Executive Assistant

1 week ago


Toronto, Ontario, Canada Collabera Full time

Daily Responsibilities:
  • Act as primary point of contact for the Senior Vice President
  • Demonstrate a solid understanding of the organization and its structure to independently gather information
  • Provide extensive traditional and innovative support to the SVP on a daily basis
  • Handle general office management tasks such as maintaining file confidentiality, ordering office supplies, and updating files
  • Collaborate with other Executive Assistants to accomplish tasks efficiently
  • Manage the SVP's calendar by scheduling and organizing meetings, avoiding conflicts, and more
  • Offer event support when necessary
  • Monitor the SVP's email inbox to assist with managing meeting requests, action items, and responding to inquiries
  • Review and redirect emails appropriately while maintaining confidentiality of sensitive information
  • Coordinate items requiring delegation of authority including senior management expenses and approvals
  • Assist with pulling reports, providing presentation details, and running errands like getting lunch or coffee
  • Make travel arrangements for the SVP, including for international trips, and ensure all necessary documentation is in place
  • Provide some support with departmental finances and act as a delegate for approving expense requests as needed

Must Have Skills:
  • Experienced professional with a minimum of several years working as an Executive Assistant in a corporate setting
  • Advanced proficiency in Microsoft Word, Outlook, Excel, and PowerPoint
  • Comfortable performing both traditional and ad hoc Executive Assistant responsibilities
  • Capable of working independently and within a team environment
  • Excellent English communication skills, both written and verbal
  • Strong interpersonal skills to build trust and maintain confidentiality
  • Exceptional organizational skills with the ability to plan, schedule, and coordinate activities effectively
  • Attention to detail is crucial for this role
  • Ability to multitask and prioritize workload to meet deadlines
  • Skilled in calendar management and scheduling
  • Can work efficiently and accurately with minimal supervision
  • Ability to exercise sound judgment in decision-making
  • Proficient in problem-solving and resourceful when collaborating with Executive Administrative Assistants and departments
  • Shows initiative, a positive demeanor, and a helpful attitude in all professional interactions

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