Human Resources Coordinator

1 week ago

Hamilton, Ontario, Canada YWCA Hamilton Full time

Who We Are


Founded in 1889,
YWCA Hamilton is known as one of Hamilton's original social innovators and works from a feminist, anti-racist, and anti-oppressive framework.

We are dedicated to strengthening women's and girl's voices, broadening their choices, building dynamic leadership and providing essential services that promote safe, inclusive and equitable communities.


YWork for us?


At
YWCA Hamilton, we are intentional about fostering a workplace culture that values positive physical and emotional well-being through our values of Inclusivity, Equity, Community, Self-determination, and Accountability.

We invest in our employees so that we can bring our values into the communities in which we live.

We offer our employees:

  • Onthejob training and professional development opportunities
  • Childcare discounts
  • Opportunities to get involved in our community
  • A competitive total rewards package
If you're passionate about making a positive impact in the lives of women, children, and families every day, we would love for you to join our team

Position Description

Job Code: 18-HAD-2023

Department:
Human Resources

Reports to:
Director, Human Resources

Location:
Hamilton, ON

Hours of Work:37.5 Hours per week

Start Date:

TBD

Posting Date:
November 15, 2023

  • Performs HR administrative functions including: create offer letters, maintain paper and electronic employee files, prepare new employee onboarding packages, processes WSIB forms and followup as needed, draft/modify various letters, employment verification letters; memos and related documents, meeting agendas and minutes;
  • Maintains Human Resources drive and files ensuring proper classification;
  • Initiates and administers onboarding activities for new staff;
  • Works in coordination with Compensation and Benefit Specialist to ensure all offer letters are consistent with wage/salary grid.
  • Coordinates new hire offer letters and onboarding requirements and timing with hiring manager and Talent Acquisition Specialist;
  • Creates and updates employee packages (new hire packages and resources, onboarding packages, employee handbook etc.);
  • Conducts research, data entry for automating records, monitors content for accuracy, produces documents (charts, presentations) for various audiences;
  • Monitors Human Resources metrics and produces reports;
  • Maintains and updates training on HR Downloads;
  • Ensures preemployment training needs and scheduling are completed within appropriate timeframes for new employees;
  • Coordinates monthly orientation for new hires;
  • Maintains appropriate recordkeeping and reporting in accordance with YWCA Hamilton's policies and procedures, and confidentiality/privacy policies;
  • Updates termination paperwork (updating HRIS, sending termination lists to appropriate parties
  • IT, Finance and Senior Training Analyst);
  • Updates all new hires to HRIS, change of status and employment information, ensuring all changes are documented and processed efficiently with Finance;
  • Ensures all employee file documentation is timely and accurate;
  • Assists with recruitment activities such as job postings, screening resumes, prescreens, interviews and reference checks as needed;
  • Assists the Human Resources team in reports and presentations as needed;
  • Works safely, reports all workplace hazards and follows all YWCA Hamilton Health and Safety policies and procedures;
  • Nurtures and forms meaningful internal and external working relationships and partnerships;
  • Understands emerging trends, leading practices, industry professional standards;
  • Supports YWCA Hamilton mission, vision and values;
  • Performs other duties as required.

Qualifications

  • Completion of 2 years Postsecondary education in Human Resources, social services or business, or equivalent;
  • Minimum 1' experience in administration or Human Resources
  • Certified Human Resources Professional (CHRP) designation is an asset
  • Knowledge of key HR related legislation (i.e. Occupational Health & Safety Act, Workplace Safety Insurance Board Act (WSIB), Human Rights and Employment Standards Act), policies, procedures and industry trends;
  • Proficient in Microsoft office; Outlook, Word and Excel;
  • Experience with an HRIS is an asset;
  • Must be able to work from a feminist, antiracist/antioppressive perspective;
  • Must provide a current Criminal Record Judicial Matters Police check or willingness to obtain at own cost;
  • Excellent verbal and written communication skills;
  • Bilingual English/French or other languages an asset.
  • As part of YWCA Hamilton's commitment to Access and Equity, we strive to represent the diverse communities that we serve. Individuals who are women, First Nations, Métis, immigrant, refugee, LGBTQ2S+; individuals with disabilities; and individuals from racialized communities or other marginalized communities are encouraged to apply._
  • Accommodations are available throughout the recruitment

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