Administrative Co-ordinator- Department of

2 weeks ago

Toronto, Ontario, Canada SickKids Full time

About SickKids:


Dedicated exclusively to children and their families, The Hospital for Sick Children (SickKids) is one of the largest and most respected paediatric healthcare centres in the world.

As innovators in child health, we lead and partner to improve the health of children through the integration of healthcare, leading-edge research and education.

Our reputation would not have been built - nor could it be maintained - without the skills, knowledge and experience of the extraordinary people who come to work here every day.

SickKids is committed to ongoing learning and development, and features a caring and supportive work environment that combines exceptionally high standards of practice.

When you join SickKids, you become part of our community. We share a commitment and determination to fulfill our vision of _Healthier Children. A Better World_.

Don't miss out on the opportunity to work alongside the world's best in paediatric healthcare.

Position Description:


We are looking for an Administrative Coordinator to join our team As an integral member of the Department of Diagnostic and Interventional Radiology, the Administrative Coordinator will provide dedicated operational and administrative support to an interprofessional team.

This includes, but is not limited to supporting the Clinical Director, Managers and associated programs in the department. If you're passionate about being a part of a high functioning, fast-paced team, focused on clinical operations, then this role is for you

Here's What You'll Love:

  • A focus on employee wellness with our new Staff Health and Wellbeing Strategy. Selfcare helps us support others.
  • A hospital that welcomes and focuses on Equity, Diversity, and Inclusion.
  • The opportunity to make an impact. Regardless of your role or professional interest, you'll be making a difference at SickKids and contributing to our vision of Healthier Children. A Better World.

Here's What You'll Get to Do:

  • Organize & coordinate meeting schedules using judgment to reschedule or book appointments according to changing priorities.
  • Proactively prepare and distribute agendas and minutes for meetings. Followup and/or implement items resulting from minutes
  • Draft departmental communications including departmental newsletters
  • Plan and assist departmental events, meetings, conferences, and workshops as required; arranging travel, accommodations, itineraries, invitations, room bookings and setup, audio visual, catering, collaboration with other staff/departments/external contacts, preparation of materials for event and other duties as required
  • Act as a central resource and coordinator of Dosimeters for the department including registration, dose monitoring, distribution, and communication with the vendor and Occupational Health and Safety on all dosimeter matters
  • Support the department and teams in Project Horizon and associated activities involved with construction and relocating
  • Update content on Program/Department websites/SharePoint
  • Liaise with SickKids departments on matters as necessary
  • Generate purchase orders and work through procurement processes
  • Procure office supplies, equipment and furniture and ensure supplies are accessible to departmental personnel
  • Provide advanced level Human Resource support on all aspects of staff and volunteer recruitments, contract management, benefit and payroll information, and salary adjustments
  • Support the onboarding of students and MRT trainees
  • Perform Timekeeping duties
  • Monitor and coordinate financial activities which include but are not limited to account openings and closures, expense reports, investigating variances, reconciliations, journal entries, etc.
  • Assist in the preparation of equipment and product procurement processes, including Request for Proposals (RFPs)
  • Participate in budget forecasting and management, yearend financial reporting to funding agencies

Here's What You'll Need:

  • Business or administrative degree/postdiploma program or equivalent
  • Minimum three years of relevant (senior) administrative experience
  • Ability to work in a fastpaced, resultsoriented, dynamic environment, and work confidently under the pressure of tight deadlines
  • Possesses a high level of judgment, professionalism, tact, and diplomacy in interacting with a wide variety of internal and external partners
  • Ability to work independently with a high degree of initiative, discretion, and tact; ability and willingness to work cooperatively in a team environment
  • Ability to problem solve and deal effectively with multiple priorities while maintaining a high degree of quality and accuracy
  • Highly proactive, persuasive, with strong interpersonal and negotiation skills
  • Proficiency in gathering and collecting data
  • Advanced knowledge of Microsoft Office Applications (Excel; PowerPoint; Teams; Word; Access, Acrobat)
  • Strong financial management and accounting experience
  • Excellent oral and w

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