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Justice Officer 3, Court Admin and Judicial Support

3 months ago

Halifax, Nova Scotia, Canada Province of Nova Scotia Full time

Department:
Justice

Location:
Multiple Locations

Type of Employment:
Term

Union Status:
NSGEU - NSPG

Closing Date:25-Jul-23 (Applications are accepted until 11:59 PM Atlantic Time)

About Us:


The Court Services Division of the Nova Scotia Department of Justice is dedicated to excellent service and the provision of fair and accessible administration of justice, including court administration and security.


The Division provides administrative support to the courts listed: Nova Scotia Court of Appeal, Supreme Court of Nova Scotia (including Family Division), Provincial Court, Family Court, Small Claims Court, Probate Court and Bankruptcy Court.

The courts act independently from the government to address individual cases.

About Our Opportunity:


As the Justice Officer 3, you will have Court Administration duties or Judicial Support duties or a combination of both.

You may coordinate and manage court hearings held in all levels of Court, provide support to the Judiciary, and act as the liaison between the Court, and members of law enforcement agencies, the legal profession, and the public.

You will also act in the role of the clerk of the Court in all courts, including jury sittings and perform judicial and quasi-judicial duties as a Justice of the Peace.

You will perform your duties in accordance with, and as assigned under, the Court Officials Act.

Primary Accountabilities:


The Justice Officer 3 may have two areas of focus, Court Administration and Judicial Support or just one area of focus.


The Court Administration responsibilities include:

  • Schedule Court cases and respond to inquiries and information requests from the public
  • Prepare and distribute court orders and dockets
  • Document management, Exhibit control, statistical data collection, and general accounting
  • Manage a caseload of files to ensure effective and efficient client service.
  • Train and mentor new staff in day to day operational activities
  • Liaise with the Judiciary and legal profession
  • You may be required to attend Court, perform Courtrelated functions and perform the duties of a Justice of the Peace.

The Judicial Support responsibilities include:

  • Coordinate and manage court hearings held in all levels of Court
  • Provide confidential administrative and organizational support to the Judiciary
  • Act in the role of the clerk in all courts, including jury sitting and performing judicial and quasijudicial duties as a Justice of the Peace
  • Train and mentor new staff in day to day operational activities
  • Record and transcribe court proceedings by means of electronic recording equipment
  • Utilize technology to facilitate virtual or remote court hearings
  • You may be required to perform duties in Court Administration

Qualifications and Experience:


As the successful Justice Officer 3, you will have two years of post-secondary education in a related discipline plus five years related experience in a legal environment; an equivalent combination of training and experience with exposure to the justice system will be acceptable.

You will also possess excellent proofreading, spelling and grammar skills.

Your superior organizational abilities and strong prioritization skills, with a combination of speed and accuracy, assist with your attention to detail for a variety of tasks while meeting tight deadlines.

You may also be required to have general accounting skills, scheduling skills and/or interviewing and assessing skills. You can work independently and as part of a team.


You must be fair and impartial to all clients using a high degree of confidentiality while exercising your excellent interpersonal and communication skills, particularly listening skills, when dealing with difficult people in complex, sensitive and stressful situations.

Tact and discretion are essential.


You must demonstrate an understanding and knowledge of the Rules and Statutes that govern the courts as well as a sound working knowledge of legal documents, forms, court procedures and legal terminology.

You will demonstrate a high level of initiative and problem-solving abilities and readily accept responsibilities.


Training and/or experience in mediation and non-conflict resolution, legal research skills and bilingualism, with oral and written skills in English and French, would be considered assets.


We will assess the above qualifications using one or more of the following tools: written examination, typing test, standardized tests, oral presentations, interview(s), and reference checks.


Equivalency:

Include, but not limited to:

  • A 2 year certificate/diploma in a related discipline plus 5 years of related experience
  • A 1 year certificate/diploma in a related discipline plus 6 years of related experience
  • A 4 year Bachelor's degree in a related discipline plus 3 years of related experience
  • A 3 year Bachelor's degree in a related discipline plus 4 years of related experience
  • Seven years of related experience wit