Executive Associate

2 weeks ago

Toronto, Ontario, Canada ChainSafe Systems Full time

ChainSafe Systems is a blockchain R&D firm on a mission to realize the potential of Web3 infrastructure through sustainable, open-source development.

Our vision is to create a world with organizations that empower people to build and innovate through blockchain-agnostic tools and other distributed technologies.


We are global leaders in the industry, unique in our work across multiple blockchain ecosystems, and currently are pioneering cutting-edge technology and infrastructure.

ChainSafe is growing quickly and building a global reputation in this nascent space.

Beyond offering experience across every major blockchain space to our team, we provide an open, inclusive, and supportive environment where we help folks reach their full potential as a human and as a professional.


The Role:

Reporting to the CEO, CTO & COO, the _Executive Associate_ plays a key role in the workplace experience.

This position requires strong attention to detail, calendaring and prioritization skills, the ability to meet tight deadlines, excellent organizational skills, and the ability to juggle multiple critical requests simultaneously.

This position starts in the first quarter of 2023. EST Time & Central America zone is preferred, but not a requirement.

Challenges for You to Work On:

  • Manage scheduling requirements across various time zones, internal teams, and external partners
  • Administrative support and resolving operational and administrative issues before they arise
  • Perform an extensive array of administrative tasks
  • Schedule and attend meetings
  • Taking clear notes and tracking action items when needed
  • Brief the CEO, CTO & COO on upcoming meetings and deadlines for both internal and external commitments
  • Attend to correspondence on behalf of the CEO, CTO & COO sending appropriate responses, and preparing documentation.
  • Uses discretion, confidentiality, and good judgment to handle C-Level matters.
  • Make timely decisions using independent judgment on a regular basis in a proactive manner.
  • Comfortable working in a fastpaced environment and able to juggle multiple competing tasks and deadlines.
  • Confident and able to interact and communicate with individuals at all levels of the organization.
  • Available to travel domestically and internationally.
  • Flexibility working in various time zones as required.

Qualifications & Expectations:

  • Min 2 years of executive assistant experience supporting busy executives.
  • Excellent communication skills both written and verbal.
  • Strict attention to detail, initiative, followthrough, accountability, and superb interpersonal skills
  • Able to maintain a high level of integrity and discretion in handling confidential and sensitive information.
  • Creative problem solver who can manage complex tasks and projects.
  • Has a positive attitude and can operate calmly under pressure.
  • Excellent organizational, planning, and prioritization skills.
  • Develop and maintain great relationships with key stakeholders, partners, and colleagues.
  • Ability to complete a high volume of tasks with mínimal direction.
  • EST Time & Central America zone is preferred, but not a requirement
  • Interest in the web3 industry is a plus.

Why Join Us:

At ChainSafe, we are a compassionate group of builders and makers, working to bring our ideas to life.

You'll be part of a team that believes in the vital importance of community and contributing to advance humanity with open-source and decentralized technology.


We care deeply about our values and look for these in every team member: A dedication to self-improvement and professional development, a commitment to community and collaboration, a drive for accountability, diligence, and autonomy, and above all fostering a place of acceptance, friendliness, and compassion.

We welcome your fresh perspectives and ideas
ChainSafe is a remote-first company with an international team.

We offer opportunities for personal and professional learning and growth, value autonomy and responsibility, and have a results-driven environment, flexible work hours and time-off policy, as well as competitive salary.

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