Procurement Administrator

1 week ago

Burlington, Ontario, Canada Alberici Constructors, LTD Canada Full time

The role of the Procurement Administrator encompasses a range of routine and intricate purchasing duties of a confidential nature, necessitating a comprehensive understanding of company policies, procedures, and protocols.

This role mandates both independent and collaborative work, showcasing excellent time management abilities and skillful task prioritization within a team framework.

This position will be
project site based on a project within the
Greater Toronto Area.

Essential Duties and Responsibilities include the following, however, other duties may be assigned. Reasonable accommodations can be made to enable individuals with disabilities to perform the essential functions.

Administrative Tasks

  • Prepares documentation from the direction of the Procurement Manager or from approved Site Managers, i.e. general/confidential correspondence, presentations, RFQ's, Purchase Order Text, spreadsheets, expense reports, etc.
  • Administers contracts encompassing change orders, invoice payment process, progress meetings and specified contract deliverables up to close out.
  • Updates, maintains and ensures accurate evaluation of vendor's listed on the approved vendors list (AVL) in accordance with the Quality Management System (QMS).
  • Assists in the project team and maintenance of paper and electronic file systems, including files that require the utmost confidentiality.
  • Organizes electronic documents and files, including archiving or purging.
  • Develops/tracks Purchasing data, statistics and functionality of processes as required.
  • Schedules appointments and coordinates internal and external meetings.
  • Prepares documentation from the direction of the Procurement Manager or Site Manager including preparation of various monthly reports. Include statistical information when required.
  • Expedites Subcontracts by preparing, logging, distribution, filing.
  • Maintains regular communication with project team to support PO tracking through to delivery.

Purchasing

  • Ensures all documentation is properly authorized and verified for hiring subcontractors for labour, material and equipment work, Contract Employees or Service Consultants.
  • Enhances the efficiency of procurement workflows by effectively executing established procedures.
  • Expedites material, services, and equipment.
  • Provides guidance and suggest subcontractors and suppliers based on optimal value for the project.
  • Consistently tracks insurance status, ensuring the acquisition of uptodate and valid documents.

Education, Experience and Skills


Completion of a Bachelor's degree/Diploma in Supply Chain Management, Construction Management, Engineering or a related field; equivalent practical experience will be taken into account.

A minimum of 1 to 3 years of relevant experience in the construction sector; or a comparable blend of education and practical exposure.

A comprehension of procurement and subcontract management is essential. Familiarity with SAP is advantageous. Proficiency in Microsoft Office, specifically Excel and Word, is necessary.

Certificates, Licenses, Registrations
None required

Alberici is an equal opportunity employer. Accommodations for applicants will be made upon request throughout the recruitment process
LI-OnSite

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