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Procurement Analyst
3 months ago
Reporting to the Procurement Manager, in this role you will be responsible for supporting the company procurement strategy, automating day-to-day procurement operations, placing purchase orders and execute timely delivery of products. You will be a pro-active problem solver and interact closely with internal partners in merchandising, logistics and product compliance to ensure the purchased products meet all company requirements. Your areas of responsibility include: vendor management, SKU setup, order placement, cost negotiations, establishing and monitoring ship dates, tracking and improving procurement KPIs.
ABOUT OUR COMPANY
Our company has been in business for over 80 years, and for over 10 years we've been named one of Canada's 'Best Managed Companies'.
We proudly design, develop, and merchandise thousands of unique sku's each year, across a growing number of categories including: Home Décor, Seasonal & Every Day Gifts, Fashion, Wellness and many more.
Today we service a network of more than 20K independent, specialty and boutique retailers across North America, as well as fulfill orders for large National Accounts in Canada and the US.
SPECIFIC JOB DUTIES INCLUDE:
- Manage international vendors by routine communications, maintain excellent vendor relations.
- Be accountable to the end-to-end purchasing process, including but not limited to quotation reviews, price negotiation, order placement, quality assurance and shipment booking. Seek automation opportunity leveraging data management to optimize the process, improve the accuracy, uplift the effectiveness and reduce the cost.
- Review all vendor quotes that have been approved by Buyers to ensure accuracy and compliance in our company standards.
- Become a subject matter expert on your categories and ensure accurate setup of new vendors, skus and duty codes and meet product launch deadlines.
- Prepare and issue purchase orders to vendors, accountable for cost negotiations, payment terms, delivery date, and acknowledgement of order confirmation.
- Monitor all orders to ensure on time booking and shipping. Expedite late orders as required.
- Work with cross-functional teams to resolve quality control, payment, and shipping documents issues in a timely manner.
- Work with 3rd party providers on product test and factory inspections.
- Prepare and update purchasing reports to support management decisions.
- Assist in planning and achieving cost/inventory reduction and consolidation goals.
- Monitor and maintain supplier performance and communicate results.
- Other duties shall be assigned as required.
WHAT YOU NEED TO BRING:
- Postsecondary education with a specialization in Supply Chain, Commerce, Economics, Business Administration, or similar area
- At least 1 year of experience in procurement/supply chain
- High level of sense of urgency, attention to detail and can-do attitude
- Ability to learn new systems quickly and effectively
- Proven analytical and problem-solving skills, self-starter in automating manual process
- Effective time management and multi-tasking skills
- Advanced MS Office, including Excel and outlook
- Experience working with the overseas vendors preferred
- Excellent interpersonal, organizational and communication skills
- Ability to work in a team as well as independently
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