Human Resources Assistant, Labour Relations

1 week ago

Ottawa, Ontario, Canada Queensway Carleton Hospital Full time

General Posting Information

POSITION:

Human Resources Assistant - Labour Relations

DEPARTMENT:

Human Resources

CONDITIONS:

Temporary Full-time for approximately seventeen (17) months

HOURS:

Approximately 75.0 Bi-weekly Hours

SHIFTS:

Days
7.5 hours per shift

WAGE RANGE:

Scale Minimum Maximum
NONU $27.47/hr $32.94/hr

RESPONSIBILITIES:

  • Reporting to the Manager of Labour Relations, the HR Assistant
  • Labour Relations provides administrative and clerical support related to the Hospital's Labour Relations.
  • Additionally, the incumbent will act as a support resource providing regular coverage at the HR Helpdesk.
  • Support in the effective operations of the Labour Relations function of the Hospital, including but not limited to: sick leave tracking, generating Union reports, tracking grievances, taking minutes at meetings, and other Employee Relations activities
  • Responsible for file management including organizing documents, record management (electronic and hard copy), and document database management
  • Perform administrative tasks, track deadlines in regard to processing of grievances to arbitration and settlements
  • Effectively retrieve data from the Human Resource Information System (HRIS) and other sources to create and maintain datasets and reports using Excel; providing general analysis to the LR team.
  • Type/prepare standard correspondence, specialized and mass distribution letters, memoranda, forms, nominations, posters, power point presentations, and other general typing work as directed.
  • Calendar Management for the Labour Relations team, including coordinating, scheduling, and maintaining meetings, confirming all stakeholder's attendance
  • Triage employee queries, concerns and requests; respond where appropriate and direct employees and management to the appropriate team member
  • Ability to deal with difficult (and all) situations in an empathetic, calm, and courteous manner
  • Enter and retrieve employee data from the Human Resource Information System (HRIS)
  • Investigate and respond to inquiries from staff, Management and outside agencies in a courteous and confident manner
  • Develops and maintain effective working relationships with Human Resources and internal stakeholders.
  • Data entry, filing, file preparation, photocopying, faxing, scanning, as required
  • Acts as a backup for the Helpdesk Administrator as required
  • Demonstrates QCH values: collaboration, accountability, innovation and respect

REQUIREMENTS:

  • Diploma / Certificate in Human Resources Management from a community college or a minimum of 3 years of Human Resources experience in a unionized environment.
  • Or a combination of related post secondary education (Business or Office Administration, etc.) and experience
  • Demonstrated effective interpersonal, facilitation, conflict resolution, collaboration, and communication skills
  • High level of proficiency with Microsoft Office products (Excel, Word, PowerPoint, and Outlook)

PREFERRED:

  • A CHRP designation or in progress
  • Experience with an HRIS

Please note that according to the Ontario Health and Queensway Carleton Hospital Vaccination Policy, all applicants must be fully vaccinated unless they can provide the proof of a valid medical contraindication or exemption on the basis of protected grounds under the Ontario Human Rights Code in order to be considered for any staff or volunteer opportunities. Upon hiring, applicants must provide the proof of either government issued documentation proving they have been fully vaccinated, or present supporting documentation of a valid medical contraindication or exemption under Ontario Human Rights Code.

  • Thank you for your continued interest in Queensway Carleton Hospital. We deeply value and celebrate the principles of equity, diversity, inclusion, and belonging, as they are integral to the enrichment of our work environment. We believe that by fostering an inclusive and diverse community, we can achieve our mission of providing exceptional healthcare services to all individuals with compassion and respect. We encourage applicants from all backgrounds to apply. We welcome those who would contribute to the further diversification of our organization including, but not limited to women, racial or ethnic minorities, First Nations, Inuit, and Métis peoples, persons with Disabilities, and 2SLGBTQI+ communities._

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