Administrative Assistant

7 days ago


Québec, Quebec, Canada Le Verger, Centre communautaire en santé mentale Full time

Work Term:
Temporary

  • Work Language: French
  • Hours: 35 hours per week
  • Education: College/CEGEP
  • Experience: 1 year to less than 2 years
  • Public administration
  • Accounting and finance
  • Accounting and business/management
  • Administrative assistant and secretarial science, general
  • Executive assistant/executive secretary
  • Business/office automation/technology/data entry
  • Human resources management/personnel administration, general
- or equivalent experience

Work setting:

  • Community and social services

Tasks:

  • Arrange and coordinate seminars, conferences, etc.
  • Supervise other workers
  • Train other workers
  • Record and prepare minutes of meetings, seminars and conferences
  • Schedule and confirm appointments
  • Answer telephone and relay telephone calls and messages
  • Answer electronic enquiries
  • Compile data, statistics and other information
  • Order office supplies and maintain inventory
  • Greet people and direct them to contacts or service areas
  • Open and distribute regular and electronic incoming mail and other material and coordinate the flow of information
  • Train, direct and motivate staff
  • Supervise office and volunteer staff
  • Respond to employee questions and complaints
  • Recruit and hire staff
  • Plan, develop and implement recruitment strategies
  • Plan and control budget and expenditures
  • Perform basic bookkeeping tasks
  • Manage contracts
  • Maintain and manage digital database
  • Establish and implement policies and procedures
  • Assign, coordinate and review projects and programs
  • Perform data entry
  • Oversee payroll administration
  • Advise senior management

Supervision:

  • 510 people

Computer and technology knowledge:

  • Google Docs
  • Electronic scheduler
  • Database software
  • Accounting software
  • MS Office
  • Quick Books
  • Electronic mail
  • Social Media

Technical terminology:

  • Financial

Area of work experience:

  • Occupational health and safety
  • Human resources

Area of specialization:

  • Reports and records
  • Statistics
  • Invoices
  • Charts, tables, graphs and diagrams
  • Accounting
  • Project management
  • Payroll services

Work conditions and physical capabilities:

  • Tight deadlines
  • Attention to detail

Personal suitability:

  • Ability to multitask
  • Excellent oral communication
  • Excellent written communication
  • Flexibility
  • Organized
  • Team player
  • Adaptability
  • Quick learner
  • Time management

Screening questions:

  • Do you have previous experience in this field of employment?
  • Do you have the aboveindicated required certifications?

Long term benefits:

  • Group insurance benefits

Other benefits:

  • Free parking available
  • Learning/training paid by employer
  • Paid time off (volunteering or personal days)
  • Team building opportunities
  • Parking available


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