Current jobs related to Participant & Volunteer Coordinator - Saanichton, British Columbia - Victoria therapeutic Riding Association

  • Administrative Coordinator

    3 days ago

    Saanichton, British Columbia, Canada CHANDEL FARMS LTD. Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at CHANDEL FARMS LTD. The successful candidate will be responsible for coordinating the flow of information within the team, managing office supplies, and providing administrative support.Key ResponsibilitiesCoordinate the flow of information within the...

  • Administrative Coordinator

    3 days ago

    Saanichton, British Columbia, Canada CHANDEL FARMS LTD. Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at CHANDEL FARMS LTD. The successful candidate will be responsible for coordinating the flow of information within the team, managing office supplies, and providing administrative support.Key ResponsibilitiesCoordinate the flow of information within the...

  • Administrative Coordinator

    2 days ago

    Saanichton, British Columbia, Canada CHANDEL FARMS LTD. Full time

    Job SummaryCHANDEL FARMS LTD. is seeking an experienced Administrative Assistant to join our team. The successful candidate will be responsible for coordinating the flow of information within the team, opening and distributing mail and other materials, scheduling and confirming appointments, and answering telephone calls and messages.Key...

  • Administrative Coordinator

    1 day ago

    Saanichton, British Columbia, Canada CHANDEL FARMS LTD. Full time

    Job SummaryCHANDEL FARMS LTD. is seeking an experienced Administrative Assistant to join our team. The successful candidate will be responsible for coordinating the flow of information within the team, opening and distributing mail and other materials, scheduling and confirming appointments, and answering telephone calls and messages.Key...

  • Administrative Coordinator

    4 days ago

    Saanichton, British Columbia, Canada CHANDEL FARMS LTD. Full time

    Job SummaryCHANDEL FARMS LTD. is seeking a highly organized and detail-oriented Administrative Assistant to join our team. The successful candidate will be responsible for coordinating the flow of information within the team, managing office supplies, and providing administrative support to our staff.Key ResponsibilitiesCoordinate the flow of information...

  • Administrative Coordinator

    4 days ago

    Saanichton, British Columbia, Canada CHANDEL FARMS LTD. Full time

    Job SummaryCHANDEL FARMS LTD. is seeking a highly organized and detail-oriented Administrative Assistant to join our team. The successful candidate will be responsible for coordinating the flow of information within the team, managing office supplies, and providing administrative support to our staff.Key ResponsibilitiesCoordinate the flow of information...

  • Administrative Coordinator

    2 days ago

    Saanichton, British Columbia, Canada CHANDEL FARMS LTD. Full time

    Job SummaryCHANDEL FARMS LTD. is seeking a highly organized and detail-oriented Administrative Assistant to join our team. The successful candidate will be responsible for coordinating the flow of information within the team, opening and distributing mail and other materials, scheduling and confirming appointments, and answering telephone calls and...

  • Administrative Coordinator

    2 days ago

    Saanichton, British Columbia, Canada CHANDEL FARMS LTD. Full time

    Job SummaryCHANDEL FARMS LTD. is seeking a highly organized and detail-oriented Administrative Assistant to join our team. The successful candidate will be responsible for coordinating the flow of information within the team, opening and distributing mail and other materials, scheduling and confirming appointments, and answering telephone calls and...

  • Administrative Coordinator

    1 week ago

    Saanichton, British Columbia, Canada CHANDEL FARMS LTD. Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at CHANDEL FARMS LTD.Key ResponsibilitiesCommunication and Coordination: Coordinate the flow of information within the team, ensuring seamless communication and collaboration.Administrative Support: Open and distribute mail and other materials, schedule...

  • Administrative Coordinator

    1 week ago

    Saanichton, British Columbia, Canada CHANDEL FARMS LTD. Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at CHANDEL FARMS LTD.Key ResponsibilitiesCommunication and Coordination: Coordinate the flow of information within the team, ensuring seamless communication and collaboration.Administrative Support: Open and distribute mail and other materials, schedule...

  • Office Coordinator

    1 month ago

    Saanichton, British Columbia, Canada CHANDEL FARMS LTD. Full time

    Position OverviewAs an Office Coordinator at CHANDEL FARMS LTD., you will play a vital role in ensuring the smooth operation of our administrative functions. Your organizational skills and attention to detail will be essential in managing daily tasks and supporting our team.QualificationsEducation: Completion of secondary (high) school graduation...

  • Office Coordinator

    1 month ago

    Saanichton, British Columbia, Canada CHANDEL FARMS LTD. Full time

    Position OverviewAs an Office Coordinator at CHANDEL FARMS LTD., you will play a crucial role in ensuring the smooth operation of our administrative functions. Your responsibilities will include managing communication and logistics within the office environment.QualificationsEducation: Completion of secondary (high) school graduation certificateExperience: 1...

  • Administrative Coordinator

    7 days ago

    Saanichton, British Columbia, Canada CHANDEL FARMS LTD. Full time

    Administrative Assistant Job Description at CHANDEL FARMS LTD. **Job Summary** We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. As an Administrative Assistant, you will play a vital role in ensuring the smooth operation of our office. **Responsibilities** * Coordinate the flow of information within the team...

  • Administrative Coordinator

    7 days ago

    Saanichton, British Columbia, Canada CHANDEL FARMS LTD. Full time

    Administrative Assistant Job Description at CHANDEL FARMS LTD. **Job Summary** We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. As an Administrative Assistant, you will play a vital role in ensuring the smooth operation of our office. **Responsibilities** * Coordinate the flow of information within the team...

  • Administrative Coordinator

    2 weeks ago

    Saanichton, British Columbia, Canada CHANDEL FARMS LTD. Full time

    About the RoleChandel Farms Ltd. is seeking a highly organized and detail-oriented Administrative Assistant to join our team. As an Administrative Assistant, you will play a vital role in ensuring the smooth operation of our office.Key ResponsibilitiesCoordinate Office Operations: Manage the flow of information within the team, ensuring that all tasks are...

  • Administrative Coordinator

    2 weeks ago

    Saanichton, British Columbia, Canada CHANDEL FARMS LTD. Full time

    About the RoleChandel Farms Ltd. is seeking a highly organized and detail-oriented Administrative Assistant to join our team. As an Administrative Assistant, you will play a vital role in ensuring the smooth operation of our office.Key ResponsibilitiesCoordinate Office Operations: Manage the flow of information within the team, ensuring that all tasks are...

  • Administrative Coordinator

    2 weeks ago

    Saanichton, British Columbia, Canada CHANDEL FARMS LTD. Full time

    About the RoleChandel Farms Ltd. is seeking a highly organized and detail-oriented Administrative Assistant to join our team. As an Administrative Assistant, you will play a crucial role in ensuring the smooth operation of our office.Key ResponsibilitiesCoordinate Office Operations: Manage the flow of information within the team, ensuring that all tasks and...

  • Office Coordinator

    3 weeks ago

    Saanichton, British Columbia, Canada CHANDEL FARMS LTD. Full time

    About the RoleChandel Farms Ltd. is seeking a highly organized and detail-oriented Administrative Assistant to join our team. As an Administrative Assistant, you will play a crucial role in ensuring the smooth operation of our office.Key ResponsibilitiesCoordinate Office Operations: Manage the flow of information within the team, ensuring that all tasks and...

  • Library Learning Commons Coordinator

    6 days ago

    Saanichton, British Columbia, Canada School District #63 (Saanich) Full time

    Job SummaryWe are seeking a highly skilled and detail-oriented individual to join our team as a Library Learning Commons Coordinator. This is a unique opportunity to work in a dynamic and collaborative environment, supporting the programs and strategic directions of the school Library Learning Commons.Key ResponsibilitiesSupport the Teacher Librarian in...

  • Library Learning Commons Coordinator

    6 days ago

    Saanichton, British Columbia, Canada School District #63 (Saanich) Full time

    Job SummaryWe are seeking a highly skilled and detail-oriented individual to join our team as a Library Learning Commons Coordinator. This is a unique opportunity to work in a dynamic and collaborative environment, supporting the programs and strategic directions of the school Library Learning Commons.Key ResponsibilitiesSupport the Teacher Librarian in...

Participant & Volunteer Coordinator

3 months ago

Saanichton, British Columbia, Canada Victoria therapeutic Riding Association Full time
Participant & Volunteer Coordinator

General Responsibilities:


Reporting to the Operations Manager, the Participant & Volunteer Coordinator will be the first point of contact for everything VTRA.

They will oversee all aspects of scheduling participants, and recruiting, training, and scheduling volunteers for VTRA's programs and events.

Specific Responsibilities:

Participant Scheduling

  • Working within the Amilia (VTRA's scheduling software) to organize participants into the program classes;
  • Communicating with program participants and families regarding the organization and its different programs;
  • Maintaining participant records using Amilia;
  • Supporting the Operations Manager in determining program calendar and assigning participants to specific programs and/or herd members;
  • Engaging in outreach throughout the community and with other agencies, nonprofits and school contacts to attract new participants;
  • Managing day to day activity of participants: absences, attendance, medical records, weights, etc.;

Volunteer Coordination
Recruitment

  • Engaging with organizations, volunteer fairs, and other agencies to network with and recruit prospective volunteers (e.g. through Volunteer Victoria, educational institutions, service clubs, etc.);
  • Responding in a timely fashion to all volunteer inquiries and online intake form;
  • Assessing prospective volunteers' experience and interests to align these with suitable volunteer roles/needs of VTRA;
  • Conducting intake interviews and scheduling volunteer training;
Training & Scheduling

  • Ensuring that volunteers and volunteer roles are fully scheduled for all programs on an ongoing basis;
  • Documenting/posting according to VTRA procedures participant and/or volunteer absences, including on the Horse Handler and Sider Walker boards:
  • Updating the Instructor of the absences/substitution of volunteers.
  • Finding replacements for volunteers who need to be absent from shifts, which may include fulfilling a volunteer function within a lesson as needed;
  • Notifying volunteers if participants will be absent (if it affects their volunteer shift);
  • Notifying volunteers if classes will be cancelled for any reason;
  • Maintaining the Volgistics system (VTRA's volunteer database);
Recognition & Retention

  • Overseeing volunteer recognition and appreciation activities to ensure volunteers feel valued, with the goal of retaining volunteers;
  • Acting as the volunteers' key point of contact and providing support and feedback to volunteers as issues arise;
  • Maintaining regular checkins with volunteers with the goal of ensuring that they feel valued and recognized, and that their needs and/or volunteer goals are being met;

Office Management

  • Answering or forwarding as appropriate inquiries that come into the office (phone, inperson, via social media or website);
  • Greeting participants and volunteers, assisting where needed;
  • Collecting payments and issuing receipts;
  • Maintaining confidential records;
  • Ordering office and clubhouse supplies;
  • Ensuring the clubhouse, barn, and helmet room, etc. are tidy and welcoming;
  • Supporting the safety of VTRA programs by assisting Instructor as needed;
  • Other duties as required.

Salary:
From $47,500.00 per year

Schedule:

  • Monday to Friday

Work Location:
In person