Administrative Assistant

2 weeks ago

Toronto, Ontario, Canada Lunenfeld-Tanenbaum Research Institute Full time

Reference Number:

Posted Date:11/15/2023

Closing Date:12/3/2023

Department:
Lunenfeld Tanenbaum Research Institute

Position:
Administrative Assistant

POSITION TITLE

  • Administrative Assistant
    DEPARTMENT
  • Administration, LTRI
    EMPLOYMENT TYPE
  • Regular Full Time
    HOURS OF WORK
  • 37.5 hours per week
    EMPLOYEE GROUP
  • Nonunion
    REPORTS TO
  • Supervisor, Administative Support
    ORGANIZATION/DEPARTMENT DESCRIPTION:
The Lunenfeld-Tanenbaum Research Institute (LTRI), Sinai Health is a University of Toronto affiliated research centre. LTRI is one of the world's leading biomedical research institutions.

With ground-breaking discoveries in research areas such as diabetes, genetic disorders, cancer and women's and infants' health, the LTRI is committed to excellence in health research and the training of young investigators.

Strong partnerships with the clinical programs of Mount Sinai Hospital ensure that scientific knowledge is used to promote human health.

Your significant contributions will assist in maintaining our momentum in advancing our research.

POSITION OVERVIEW:

DUTIES AND RESPONSIBILITIES

  • Ensure the Principal Investigator(s) CV, and Common CVs are kept uptodate on a regular basis.
  • Assist Principal Investigators with the preparation of grant proposals and manuscripts using Online reference libraries such as Zotero and Mendeley.
  • Coordinate travel arrangements for the Principal Investigators, as well as prepare and followup on expense claims.
  • Assist Principal Investigators in inviting speakers to visit the Institute from around the world, organize their itineraries, including booking hotel/meeting rooms. Prepare reimbursements and honorariums for invited guests.
  • Assist with REB submissions and Material Transfer Agreement process.
  • Monitor and analyze research accounts as assigned (e.g., monitor account transactions, identify variances, prepare expense reports, pay invoices, prepare reimbursements, etc.).
  • Update timesheets on payroll system (Dayforce), followup and troubleshoot any issues.
  • Maintain and update research laboratories' websites.
  • Other duties as assigned by Principal Investigators or Supervisor.

SKILLS/QUALIFICATIONS

  • Postsecondary education in business administration or a related discipline. A background in science is an asset as is familiarity with grantfunded research.
  • A minimum of two years of related work experience is required. Experience working in a research environment would be an asset.
  • Demonstrated expertise in Microsoft Office (i.e., Excel, PowerPoint, Word, and Access) and Microsoft Teams/Zoom are essential. Additional software knowledge such as Adobe Professional, Illustrator, Photo Shop, Microsoft Project, Endnote would also be an asset. Must be internet savvy.
  • Must have exceptional interpersonal and communication skills (both verbal and written).
  • Demonstrated excellence in organizing and prioritizing workflow with the ability to multitask and take initiative.
  • A high level of professionalism, discretion and diplomacy, along with the ability to work in a collaborative team environment is required.
  • To ensure the safety and wellbeing of all our people and patients, Sinai Health has made it a priority to support everyone in getting vaccinated against COVID19. Consistent with this, our Staff Immunization & Surveillance Policy was recently updated to include the requirement for full vaccination currently defined as receiving two doses and serving a 14day waiting period following the second dose in order to be able to work at Sinai Health. To be compliant with our updated Policy, you must provide proof of dual COVID19 vaccination, as indicated on the Prospective Immunization and Surveillance Policy Information Sheet, in order to be eligible for employment at Sinai Health. If you believe you are one of the very few people who may require an exemption from vaccination, supporting medical information must be submitted to our Occupational Health department, who will review and assess._
  • The Lunenfeld-Tanenbaum Research Institute is a scent sensitive environment, and all members of the community are expected to refrain from wearing or using scented products while visiting or working at the Institute. We also support a barrierfree workplace supported by the Institute's accessibility plan, accommodation and disability management policies and procedures. Should you require accommodation at any point during the recruitment process, including accessible job postings, please contact the Lunenfeld-Tanenbaum Human Resources Department.

_
Hours:
37.5 hours per week

Contact Name:
Online

Contact Phone:
Online

Contact Fax:
Online

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