Administrative Assistant/receptionist

7 days ago


Moose Jaw, Saskatchewan, Canada Moose Jaw Psychology Services Full time

Company description


Moose Jaw Psychology Services is a private practice that offers evidence based psychological therapy and assessments for children, adolescents and adults.


Job description

PURPOSE OF THE POSITION


The Administrative Assistant is responsible for providing administrative, reception and clerical services in order to ensure effective and efficient operations.


RESPONSIBILITIES

  • Provide administrative support to ensure that operations are maintained in an effective, up to date and accurate manner

Main Activities:

  • Type correspondence, reports and other documents
  • Maintain office files
  • Coordinate repairs to office equipment, order and maintain office supplies inventory
  • Provide support to psychologists/clinicians in order to facilitate their practice

Main Activities:

  • Maintain confidential records and files
  • Maintain records of decisions
  • Take payments, maintain accounts receivable, and generate invoices, manage payables, run reports
  • Support psychologists/clinicians in research and assist with the preparation of assessments
  • Review and edit reports when requested
  • Prepare correspondence for psychologists/clinicians when requested
  • Prepare documents and reports on the computer
  • Schedule meetings and sessions
  • Provide receptionist services

Main Activities:

  • Greet and assist visitors
  • Answer phones
  • Direct calls and respond to inquiries
  • Perform other related duties as required

KNOWLEDGE, SKILLS AND ABILITIES

Knowledge
The incumbent must have proficient knowledge in the following areas:

  • knowledge of office administration and bookkeeping procedures
- knowledge of psychological services available
- ability to maintain a high level of accuracy confidentiality concerning client and staff files

Skills

The incumbent must demonstrate the following skills:

  • excellent interpersonal skills and team building skills
- analytical and problem-solving skills
- decision making skills
- effective verbal and listening communications skills
- attention to detail and high level of accuracy
- very effective organizational skills
- effective written communications skills
- computer skills including the ability to operate spreadsheet and word processing programs, accounting and others
- stress management skills
- time management skills

Abilities/Personal Attributes
The incumbent must maintain strict confidentiality in performing the duties of the practice.

The incumbent must also demonstrate the following personal attributes:

- be honest and trustworthy
- be respectful
- possess cultural awareness and sensitivity
- be flexible
- demonstrate sound work ethics

Job Type:
Part-time

Part-time hours: 10-15 per week

Salary:
$18.00-$23.00 per hour

Benefits:

  • Flexible schedule
  • Onsite parking

Schedule:

  • Evening shift
  • Monday to Friday
  • Weekend availability

Work Location:
One location

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