing comprehensive administrative support to the Site Lead by effectively coordinating the day-to-day operation of the Site Lead's office. The Administrative Assistant will develop and maintain processes for issues management. They will establish and...

  • Office Administrator

    2 weeks ago

    Halifax, Nova Scotia, Canada Daxsonics Ultrasound Inc. Full time

    Job Description:Job information Office Administrator from the Company Hardwire Telecom, this latest Office Administrator job vacancy is located in the city Victoria, BC located in the country Canada . This latest job opening is open to job seekers who have the latest education / graduate Bachelor Degree . Job Vacancies in this Administrative field have been...

  • Customer Service Administrator- Hybrid working

    2 weeks ago

    Halifax, Nova Scotia, Canada Office Angels Full time

    Admin. Secretarial and PA - Administrator Contract: PermanentHours: Monday to Friday 08:30 - 5:00Location: Halifax, HX2 & Home Working - Minimum 2 days in the office per week after successful training periodBenefits: Hybrid working, on-site parking, BUPA Cash Plan Scheme, 26 days annual leave rising to 28 (+ Birthday Day office), pension, employee...

  • Administrative Assistant to Qeii Medical Site Lead

    4 weeks ago

    Halifax, Nova Scotia, Canada Nova Scotia Health Authority Full time

    ​Req ID: 181969Company: Nova Scotia HealthLocation: Central Zone, Halifax Infirmary Robie Street Entrance - QEII Department: MED Physican ResourcesType of Employment: PermanentHourly FT (100% FTE) x 1 position(s)Status: MGMT/NON-UnionManagement/Non Union PositionPosting Closing Date: 17-Jun-24Nova Scotia Health is the largest provider of health services in...

  • Office Administrator

    2 weeks ago

    Halifax, Nova Scotia, Canada The Salvation Army in Canada Full time

    About the PositionThe Office Administrator performs general office and administrative duties for DHQ. The incumbent also performs a variety of business-related tasks.KEY RESPONSIBILITIES:Property Track mileage and schedule appointments for fleet program vehicles (oil changes, tire changes, etc.). Coordinate with Halifax West (Spryfield location)...

  • Administrator, Office

    1 month ago

    Halifax, Nova Scotia, Canada Parrish & Heimbecker Full time

    Administrator, Office & SafetyParrish & Heimbecker Join our team that shares your Passion & Heart for Canadian agriculture Parrish & Heimbecker, Limited (P&H) has an opportunity for a motivated, forward-thinking, and dedicated individual as an Office & Safety Administrator for our Milling division based in Halifax, NS. P&H MillingP&H is the largest...

  • Medical Secretary D

    2 weeks ago

    Halifax, Nova Scotia, Canada Nova Scotia Health Authority Full time

    Req ID:177257**Company: Nova Scotia HealthLocation:Central Zone, Halifax Infirmary Robie Street Entrance - QEII**Department:DOM Dept Med Cardiology**Type of Employment:Permanent Hourly FT (100% FTE) x 1 position(s)**Status: NSGEU Admin Professionals PositionPosting Closing Date:9-Apr-24Nova Scotia Health is the largest provider of health services in Nova...

  • Administrative Assistant/Office

    2 weeks ago

    Halifax, Nova Scotia, Canada Agilus Work Solutions Full time $60,000 - $65,000

    Agilus is recruiting for an Administrative Assistant in the financial services industry in a hybrid work environment in downtown Halifax, Nova ScotiaResponsibilities:Booking travel and hotel accommodations with company booking systemComprehensive calendar management for multiple partnersDrafting reports and other documentation with a high degree of...

  • Administrator, Office

    2 weeks ago

    Halifax, Nova Scotia, Canada Parrish & Heimbecker, Limited Full time

    Parrish & Heimbecker Join our team that shares your Passion & Heart for Canadian agriculture Parrish & Heimbecker, Limited (P&H) has an opportunity for a motivated, forward-thinking, and dedicated individual as an Office & Safety Administrator for our Milling division based in Halifax, NS. P&H Milling P&H is the largest Canadian-owned milling company. The...