Administrative Assistant/receptionist
7 days ago
Company description
Moose Jaw Psychology Services is a private practice that offers evidence based psychological therapy and assessments for children, adolescents and adults.
Job description
PURPOSE OF THE POSITION
The Administrative Assistant is responsible for providing administrative, reception and clerical services in order to ensure effective and efficient operations.
RESPONSIBILITIES
- Provide administrative support to ensure that operations are maintained in an effective, up to date and accurate manner
Main Activities:
- Type correspondence, reports and other documents
- Maintain office files
- Coordinate repairs to office equipment, order and maintain office supplies inventory
- Provide support to psychologists/clinicians in order to facilitate their practice
Main Activities:
- Maintain confidential records and files
- Maintain records of decisions
- Take payments, maintain accounts receivable, and generate invoices, manage payables, run reports
- Support psychologists/clinicians in research and assist with the preparation of assessments
- Review and edit reports when requested
- Prepare correspondence for psychologists/clinicians when requested
- Prepare documents and reports on the computer
- Schedule meetings and sessions
- Provide receptionist services
Main Activities:
- Greet and assist visitors
- Answer phones
- Direct calls and respond to inquiries
- Perform other related duties as required
KNOWLEDGE, SKILLS AND ABILITIES
Knowledge
The incumbent must have proficient knowledge in the following areas:
- knowledge of office administration and bookkeeping procedures
- ability to maintain a high level of accuracy confidentiality concerning client and staff files
Skills
The incumbent must demonstrate the following skills:
- excellent interpersonal skills and team building skills
- decision making skills
- effective verbal and listening communications skills
- attention to detail and high level of accuracy
- very effective organizational skills
- effective written communications skills
- computer skills including the ability to operate spreadsheet and word processing programs, accounting and others
- stress management skills
- time management skills
Abilities/Personal Attributes
The incumbent must maintain strict confidentiality in performing the duties of the practice.
The incumbent must also demonstrate the following personal attributes:
- be honest and trustworthy
- be respectful
- possess cultural awareness and sensitivity
- be flexible
- demonstrate sound work ethics
Job Type:
Part-time
Part-time hours: 10-15 per week
Salary:
$18.00-$23.00 per hour
Benefits:
- Flexible schedule
- Onsite parking
Schedule:
- Evening shift
- Monday to Friday
- Weekend availability
Work Location:
One location
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