Assistant to Associate Dean

1 week ago

Hamilton, Ontario, Canada Mohawk College Full time

Assistant to Associate Dean - Appendix D/Temporary Assignment (Sept Feb. 2024) Status**:Appendix D/

Temporary Assignment:
September February 2024

Hours:
Monday - Friday, 35 hours/week

Home Campus:
Stoney Creek

Payband:
G

Rate of Pay:
$30.87

Posting Date:
August 29th, 2023

Closing Date:
September 5th, 2023 at 7:00 pm EST

We support and encourage the contributions of our diverse employees.

We are committed to nurturing an equitable, diverse and inclusive (EDI) environment for everyone who learns and works at Mohawk College.

We believe the rich diversity among our students and the communities we serve should be reflected within our workforce.

As educators we believe it is important to act and show leadership in advancing the principles of equity, diversity and inclusion in our community.

Mohawk College is currently recruiting for our next

Assistant to Associate Dean


Under the direction of the Associate Dean, the incumbent provides leadership and administrative support for a cluster of programs, performing a wide range of functions that contribute to the success of students, faculty, support staff, and the Associate Dean.

The incumbent also contributes to the effective and efficient operation of the Marshall School of Skilled Trades and Apprenticeship by providing quality customer service in keeping with the College's strategic plan and the School's operational plans.


Responsibilities:

The duties of this position include, but are not limited to:

Planning and coordinating key academic-related activities such as:


  • trouble-shooting and resolving student academic issues related to registration, withdrawals, grades and graduation
- ensuring faculty and staff adherence to a wide variety of academic-related deadlines
- assisting faculty and staff involvement in recruitment, student awards and medals, special events, student success and orientation activities
- organizing and attending promotion meetings, preparation of required student information, recording promotion decisions and follow-up
- preparing electronic and hardcopy correspondence for academic-related issues
- maintaining critical information related to students' academic progress
- organizing academic dishonesty meetings, grade appeals, and student complaint meetings in accordance with College policy and procedure
- reviewing, verifying, and preparing Dean's Honours' lists, Graduation lists, and Honours Graduate lists (both Post Secondary & Apprenticeship) for signature.
- assessing student academic status and making appropriate decisions regarding direct entry, out-of-sync students, prerequisite overrides, timetable conflict overrides, and special authorizations in conjunction with registration centre and program policy and practices.
- providing advice to students concerning their program of studies, changes to student information, timetable conflicts, exemptions and equivalencies, add/drops beyond normal timelines; and working with the Registrar's department to reconcile the student's academic record.

Reviewing annual College Calendar proofs, College web information, program of studies and recruitment information by:


  • ensuring the accuracy of program and ancillary information
- advising the Marketing and Recruitment Department of changes/omissions/errors
- signing off on the information on behalf of the Associate Dean

Providing administrative support to Program Advisory Committee (PAC) chairperson(s) and members by:


  • assisting the Associate Dean and PAC chairperson(s) with the planning and organization of meetings
- preparing and distributing meeting notes and agendas to PAC members
- ensuring that PAC membership information is kept up to date
- ensuring that PAC members are aware of all recruitment and special events relevant to their program area
- assisting PAC members and answering inquiries with respect to participation in program reviews, new program proposals and other program-related activities

Assisting the Associate Dean with the organization and tracking of the faculty non-teaching period activities and curriculum development plans:


  • tracking the professional development plans and vacation entitlements for faculty and support staff as outlined in the Collective Agreement, to ensure all required days are accounted for and reported to Human Resources in a timely manner

Working in collaboration with the Student Success Advisors and Program Coordinators in activities such as**:


  • tracking data and strategies for student success initiatives, retention activities and KPI improvement efforts,
- planning processes and timelines for students selecting programming options
- providing data and documentation for scheduling
- providing suggestions and initiating changes to improve student-focused processes and operations within and outside the program cluster

Other duties include:

-
Assembling data and preparing rep

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