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Administrative Assistant 1

3 months ago

Surrey, British Columbia, Canada BC Hydro Full time

A workplace powered by you
At BC Hydro, we're working towards creating a cleaner and more sustainable future for all British Columbians and need
people like you to help us. A career at BC Hydro is meaningful and provides you the opportunity to be part of a talented,
inclusive, and diverse team. We offer a healthy work-life balance, competitive wages, a comprehensive benefits package,
and training opportunities to support you in your career growth. We're proud to be ranked as one of B.C.'s Top Employers
and one of Canada's Best Diversity Employers.

Administrative Assistant 1
Number of positions: 1

Job Location:
Surrey Trades Training Centre

Employment type:

Temporary Region:
Lower Mainland

Hours of work:
Full-time (37.5 hrs/wk)

Flexible Work Role:
Hybrid

Annual salary:
$ 47, ,200.00

What you'll do

  • The Learning Development and Trades Training group is responsible for providing support for all training and development
- activities delivered throughout BC Hydro. Learning, Development and Trades Training's (LDTT) purpose is to provide
- learning opportunities which ensure our people have the right skills at the right time to be successful at BC Hydro. BC Hydro
- aims to attract, engage and retain the best talent and in doing so, create a learning organization in which our employees
- can grow and develop. We are a dynamic department that is constantly looking for ways to collaborate with our business
- partners across BC Hydro and our suppliers to make things better.

  • We are currently searching for a professional, business savvy Administrative Assistant to provide comprehensive,
- confidential administrative support to the Director, Learning Development & Trades Training. In our ideal world, we are
- looking for someone who can predict needs before we can and impress us with your solution focused attitude. Successful- environment with strong attention to detail and the acumen to navigate the organization is essential. You will be fully
- engaged and busy from the first day and we guarantee there will be lots of variety and never a dull moment.

  • Outcomes & Accountabilities:
  • with a high level of confidentiality, judgment, discretion, initiative and business acumen.
  • Following up to ensure that responses are received and actions are completed as required.
  • Coordinate the flow of information and materials between the Director, Learning & Development (LD) and direct reports.

Provide seamless coordination and organization for the following:
managing correspondence to ensure all items are prioritized and dealt with in a timely manner through maintaining a
- "prioritized bring forward" system; providing back up materials prior to all meetings including the retrieval of materials and
- preparation of agendas; and prioritizing, managing, and communicating deadlines/action items. Make travel / hotel
- arrangements for conferences etc.
  • Communicate and coordinate activities with the office of the SVP, Safety & Chief Compliance Officer, BC Hydro Executive
Team members and other senior leaders within BC Hydro as well as external stakeholders. Ensure and maintain open flow
- of communications between Director, direct reports, and extended team including:

  • Following up on outstanding action items; preparing/drafting meeting agendas/minutes, presentation and other material for
distribution.

  • Be the "glue" that helps create a wellfunctioning and highly engaged team by:
  • Preparing employee documentation such as employee change forms, recruitment requisitions, onboarding, logistics and


provide new employee orientation assistance as required.- Coordinating the recruitment process including working with HR, Recruitment, hiring managers and prospective- Coordinating weekly Direct Report meetings including scheduling presenters and agenda preparation.


  • Administering and monitoring various financial functions including invoices, expense claims, purchase orders, service
entry sheets, time and labour, management reporting, purchasing of stationary and/or office equipment.- Expense report preparation and review/auditing prior to sending to Director and Trades & Technical Training Manager

  • Excellent knowledge of policies, and procedures to ensure compliance.
  • Support Director and Direct reports with monthly metrics preparation for LD dashboard & Action tracker (sending monthly
  • Maintain Org Charts and contact lists for Learning & Development team.
  • Web Authoring skills may be required for posting org charts and updating contact lists in LD Hydroweb pages.
  • Department training on certain administrative tasks.
Have an orientation to continuous improvement and pro-actively bring solutions on how to make things better by:

  • Review current administrative process and develop understanding of why they are set up. Use this knowledge to plan and
implement improvements.- Be open and ready to dive in when required. For example taking on special projects, such as coordinating event planning