Executive Coordinator, Issb

2 weeks ago

Montreal, Quebec, Canada IFRS Foundation Full time

Location:
Montreal, Quebec (Canada)

Duration:
Permanent, hourly

Salary:
Competitive, plus benefits

Hours: 40 hours per week

About the role:

Team:
International Sustainability Standard Board

Reports to:
Manager—Executive Coordinators

What we are looking for:

Specific responsibilities will include:

  • Diary management across multiple time zones, including booking meeting rooms, dial in details, and external AV if required.
  • Manage extensive, detailed and frequently changing national and international travel arrangements, including:
  • completing/securing visas and other travel documentation; and
- itinerary planning.

  • Processing expenses and credit card reconciliations.
  • Scheduling meetings and events, often with multiple internal and external participants internationally, requiring regular liaison with internal and external counterparts to coordinate availability.
  • General administrative support, as requested e.g. correspondence, arranging dinners.
  • Assisting with the smooth running of the office, this could include ordering taxis, couriers, booking and ordering lunches, meeting rooms, office stationery and other general office supplies.
  • Undertake ad hoc projects as and when required.

Required skills and experience:

  • Must be bilingual in French and English (fluency in speaking, reading and writing).
  • Excellent oral and written English language skills; ability to draft clear, succinct and appropriate correspondence and documents.
  • Previous experience of supporting seniorlevel executives in an international environment and managing complex and frequently changing travel and meeting arrangements across time zones is essential.
  • Excellent organisational and administrative skills, combined with a high level of attention to detail and accuracy.
  • Ability to work collegially with others and effectively engage with staff and stakeholders at all levels, both inperson and remotely.
  • High level of autonomy and resourcefulness and strong problemsolving skills.
  • Ability to work flexibly, remain composed under pressure, respond to changes and conflicting demands constructively and prioritise work appropriately
  • High level of integrity and professionalism; ability to handle confidential or sensitive matters with discretion and to exercise judgement to determine the appropriate course of action, referral or response.
  • Proficiency in MS Office (Outlook, Word, Excel, and PowerPoint) is required.

To Apply:

- detailed CV/resume; and

Closing date:
Ongoing

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