Administrative Assistant, Faculty of Health

7 days ago

Langley, Canada Kwantlen Polytechnic University Full time

Employee Group:

Support Staff (BC General Employees Union)

  • Hours of Work (BCGEU):

8.30am-4.00pm
- # of openings:

1

  • Hours Per Week (BCGEU):

35

  • Pay Level:

- BCGEU Pay Grid

  • Days of Work (BCGEU):

Monday, Tuesday, Wednesday, Thursday, Friday

  • Employment Type:

Permanent Full Time

  • Internal Closing Date:

July 28, 2023

  • Travel Frequency:
  • External Closing Date:

Open Until Filled

  • Competition ID:

2726

Kwantlen Polytechnic University


KPU offers all learners opportunities to achieve success in a diverse range of programs that blend theory and practice, critical understanding, and social and ethical awareness necessary for good citizenship and rewarding careers.

KPU strives to implement initiatives that will attract, support, engage, and retain KPU's people and create an environment where all employees see themselves as contributing to student learning.




JOB OVERVIEW:
ADMINISTRATIVE ASSISTANT, FACULTY OF HEALTH
To provide administrative support for the Office of the Dean and designated department(s)/program(s) within the Faculty of Health.

EDUCATION AND EXPERIENCE

  • Completion of fouryear baccalaureate degree from a publically accredited postsecondary institution or equivalent combination of education and experience.
  • Five years recent related experience that demonstrates increasing levels of responsibility. Experience working in highly complex administrative environments is an asset.

QUALIFICATIONS

  • Typing speed of 55 wpm.
  • Excellent working knowledge of English, both verbal and written.
  • Working knowledge of routine office systems and procedures, including standard filing systems, record
- keeping, etc.

  • Demonstrate accuracy and attention to detail, particularly in editing documents.
  • Proven ability with timemanagement skills in coordinating projects and meeting multiple overlapping deadlines.
  • Strong organizational skills with ability to effectively prioritize tasks in an office environment with changing demands and frequent interruptions.
  • Effective communication skills, both spoken and written, exhibiting a high level of tact, professionalism and diplomacy.
  • Strong interpersonal skills, with the ability to patiently and effectively deal with a diverse range of people in a respectful and professional manner.
  • Proven ability to take direction and complete assigned tasks on time.
  • Proven ability to work independently under mínimal supervision, exercising good judgment and initiative.
  • Proven ability to handle confidential matters and materials with tact and discretion.
  • Proven ability to compose standard forms of business communication such as memoranda, business correspondence, minutes of meetings, etc.
  • Proven ability to work collaboratively within an administrative team.
  • Ability to comprehend, communicate and comply with established policies, practices and procedures.
  • Demonstrated ability at the intermediate level with MS Office package and website maintenance.
  • Inherent ability to adapt quickly to new technologies and rapidly changing work environments.
  • Proven ability at the intermediate level with MS Office including MS Word, MS Excel, Outlook, PowerPoint as well as demonstrated experience with database and website maintenance systems such as SharePoint, Drupal website maintenance and internet.
  • Proven ability to adapt quickly to new technologies and rapidly changing work environments.
  • Experience with financial budgets.
  • Familiarity with Collective Agreements.
Click here for a more detailed job description

Does this role sound like it was made for you, yet you don't check every box?


We at KPU understand that experiences and qualifications may look differently for everyone and, if this job description is of interest to you, we encourage you to apply.


Note to Applicants:

We thank all applicants for their interest in employment with KPU. Only those selected for an interview will be contacted.


Kwantlen Polytechnic University is committed to protecting the safety and welfare of employees, students, and the general public, and upholding the reputation and integrity of the University.

For this reason, final applicants will be asked to undergo a background check.

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