Assistant Property Manager

2 weeks ago

Aurora, Ontario, Canada FirstService Residential Full time

Assistant Property Manager (Woodbridge)


FirstService Residential transforms the property management landscape by providing professional association management services to over 9,000 residential communities across the United States and Canada.


Our dedication to associate satisfaction and growth is recognized by our Great Place to Work certification, exemplifying our commitment to fostering a positive and inclusive workplace culture.

Our 19,000 associates can count on competitive salaries, top-tier medical, dental, and retirement benefits, career training, and support for continued professional development.


Experience exceptional service with a fulfilling career in property management with FirstService Residential.

Why choose Us

We offer a hybrid working environment with flexible hours and the option for a modified 4.5 day work week. We have a comprehensive benefits program inclusive of a Health Spending Account, Workperks, and more Most importantly, we are committed to empowering, developing and supporting all our associates.


The Assistant Property Manager provides support services to the Property Manager in the overall running of the site office and exceptional customer service to owners, residents, trades and other guests to the building.


Essential Duties & Responsibilities

  • Prepare notices as needed
  • Address resident inquiries with courtesy and professionalism
  • Answer phone calls with courtesy, take messages or carry out functions if possible
  • Communicate with tradesperson when requested by Property Manager, prepare call summary and include all details for Property Manager
  • Obtain mail and distribute accordingly
  • Obtain reports from Concierge Desk, highlight anything that requires the Property Manager's attention
  • Copy Agenda, Managers Report, building inspections and other documents as requested by Property Manager
  • Prepare packages for Board Members
  • Date stamp invoices and cheques when they are received
  • Enter cheques in the income intake report
  • Book party rooms and collect money as per policy
  • Book elevators for deliveries and moves
  • Answer owner's inquiries and requests
  • Provide Status Certificates Request forms to owners
  • Updating Building Information Sheets as needed
  • Respond to emergency situations in timely manner
  • Other duties as assigned

Additional Duties & Responsibilities

  • Practice and adhere to FirstService Residential Global Service Standards.
  • Conduct business at all times with the highest standards of personal, professional and ethical conduct.
  • Perform or assist with any operations as required to maintain workflow and to meet schedules. Notify supervision of unusual equipment or operating problems and the need for additional material and supplies.
  • May participate in any variety of meetings and work groups to integrate activities, communicate issues, obtain approvals, resolve problems and maintain specified level of knowledge pertaining to new developments, requirements, policies, and regulatory guidelines.
  • Ensure all safety precautions are followed while performing the work.
  • Follow all policies and Standard Operating Procedures as instructed by Management.
  • Perform any range of special projects, tasks and other related duties as assigned.

Legislative Requirements

  • The Licensee shall not enter into, extend, renew or terminate a contract or other agreement on behalf of a client except with the prior approval of the supervising licensee.
  • The Licensee cannot make any expenditures of more than $500 of the client's money, not including the reserve fund, except with the prior approval of the Supervising Licensee.
  • The Licensee shall not make expenditures out of, invest or otherwise make dispositions of a client's reserve fund.
  • The Licensee shall not sign status certificates under the Condominium Act, 1998 on behalf of a client
  • The licensee shall not, on behalf of a client, give anything to an owner or mortgagee that the client is required to give to an owner or mortgagee under the Condominium Act, 1998


A Limited Licensee may perform an action in 1 or 2 above without the prior approval of a supervising licensee if it is necessary to ensure the immediate safety or security of persons using the property or to prevent imminent damage to the property or assets of the client.


Education & Experience
Ontario Secondary School Diploma (or equivalent)

Knowledge, Skills & Proficiencies

  • Exceptional time management, organization skills and problem solving
  • Excellent interpersonal, phone and Customer Service skills
  • Ability to establish strong relationships with owners, vendors, coworkers etc.
  • Proficient English speaking and writing skills
  • Excellent computer skills
  • Proactive problem and solutions recognition
  • Excellent customer service skills
  • Detailed oriented, organized and have strong time management skills

Disclaimer
The above information on this description has been designed to indica

  • Assistant Property Manager

    2 weeks ago

    Aurora, Ontario, Canada Trillyan Investment Limited Full time

    The Opportunity:Trillyan Investment Limited is a fully integrated company with expertise in acquisition, asset management, planning, development, leasing, operations, property management and construction, all under one roof. We are currently seeking a full-time Assistant Property Manager to join our property management team. Position is located in Aurora,...

  • Sr. Analyst, Property Risk Control

    2 weeks ago

    Aurora, Ontario, Canada Magna International Inc. Full time

    Press Tab to Move to Skip to Content Link Select how often (in days) to receive an alert: Sr. Analyst, Property Risk Control Job Number: 62737 Group: Magna Corporate Division: Magna International Corporate Office Job Type: Permanent/Regular Location: Aurora, ONTARIO, CA, L4G 0G9 Work Style: Hybrid About us We see a future where everyone can live...

  • Sr. Analyst, Property Risk Control

    2 weeks ago

    Aurora, Ontario, Canada Magna Full time

    Job Number: 62737 Group: Magna Corporate Division: Magna International Corporate Office Job Type: Permanent/Regular Location: AURORA Work Style: Hybrid About us We see a future where everyone can live and move without limitations. That's why we are developing technologies, systems and concepts that make vehicles safer and cleaner, while serving our...

  • Central Services Assistant

    6 days ago

    Aurora, Ontario, Canada Magna International Inc. Full time

    About usWe see a future where everyone can live and move without limitations. That's why we are developing technologies, systems and concepts that make vehicles safer and cleaner, while serving our communities, the planet and, above all, people. Forward. For all. Group SummaryMagna is more than one of the world's largest suppliers in the automotive space. We...

  • Government Relations Manager

    2 weeks ago

    Aurora, Ontario, Canada Desjardins Full time

    At Desjardins, we believe in equity, diversity and inclusion. We're committed to welcoming, respecting and valuing people for who they are as individuals, learning from their differences, embracing their uniqueness, and providing a positive workplace for all. At Desjardins, we have zero tolerance for discrimination of any kind. We believe our teams should...

  • Coordinating Manager

    2 weeks ago

    Aurora, Ontario, Canada York Catholic District School Board Full time

    YORK CATHOLIC DISTRICT SCHOOL BOARD Invites applications for the position of: Coordinating Manager: Planning & Operations Position Summary: As a key member of the Senior Leadership team, the Coordinating Manager: Planning & Operations leads the strategic planning, development, implementation, and evaluation of five service units: Accommodation Planning...

  • Administrative Assistant

    2 weeks ago

    Aurora, Ontario, Canada Trillyan Investment Limited Full time

    The Opportunity:Trillyan Investment Limited is a fully integrated company with expertise in acquisition, asset management, planning, development, leasing, operations, property management and construction, all under one roof. We are currently seeking a Full-Time Administrative Assistant to join our energetic team.Key Responsibilities: Handling office tasks,...

  • Assistant Parts Manager

    2 weeks ago

    Aurora, Ontario, Canada Serpa Automotive Group Full time

    Assistant Parts Manager - Serpa MotorsportsSales & Accessory SpecialistSerpa Motorsports (Authorized Powersports Dealer for Yamaha and Suzuki) is looking for a highly motivated Assistant Parts/ Lifestyle Manager to join our busy teamThis permanent, full-time position is ideal for the Motorsports enthusiast who is passionate about creating an exciting...

  • Assistant Store Manager

    2 weeks ago

    Aurora, Ontario, Canada SmartStop Self Storage Full time

    Think Outside the BoxA company that embraces CHANGE while enhancing EVERYONE'S journey.Assistant Store Manager (Store #211- Aurora, ONT) Job Summary - No evenings/No nightsStarting at $18.00/hour + BonusAssistant Store Manager Essential Job Functions and ResponsibilitiesRental of storage unitsPreparing rental agreementsHandling financial transactions and...

  • Office Administrative Assistant

    2 weeks ago

    Aurora, Ontario, Canada Diamond Groundskeeping Services Full time

    Diamond Groundskeeping Services is a family-owned company located in Aurora who has been in business for 35 years. Our company offers property maintenance, snow removal, and irrigation services to our customer base. We are currently looking for additional office staff to fill a position as an Administrative Assistant.Requirements,Office Administration...

  • Project Manager Architectural Cladding

    2 weeks ago

    Aurora, Ontario, Canada Alumax Panel Inc. Full time

    Alumax Panel is a leading supplier and installer of architectural cladding material with a focus on Aluminum Composite Material (ACM) and Siding. We are looking for a driven, organized, and detail oriented person to manage and coordinate projects involving metal cladding systems for large construction projects. You will be working with construction crews,...

  • Claims Advisor

    2 weeks ago

    Aurora, Ontario, Canada Desjardins Full time

    At Desjardins, we believe in equity, diversity and inclusion. We're committed to welcoming, respecting and valuing people for who they are as individuals, learning from their differences, embracing their uniqueness, and providing a positive workplace for all. At Desjardins, we have zero tolerance for discrimination of any kind. We believe our teams should...

  • Content Analyst

    2 weeks ago

    Aurora, Ontario, Canada Magna International Inc. Full time

    Press Tab to Move to Skip to Content Link Analyst, Property Risk Control Magna Corporate Magna International Corporate Office Job Type: Permanent/Regular That's why we are developing technologies, systems and concepts that make vehicles safer and cleaner, while serving our communities, the planet and, above all, people. Magna is more than one of the...

  • Site Administrator

    2 weeks ago

    Aurora, Ontario, Canada FirstService Residential, Ontario Full time

    Site Administrator - Aurora, Ontario (Tuesdays and Fridays)Are you looking for a place where you can make a difference, receive ongoing support and training, and build a rewarding, long-lasting career? Then you may be a good fit for FirstService Residential, North America's foremost property management firm. We're all about our associates, and as we continue...

  • P/t Condominium Site Administrator

    2 weeks ago

    Aurora, Ontario, Canada FirstService Residential Full time

    Part-time Condominium Site Administrator - Aurora (4 days a week)Are you looking for a place where you can make a difference, receive ongoing support and training, and build a rewarding, long-lasting career? Then you may be a good fit for FirstService Residential, North America's foremost property management firm. We're all about our associates, and as we...

  • Site Superintendent

    2 weeks ago

    Aurora, Ontario, Canada Gottardo Group of Companies Full time

    Gottardo Group of Companies is a Developer of office, commercial & industrial properties. The head office is located in Vaughan.We are seeking an experienced Site Superintendent for construction of a new Hotel project:Provide overall construction management including design, budget, and schedule in conjunction with the Project Manager, Subcontractors, Owner,...

  • Site Superintendent

    2 weeks ago

    Aurora, Ontario, Canada Gottardo Group of Companies Full time

    Gottardo Group of Companies is a Developer of office, commercial & industrial properties. The head office is located in Vaughan. We are seeking an experienced Site Superintendent for construction of a new Hotel project: Provide overall construction management including design, budget, and schedule in conjunction with the Project Manager, Subcontractors,...

  • Support Agent

    2 weeks ago

    Aurora, Ontario, Canada Desjardins Full time

    At Desjardins, we believe in equity, diversity and inclusion. We're committed to welcoming, respecting and valuing people for who they are as individuals, learning from their differences, embracing their uniqueness, and providing a positive workplace for all. At Desjardins, we have zero tolerance for discrimination of any kind. We believe our teams should...

  • Executive Assistant

    2 weeks ago

    Aurora, Ontario, Canada JANA Corporation Full time

    As an entrepreneurial company, we provide an exciting, dynamic and respectful work environment where you will be an important contributor to the JANA Team. Our Mission at JANA is "Better Pipelines for a Better World" - we are true believers and inspire our employees to join us in this Mission HighenergyCollaborative Environment: JANA combines the energy of a...

  • Executive Assistant

    2 weeks ago

    Aurora, Ontario, Canada JANA Corporation Full time

    As an entrepreneurial company, we provide an exciting, dynamic and respectful work environment where you will be an important contributor to the JANA Team. Our Mission at JANA is "Better Pipelines for a Better World" - we are true believers and inspire our employees to join us in this Mission HighenergyCollaborative Environment: JANA combines the energy of a...